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Home My WebLink AboutPR 22483: PURCHASE OF 2 MACK LR64 TRUCKS FOR THE SOLID WASTE - GARBAGE DIVISION A0 ail//,� }.n vhV City of nrr rthu� � Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 27, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager r From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Directo RE: P.R. 22483 —Purchase of two (2) Mack LR64 Trucks for the S d Waste - Garbage Division from Bruckner Truck Sales of San Antonio, Texas,through the HGAC Cooperative Purchasing Program Introduction: This agenda item requests Council's approval for the purchase of two (2) Mack LR64 garbage trucks for the Solid Waste—Garbage Division. Background: The Public Works Solid Waste—Garbage Division(Garbage)collects household waste in City- issued containers.The garbage trucks have incurred deterioration that warrants replacement.The following are specifications for the existing equipment that will be replaced. Equipment Model No. Year Make Model Odometer Fleet Comments 2180 2016 Mack LR613 52.962 Extensive transmission issues.Vehicle is constantly down, which is why the mileage is so low. The City Council approved the replacement of the above equipment in its 2022-2023 budget. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: Bruckner Truck Sales of San Antonio, Texas, provided a competitive quote for the two (2) 2023 Mack LR64 trucks for$723,658.00 through the HGAC Cooperative Program. The trucks will be funded by certificates of obligation through the Capital Improvement Fund Account, account number 307-50-000-8522-00-10-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 22483 authorizing the City Manager to purchase two (2) 2023 Mack LR64s for the Public Works Solid Waste — Garbage Division from Bruckner Truck Sales of San Antonio, Texas, through the HGAC Cooperative Purchasing Program. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.22483 10/27/2022 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO (2) MACK LR64 GARBAGE TRUCKS FOR THE SOLID WASTE - GARBAGE DIVISION FROM BRUCKNER TRUCK SALES OF SAN ANTONIO, TEXAS, THROUGH THE HGAC COOPERATIVE PURCHASING PROGRAM FOR THE AMOUNT OF $723,658.00. FUNDING IS AVAILABLE THROUGH THE CAPITAL IMPROVEMENT FUND ACCOUNT,ACCOUNT NUMBER 307-50-000-8522-00-10-000 WHEREAS,the Public Works Solid Waste—Garbage Division collects household waste for the prevention of disease and compliance with health and environmental laws; and, WHEREAS, the garbage trucks are in constant operation, which has caused rapid deterioration; and, WHEREAS,the City Council approved the replacement of two garbage trucks in its 2022- 2023 fiscal year budget; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the HGAC Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS,pursuant to Resolution Number 11-196,the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the HGAC Cooperative Purchasing Program; and, WHEREAS, Bruckner Truck Sales of San Antonio, Texas, is part of the HGAC Cooperative Purchasing Program under contract number HT06-20 and submitted a competitive quote for two (2) Mack LR64 garbage trucks for$723,658.00 attached hereto as Exhibit A. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: PR No.22483 10/27/2022 FCR Page 2 of 3 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase two (2) Mack LR64 garbage trucks for $723,658.00, through the HGAC Cooperative Purchasing Program; and, THAT, funding for this purchase is available by certificates of obligation through the Capital Improvement Fund Account, account number 307-50-000-8522-00-10-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of , A.D. 2022 at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor Attest: Sherri Bellard City Secretary PR No.22483 10/27/2022 FCR Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: efrub,Litgoe8 Valecia Tiz no, Esq. Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Danibl Interim Director of Finance � y 111"�T / iGi`_!—%f ozelle ' Roberts, ng,` BA Direct Public W syM twf Clifton Williams, CPPB Purchasing Manager PR No.22483 EXHIBIT A CONTRACT PRICING WORKSHEET Contract HT06-20 Date 10/14/2022 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-GAC @ 713-993-4548. Please type or print legibly. Buying City of Port Arthur Contractor: Bruckner Truck Sales Agency: Contact Prepared Bob Davie Person: By: Phone: Phone: 512-632-6622 Fax: Fax: 210-666-7216 Email: Email: bob.davie@brucknertruck.com Product I15 Description: Mack LR64 Code: A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 49900 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost RDS 4500 6 speed 29500 Frame liner 3200 Allison Vocational package 3550 80 gallon fuel tank 1900 Power divider Lockout 4554 MP7 355 HP 8200 315/80R22.5 Rear Tires/Mich 7250 Diffuser 3250 Skid Plate 2799 315/80R22.5 Front Tire 1850 Antisway Springs 1950 Allison Neutral Control 4200 46K Rear Axle 7200 Flaming River Disconnect 3150 Air Assist Cab Lift 2950 20K Taperleaf Springs 7200 Maintenance Moniter 2745 Synthetic Lube Allison Transmission 2450 210 Wheelbase 4750 Subtotal From Additional Sheet(s): Dual Drive LHRH 9800 Subtotal B: 112448 C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Pump Mount Provisions 1607 22.5x9 Alum rear wheels 2144 Static Load Cushions 2650 Subtotal from Additional Sheets Cab Corner Protetion 1830 Subtotal C: 8231 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B). For this transaction the percentage is: 5% D.Other Cost Items Not Itemized Above(e.g.Installation,Freight,Delivery,Etc.) Description Cost Description Cost Labrie Automizer right 183000 Surcharge Chassis 7500 Subtotal D: 190500 E.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C+D) 361079 Quantity Ordered: 2 X Subtotal of A+B+C+D: 361079 = Subtotal E: 722158 HGAC FEE Subtotal F: 1500 G.Trade-Ins/Other Allowances/Special Discounts Description Cost Description Cost Subtotal G: 0 Delivery Date: H. Total Purchase Price (E+F+G): 723658 • o cl. vPl y I'.a*' ' I f _ rNv o r + ; 9 iJ \i ' 1i,,wf-i3O , m s 4 { '# z Z< ' ai o ' 5 1 ' y r r It a. .-''. 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