HomeMy WebLinkAboutPR 22654: PURCHASE OF 2 2023 MACK MD7 TRASH TRUCKS FOR THE SOLID WASTE DIVISION City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 27, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
/
EIT, MEng, MBA, Public Works Director t�
From: Flozelle C. Roberts,oberts
RE: P.R. 22654—Purchase of two (2) 2023 Mack MD7 Trash Truc s for the Solid
Waste Division in the amount of$411,362.00 from East Texas Mack Sales,
LLC of Longview, Texas
Introduction
This agenda item requests Council's approval for the purchase of two (2)2023 Mack MD7 with
Peterson TL3 loader for the Solid Waste—Trash Division.
Background:
The Public Works Solid Waste — Trash Division (Trash) collects brush and bulky items
throughout the City. The equipment has incurred deterioration that warrants replacement. The
following are specifications for the existing equipment that will be replaced.
Equipment Model
No. Year Make Model Odometer Fleet Comments
1906 2012 Pac-Mac Hino 116,069 Does not have booms.Hydraulics
are shot. To be replaced.
1918 2012 Pac-Mac Hino 110,906 Does not have booms.Hydraulics
are shot. To be replaced.
The City Council approved the replacement of the above equipment in its 2022-2023 budget.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
East Texas Mack Sales, LLC of Longview, Texas, provided a competitive quote for the two
(2) 2023 Mack MD7 trucks for $411,362.00. The trucks will be funded by certificates of
obligation through the Capital Improvement Fund Account,account number 307-50-000-8522-
00-10-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 22654 authorizing the
City Manager to purchase two 2023 Mack MD7s with Petersen TL3 loaders from East Texas
Mack Sales, LLC of Longview, Texas.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.22654
10/27/2022 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
TWO(2)2023 MACK MD7S FOR THE SOLID WASTE-TRASH DIVISION
FROM EAST TEXAS MACK SALES,LLC,OF LONGVIEW,TEXAS,FOR
A TOTAL AMOUNT OF $411,362.00. FUNDING IS AVAILABLE
THROUGH THE CAPITAL IMPROVEMENT FUND ACCOUNT,
ACCOUNT NUMBER 307-50-000-8522-00-10-000
WHEREAS, the Public Works Solid Waste — Trash Division collects brush and bulky
items throughout the City, preventing widespread vectors and disease; and,
WHEREAS,the Solid Waste—Trash Division's equipment has incurred deterioration that
warrants replacement; and,
WHEREAS, properly running and functioning equipment is vital to the prevention of
health hazards; and,
WHEREAS,Public Works and Garage staff have determined that the replacement of two
trash trucks is essential and recommended their replacement to the City Council; and,
WHEREAS,the City of Port Arthur City Council approved the replacement of the vehicles
in the 2022-2023 fiscal year; and,
WHEREAS,East Texas Mack Sales, LLC, of Longview, Texas, submitted a competitive
quote for two (2)2023 Mack MD7s with Petersen TL3 Loader for$411,362.00 attached hereto as
Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No.22654
10/27/2022 FCR
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
purchase two (2) 2023 Mack MD7s with Petersen TL3 Loader for$411,362.00; and,
THAT, this purchase will be funded by certificates of obligation through the Capital
Improvement Fund Account, account number 307-50-000-8522-00-10-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2022 at a meeting of the City of Port Arthur, Texas, by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
PR No.22654
10/27/2022 FCR
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
t_ c ao3
Valecia Tiz no, Esq. Ronald Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
kc-,u,.._.4 ( ID CA
Kandy Daniel
Interim Director of Finance
O
ue'
Floze e C. ':•berts, EI , Eng, MBA
Director sit blic Wo s
04141-1~41114:
Clifton Williams, CPPB
Purchasing Manager
PR No.22654
EXHIBIT A
• EAST TEXAS MACK SALES,LLC
err. I
2934 HIGHWAY 31 N •
NW ASO=y . P.O. BOX 2867 015141
IVO t .
LONGVIEW,TEXAS 75606
800-441-8505
DATE: August 19,2022
CUSTOMER NAME: CITY OF PORT ARTHUR
ADDRESS: 201 H 0 MILLS BLVD
CITY/STATE/ZIP: PORT ARTHUR,TX.77640
CONTACT: MIKE SANDIFER
SALESMAN: MATT MILLER
INVOICE NUMBER 71308
DESCRIPTION AMOUNT
YEAR/MODEL 2023 MACK MD7 $ 205,603.00
VIN 1 M2MDBAB2PS071308
DESCRIPTION NEW MACK M07 W/PETERSEN TL3 LOADER
YEAR/MODEL 2023 MACK MD7 $ 205,603.00
VIN 1M2MDBAB4PS071309
DESCRIPTION NEW MACK MD7 W/PETERSEN TL3 LOADER
TIPS CONTRACT #200802
FEDERAL EXCISE TAX
SUBTOTAL 41 1,206.00
EXTENDED WARRANTY
DELIVERY
MISC.CREDIT
EMISSIONS FEE
STATE SALES TAX
LICENSE®ISTRATION 156.00
TITLE FEE/INSPECTION
DOT INSPECTION
DOCUMENTARY FEE
DEALER INVENTORY TAX
FINANCE DOCUMENTARY FEE
TOTAL PRICE 411,362.00
DEPOSIT ON ORDER
AMOUNT FINANCED 411,36200
TOTAL PRICE $ 411,362.00
UEN HOLDER: GUARDDOG CONNECT INFORMATION:
A DOCUMENTARY FEE IS NOT AN OFFICIAL FEE.A DOCUMENTARY FEE iS NOT REQUIRED BY LAW,BUT MAY SE
CHARGED TO BUYERS FOR HANDLING DOCUMENTS AND PERFORMING SERVICES RELATING TO THE CLOSING OF A
SALE