HomeMy WebLinkAboutPR 22838: AUTHORIZING THE CITY MANAGER TO PURCHASE A SMOOTH SINGLE DRUM ROLLER FROM ASCO INC., OF HOUSTON, TEXAS City of ,
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 26, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
From: Flozelle C. Roberts,EIT,MEng,MBA, Public Works Director
RE: P.R.No. 22838: Authorizing the City Manager to purchase a smooth single drum roller
from ASCO Inc.,of Houston, Texas
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to purchase
a smooth single drum roller from Associated Supply Company, Inc. (ASCO), of Houston, Texas, in the
amount of$107,298.60.
Background:
The City of Port Arthur's Landfill complies with the Texas Commission on Environmental Quality in
keeping Highway 73 clean. The roller will compact the Landfill's working surface, making the ground
less susceptible to water penetration and muddy conditions. As a result, mud tracking onto Highway 73
will be minimized,and access roads will be maintained.
The roller is a new request,and it is not replacing equipment at the Landfill.
Budget Impact:
Funds are available by certificates of obligation through the Capital Improvement Fund Account,account
number 307-50-000-8522-00-10-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR number 22838, authorizing the
City Manager to purchase a smooth single drum roller in the amount of$107,298.60.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 22838\Agenda Memo PR 22838.docx
P.R.No.22838
10/26/22 jam
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A SMOOTH
SINGLE DRUM ROLLER FROM ASSOCIATED SUPPLY COMPANY,
INC. (ASCO) OF HOUSTON, TEXAS, THROUGH BUYBOARD
CONTRACT 597-19 FOR THE AMOUNT OF $107,298.60. FUNDING
IS AVAILABLE THROUGH CAPITAL IMPROVEMENT ACCOUNT,
ACCOUNT NO. 307-50-000-8522-00-10-000-.
WHEREAS, the City of Port Arthur Landfill operates under conditions determined
by permit and state regulatory agencies; and,
WHEREAS, the roller is essential for the Landfill to remain in compliance; and,
WHEREAS, the roller will aid in the maintenance of access roads and slopes less
susceptible to water penetration; and,
WHEREAS, the roller is essential for Landfill operations; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Government
Code allows a city, by resolution of its governing body, to participate in cooperative
purchasing programs such as the Texas Buyboard Cooperative Purchasing Program as an
alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative
Purchasing Program; and,
WHEREAS, ASCO of Houston, Texas, is a participant of the Texas Buyboard
Purchasing Cooperative Program under contract number 597-19, Construction, Road and
Bridge, Ditching, Trenching, and Other Equipment, whose contract will expire on
November 31, 2022; and,
P.R.No.22838
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WHEREAS, a copy of the contract pricing worksheet for the equipment is attached
as EXHIBIT A; and,
WHEREAS, the purchase of a smooth single drum roller from Associated Supply
Company, Incorporated (ASCO) of Houston, Texas, is recommended for a budgetary
impact of $107,298.60; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to purchase a smooth single drum roller from ASCO of Houston, Texas, in the
amount of $107,298.60 as attached as Exhibit A; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2022 at a meeting of the City of Port Arthur, Texas, by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
P.R.No.22838
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Attest:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
)h,tU C hiklti
Valecia i eno, Esq. Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy K. aniel
Interim Director of Finance
1
Flozelle . oberts, E ng, M
Directo o 'Public W r s
Clifto Williams, CPPB
Purchasing Manager
PR No.22838
BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC.
THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454)
BuyBoard Vendor: ASSOCIATED SUPPLY COMPANY,INC. Prepared By: TIMOTHY GATES
Address: 6203 LONG DR,HOUSTON TX 77087 Mobile: 281-627-5148
Phone: 713-649-0940 Email: TGATES@ASCOEQ.COM
Fax: 713-649-5571
Date Prepared: 10/27/2022
Government Agency: CITY OF PORT ARTHUR
Ship To: CITY OF PORT ARTHUR Bill To: CITY OF PORT ARTHUR
H 0 MILLS HWY,
PORT ARTHUR,TX
Contacts'Name: JUSTIN THOMAS Phone: 409-549-6718
Email: JUSTIN.THOMAS@PORTARTHURTX.GOV Fax:
Product Description: CASE SV207E SMOOTH SINGLE DRUM ROLLER BuyBoard Contract: 597-19
I.Price List Dated: 2/13/2020 Base Price: $ 150,172.00
II:Base Bid Options(Itemized Below)
DIAMOND TIRES INCLUDED
ROTATING BEACON $ 618.00
CANOPY INCLUDED
ROPS AND FOPS PROTECTION INCLUDED
ALL STANDARD OPTIONS AND FEATURES INCLUDED
SUB-TOTAL: $ 618.00 SUB-TOTAL: $
Options List Price Total: $ 618.00
III.SUB-TOTAL OF I&II $ 150,790.00
IV.BuyBoard Discount: 26.00% $ 39,205.40 BUYBOARD CONTRACT PRICE: $ 111,584.60
V:NON-BASE OPTIONS Non-Base Options(%)= 0
LOCAL DELIVERY $ 400.00
FACTORY FREIGHT $ 1,864.00
PDI $ 950.00
SUB-TOTAL: $ 3,214.00 SUB-TOTAL: $ -
VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&COL 2) $ 3,214.00
VII:TOTAL IV+VI $ 114,798.60
VIII:QUANTITY ORDERED UNITS: 1 $ 114,798.60
IX: DISCOUNT OR OTHER CREDIT(S): $ 7,500.00 ADDITIONAL DISCOUNT $ 7,500.00
TOTAL: $ 107,298.60
FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454