HomeMy WebLinkAboutPR 22840: PURCHASE OF 1 JCB 3CX-14 BACKHOE FOR WATER UTILITIES DEPARTMENT orr rthu �
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 27, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22840—Purchase of One (1)JCB 3CX-14 Backhoe for Water Utilities
Department
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
one (1) JCB 3CX-14 backhoe from Earle Kinlaw & Associates, Inc (dba EKA) of Grayson,
Georgia through the BuyBoard Purchasing No. 597-19 in the amount of $86,076.19 from
Account No. 625-40-000-8522-00-00-000, Equipment. The backhoe replaces Unit No. 1280 in
the Water Distribution Division per the Capital Equipment Schedule in the 2022-2023 Budget.
Unit No. 1280 is a 1998 Case Backhoe and has 4,674 hours on its"Hours"meter.The equipment
to be purchased will be utilized by the Utilities Department's Water Distribution Division to
replace and repair old and deteriorated water lines City-wide.
Background:
The equipment to be purchased will be utilized by the Utilities Department's Water Distribution
Division to replace and repair old and deteriorated water lines City-wide.
Budget Impact:
The equipment to be purchased has a BuyBoard purchasing quote, Contract No. 597-19, of
$86,076.19 from Earle Kinlaw & Associates, Inc (dba EKA) of Grayson, Georgia, and will be
paid out of Account No. 625-40-000-8522-00-00-000, Equipment.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the JCB 3CX-14
backhoe, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 22840
10/27/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO PURCHASE A JCB 3CX-14 BACKHOE
FROM EARLE KINLAW & ASSOCIATES, INC (DBA
EKA) OF GRAYSON, GEORGIA THROUGH
BUYBOARD CONTRACT NO. 597-19, FOR THE
WATER DISTRIBUTION DIVISION IN THE TOTAL
AMOUNT OF $86,076.19; FUNDS ARE AVAILABLE
IN WATER UTILITIES ACCOUNT NO. 625-40-000-
8522-00-00-000,EQUIPMENT.
WHEREAS,backhoes are routinely used in the replacement of water pipes in the City of
Port Arthur and Unit No. 1280 has reached the end of its useful life with 4,674 operating hours;
and,
WHEREAS, the proposed purchase of a new backhoe will replace Unit No. 1280 in the
Water Distribution Division per the Capital Equipment Schedule in the 2022-2023 Budget; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as BuyBoard
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, the Water Utilities Department has solicited a BuyBoard Purchasing
Program quote for one (1)JCB 3CX-14 backhoe, as delineated in our Purchasing Policy; and,
WHEREAS, the quote from BuyBoard Contract No. 597-19, through Earle Kinlaw &
Associates, Inc (dba EKA) of Grayson, Georgia provided the bid attached as EXHIBIT "A",
meeting our specifications.
PR No. 22840
10/27/22 bw
Page 2 of 3
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT, City Council hereby authorizes the City Manager to purchase one (1) JCB 3CX-
14 backhoe from Earle Kinlaw & Associates, Inc (dba EKA) of Grayson, Georgia through
BuyBoard Contract No. 597-19 in the amount of$86,076.19; and,
THAT, funding for this equipment is provided for in Account No. 625-40-000-8522-00-
00-000, Equipment; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of •
2022 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 22840
10/27/22 bw
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
v JAjf'll,O
Valecia Tizeno Ronald Burton
City Attorney City Manager
APPROVED AS TO THE AVAILABILITY APPROVED FOR ADMINISTRATION:
OF FUNDS:
Gl� IJ
Kandy Daniel Calvin Matthews, P.E.
Interim Director of Finance Water Utilities Director
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
(Quote)
EKA
P.O. Box 932 • Grayson, GA 30017-0018 E I��C��
770.498.9316 • 866.498.9316 • 770.498.9318 (fax) GOVERNMENT
EKASales.com SALES EXPERTS
Customer Quote EKA Quote# Date Quote valid until:
11615 10/14/2022 11/13/2022
Name/Address Delivery Address
City of Port Arthur Darrell Harmon 409-983-8557
444 4th Street Darrell.harmon@portarthurtx.gov.
Port Arthur,TX 77640
Solicitation number BuyBoard Quote
EKA Quote Contact Contract Number Payment Terms F.O.B.terms Dealer
earlerzekasales.com 597-19 NET 30 DAYS Destination Monk JCB
Item/Description Qty Price Each Total
JCB 3CX-14,4WD, 2WS, 74hp T4 Final, 14ft Centermount backhoe with 1 89,940.80 89,940.80
ExtraDig Extending Dipper. 95A Alternator, Battery Isolator, Livelink and
Automate(AutoCheck,Autoldle,AutoDrive and AutoThrottle). Includes Flipover
Feet and Telescopic Steering Wheel
3CX-14 74hp CM Model Pack,Advanced Easy Controls
Michelin Power CL 340/80-18&440/80-28 Manual Transmission + Limited Slip
Diff,4WD/2WS
Low Roof Canopy Vinyl Suspension Seat
Low Canopy, LiveLink 5 year subscription to JCB LiveLink Telematics
Hammer Pipework
3/8 Loader Pipework, return to dig
Operator Manual
Direct Mount General Purpose Loader Bucket, 92in (2350mm), 1.4yd3(1.1m3),
Heavy Duty with Bolt on Cutting Edge.
Backhoe Bucket-24in (600mm)Heavy Duty 4 Teeth
Additional Discount 1 -3,864.61 -3,864.61
Includes Delivery and Orientation
Your Local JCB Servicing Dealer:
Monk JCB
11211 North Freeway Rd.
Houston, TX 77037
Daniel J.Willson I Account Manager I Monk JCB
Daniel.Willson@MonkJCB.com
(713)725-0185 I (281)982-9030
Earle Kinlaw&Associates, Inc. [dba] EKA
DUNS: 075949644 SAM Unique Entity ID:DKRAJNL462K6
TIN:58-1328598 Cage Code:2Y851.
We appreciate the opportunity to serve your government business needs. Total $86,076.19