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HomeMy WebLinkAboutPR 22886: RENEWAL OF SIX-MONTH CONTRACT FOR THE PURCHASE OF REPAIR CLAMPS /' City of rl rthur Texas INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT - ADMIN. DIV. Date: November 9, 2022 To: The Honorable Mayor and Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 22886—Renewal of Six-Month Contract for the Purchase of Repair Clamps Introduction: The intent of this Agenda Item is to seek Council's approval for the City Manager to renew the contract for the purchase of repair clamps with Core & Main for 6 more months. Various sizes and types of repair clamps are used by the Water Utilities Department. Bids were received on May 11, 2022. The lowest priced bid, that met the City's specifications, was from Core & Main of Beaumont, Texas. Core and Main has agreed that prices will remain stable until May 21, 2023. Background: Repair clamps are used to make repairs on leaking pressure pipes.Most of these leaks are on water mains, but we do have occasional sewer force main leaks. While these clamps are designed and constructed of stainless steel,they are meant as a temporary fix until the lines can be replaced. Budget: This equipment will be maintained in the Water Utilities Warehouse inventory and charged to the appropriate account when used; Account Nos. 410-40-215-5315-00-00-000, Water System Maintenance, and 410-40-220-5313-00-00-000, Sanitary Sewer System Maintenance,are used for routine line maintenance. Recommendation: I recommend that the City Council approve PR No. 22886,authorizing the renewal of a six-month contract for the purchase of repair clamps with Core&Main as described/outlined above. PR No. 22886 11/9/22 bw Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST RENEWAL OF A SIX-MONTH CONTRACT WITH CORE & MAIN OF BEAUMONT, TEXAS FOR THE PURCHASE OF REPAIR CLAMPS FOR THE WATER UTILITIES DEPARTMENT, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $264,552.56. FUNDING IS AVAILABLE IN WATER UTILITIES ACCOUNT NOS. 410-40-215-5315-00-00-000 WATER SYSTEM MAINTENANCE & 410-40-220-5313-00- 00-000, SANITARY SEWER SYSTEM MAINTENANCE. WHEREAS,pursuant to Resolution No. 22-278,Council approved the contract with Core &Main of Beaumont,Texas for the purchase of repair clamps on an as needed basis for the Water Utilities Department with the option to renew; and WHEREAS, the Water Utilities Department and Core & Main agreed to renew this contract for an additional six-month period. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is hereby authorized to execute the first renewal contract for the purchase of repair clamps for a six-month period for the Water Utilities Department with Core & Main of Beaumont, Texas with an annual projected budgetary impact of$264,552.56; and, THAT,funding is available in Water Utilities Account Nos.410-40-215-5315-00-00-000, Water System Maintenance and 410-40-220-5313-00-00-000, Sanitary Sewer System Maintenance; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED on this day of 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: PR No. 22886 11/9/22 Low Page 2 of 2 AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard al Tizeno VV City Secretary City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton City Managerat/ i /IT!" Calvin Matthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: Kandy Daniel Interim inance Director Clifton Williams, CPPB Purchasing Manager Exhibit A (Purchase Contract Agreement) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of _, 2022, by and between an individual, firm, partnership, or corporation, Core & Main of Beaumont, Texas hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. This Agreement is the first renewal of a six-month contract. 2. This term of the Agreement will be from , 2022 through May 21, 2023. 2. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with thirty (30) days written notice. 3. The Vendor will provide clamps as delineated and submitted in their quote in the original contract. 4. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the specifications, described as: Repair Clamps for Water Utilities Department 5. The Vendor agrees to deliver all materials on an as needed basis during the term of the contract, at the unit prices listed in the original contract, pursuant to Resolution No. 22-278. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2022. WITNESS: VENDOR: Core & Main SIGNED AND AGREED to on the day of , 2022. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager CITY OF PORT ARTHUR, TEXAS BID SHEET BID FOR: Repair Clamps for Utility Operations BID DUE DATE: May 11, 2022 STANDARD RANGE CLAMPS Pipe Size O.D. Range Bid Item (in)/Type (in) Width(in) Qty Unit Cost Total Cost 1 2/CI 2.35-2.75 7.5 125 $ 13 , ''`" $ 9 /36, "1d 2 2/CI 2.35-2.75 12 50 $ .// 9 , 96 $ s 9 Q, © D 3 21/4-21/2/Gals 2.70-3.13 7.5 20 $ 7 3 : y / $ /,/G as 2.40 4 2/HDPE/PVC 2.70-3.13 12.5 6 $ // I?, .23 $ 7e ?, 3e 5 3/Galv 3.46-3.70 7.5 10 $ 74 F y Z $ -7,4 4/, zo 6 3-4/CI 3.73-4.13 7.5 15 $ 74 ; 9.5- $ j /,y— 1, zs 7 4/AC 4.75-5.14 7.5 60 $ ,2 , '7 to $ SC'‘3, G O 8 4/AC .75-5.14 12 25 $ /4' ,6 2- $_,_?29d, .3 9 4/AC 4.75-5.14 20 15 $ 2 /- -, © z $ .322 --s", 30 10 6/CI 6.84-7.25 7.5 200 $ /O:2, 5 3 $ :2©, S Qlo,t"O 11 6/CI 6.84-7.25 12 150 $ / 2.. , 3 ZZ $ 2 , fry 0 `' 12 6/CI 6.84-7.25 15 50 $ .2.00, 24: $ /a, O/3,coo 13 6/CI 6.84-7.25 20 50 $ 23 e. 61 $ // , 9 jy, 6"7-1 14 6/AC 7.05-7.45 7.5 150 $ /D1/, 407 $ / 5: 6. /Q, .Sic' 15 6/AC 7.05-7.45 12 50 $ / '72 , 32 $ 4;/4. ee 16 6/AC 7.05-7.45 15 10 $ 2U2 , ee, $ .2 G).2 t', E O 17 6/AC 7.05-7.45 20 5 $ 2 17/3 0-5- $ / 2 i ; 2 sS-18 8/HDPE 8.54-8.94 15 50 $ 244G, 2r' $/ 2. 3i51 , oie9 19 8/CI 8.99-9.39 7.5 40 $ // e. " / 22 $ y4•G',3`6 8 0 20 8/CI 8.99-9.39 12 25 $ / fit 3 ,O e $ 4/7 2 9. av 21 8/CI 8.99-9.39 15 15 $ ,,226' /D $ 3 3'; /, s 49 22 8AC 9.27-9.67 7.5 40 $ /2 2, y 9 $ S'L-29 7 , ' e 23 8/AC 9.27-9.67 12 25 $ .2 / 7 , 7.3 $ ,S'4 `/3: 23- 24 12/CI 12.62-13.02 15 10 $ 2C' '• a $„2• 'F,:, Z?O 25 12/AC 13.10-13.50 12 10 $ 2 .5--7, 2 17 $ .2...4--,7 2, v0 26 12/AC 13.10-13.50 15 10 $ `3/, ae $;29 /O . g O 27 12/AC 13.10-13.50 20 5 $ 3 '2 ' .y. I $ / 2P1,y, S 3-- 28 12/AC 13.10-13.50 30 5 $ ,3-'7 c' '7 z. $ a r.5'-3, GO 29 12/AC 13.40-13.80 15 5 $ 202 , `// $ / /y 2 0 -'- 30 12/AC 14.00-14.40 12 10 $ 2 3-3. 9 ' $ _sC3 tj e' 31 12/AC 14.00-14.40 15 10 $ 2 `5 e, 27 2_ $ 2 9 i2 g, 2 C, DOUBLE BAND CLAMPS 32 6/CI 6.84-7.64 7.50 10 $/ » , / 7 $ / 7e2 / , 7 IPage 6 of 16 I Pipe Size O.D. Range Width Bid Item (in)/Type (in) (in) Qty Unit Cost Total Cost 33 8/CI 8.99-9.79 7.5 5 $ /j 1, y 7 $ 9‘ 2 , 35 34 10/AC 11.04-12.24 10 5 $ 24/.5, 5 ?' $ / 2 2-, , r'© 35 10/AC 11.04-12.24 12 5 $ 33 / 1 -5'5_ $ / f S?, 7 ' — 36 10/AC 11.04-12.24 20 5 $ S"d 2 , 2 Z. $ 23-7/ , /O 37 12/AC 13.65-14.65 12 10 $ 3 7O, '? 5-- $ 520'9, 3 D 38 12/AC 13.65-14.65 15 10 $ '-/ '7‘--/, /6— $ 2/7 //. S 39 12/AC 13.65-14.65 30 5 $ ' 2. 9 , 4/ Z $ 4/2 2, / O 40 16/AC 17.20-18.20 12 2 $ .5-1 '7, 2 L% $ / '3/, L./IP' 41 16/AC 17.20-18.20 20 1 $ ?p L/ , 2 3 $ e?cf y, 23 42 16/AC 17.20-18.20 30 1 $ /21 G , /-5 - $ /2/Z, / S-43 18/CI 18.40-19.40 20 2 $ 8')/, G 7 $ /. 3 31P 44 C900/DI 21.52-22.27 20 4 $ '7 i ' , --7 $ 3 .i")./, 2 45 24/CI 25.70-26.80 30 1 $ 2 2'3, 9,/ $ 2 2?3 , 9 `7' 46 C900/DI 25.70-26.80 15 4 $ // D 7, P7 cj $ ,-/y3/, / 6 47 C900/DI 25.70-26.80 20 4 $ /S^O2 , ez. $ 4 0//, 2 7 48 30CI 31,54-32.74 30 1 $ / 7 7- , c9 2.. $ / '/ ) P ', O 2-- 49 36/CI 37.75-38.95 20 1 $ / 3-$ `3 • f G $ / 3.S'-9. c�lo, 50 36/CI 37.75-38.95 30 1 $ / '''il9, `>S $ /.94/) , T J— TAPPING CLAMPS 51 2"w/1"CC 2.35-2.63 7.5 30 $ / 2. 4" Z $ 32 2 ?. e 52 2"w/1"CC 2.35-2.63 12.5 10 $ / .5-3 • e 3 $ /5-3D. 3e 53 4"w/1"CC 4.74-5.14 7.5 40 $ / / ', 9 '7 $ 41 t/3 r, ?e' 54 4"w/1"CC 4.75-5.14 12.5 40 $ /c' ', Z ? $ 6 7 3/, 1 e7 55 6"w/1"CC 6.84-7.24 7.5 50 S % 2 2. , p 6' $ ,/ e3; Dn 56 6"w/1"CC 6.84-7.24 12.5 40 $ / S /, .5-6 $ 74- 4 2• 449 57 8"w/1"CC 8.99-9.39 7.5 20 $ / 3 Y . / 3 $ -2 ? L?2, 4 t' 58 8"w/1"CC 8.99-9.39 12.5 5 $ 1 3, '7 Z $ /44 S;!''_ w e TOTAL S .Zlo `7l .5'5"z , . 6 DELIVERY will be made-5-- 7 days after receipt of order. C© r e d A4G P1 :Faf Co //. 3 - 7-- COMPANY NAM STREET ADDRESS ram,, - SIGN,\TURfel5F ADDER P.O. BOX /-% r7r7 41 13e r c2 r, C ,a.t< v,-h e,,f 75c ') ? `7 0.7 PRINT OR1fYPE NAME CITY STATE ZIP TITLE AREA CODE TELEPHONE NO 4erint/, loefri7c,r,d''n (a) el,-)re ,{n4Pme_ ir, j gG4 - de, , 3—`S— E`IArL. , c 421ri FAX NO. Page 7 of 16 Brian Wallace From: Bertrand, Benny <Benny.Bertrand@coreandmain.com> Sent: Monday, November 7, 2022 8:51 AM To: Brian Wallace Subject: [NON-CoPA] RE: Pricing Confirmation Brian, Smith-Blair has agreed to extend pricing until May 21st, 2023. From: Brian Wallace<brian.wallace@portarthurtx.gov> Sent:Thursday, November 3, 2022 9:47 AM To: Bertrand, Benny<Benny.Bertrand@coreandmain.com> Subject: Pricing Confirmation CAUTION: External Good morning Benny, Please see attached.The Clamps contract is expiring soon... will you honor these prices for another six month renewal on the Clamps contract that y'all have with the City or will the prices be changing? Thanks, Brian Wallace Utilities Project Coordinator City of Port Arthur Water Administration (409) 983-8180 This email and its attachments may be confidential and are intended solely for the use of the individual to whom it is addressed.Any views or opinions expressed are solely those of the author and do not necessarily represent those of the City of Port Arthur. If you are not the intended recipient of this email and its attachments,you must take no action based upon them, nor must you copy or show them to anyone. 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