HomeMy WebLinkAboutPR 22853: AWARD A BID AND ENTER INTO AN AGREEMENT FOR THE JANITORIAL SERVICES AT THE PRESS BUILDING 110 PORT*ARTHUR.
INTEROFFICE MEMORANDUAM
Date: November 8, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Krystle Muller,Interim CEO PAEDCcl '
RE: PR 22853 I Award a bid and enter into an agreement for the Janitorial Services at The
Press Building
Introduction:
The intent of this Agenda Item is to seek the Port Arthur City Council's approval for the acceptance of a
proposal and entering into a contract with Diamond Shine Building Services for janitorial services at The
Press Building for a six(6)month period.
Background:
There is a current janitorial contract for the LSCPA and EOC side of The Press Building. There is now a
need to move forward with a janitorial contract for the entire building. The Port Arthur Economic
Development Corporation received five proposals for janitorial service. PAEDC representatives reviewed
all proposals submitted.
The scoring is as follows of a possible 400 point weight:
Vendor Overall Score
Multi Essential Cleaning 228
Diamond Shine Building Service 355
Quest Maintenance Services,LLC 329
AHC Services 321
Agape 291
Budget Impact:
The budget impact for this item is$3,890.00 per month or$23,340.00 for six(6)months,funds available
in PAEDC Acct.No. 120-80-625-5312-00-00-000 I Project No.ED 0002.OTH.BUM.
Recommendation:
It is recommended that the City of Port Arthur City Council approves a janitorial service contract for The
Press Building with Diamond Shine Building Services.
P. R. No. 22853
11/08/2022 JMC
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION TO ENTER INTO A CONTRACT FOR
THE JANITORIAL SERVICES AT THE PRESS BUILDING,
549 4th STREET, WITH DIAMOND SHINE BUILDING
SERVICES PORT ARTHUR, TEXAS, IN AN AMOUNT
NOT TO EXCEED $23,340.00; PAEDC FUNDING
ACCOUNT NO. 120-80-625-5312-00-00-000 I PROJECT NO.
ED 0002.OTH.BUM.
WHEREAS,the City of Port Arthur Section 4A Economic Development Corporation(PAEDC)
owns the property located at 549 4th Street Port Arthur,Texas(The Press Building)and has the commitment
to maintain the safety and integrity of said premises; and
WHEREAS, there is a current janitorial contract for the LSCPA and EOC side of The Press
Building. There is now a need to move forward with a janitorial contract for the entire building; and
WHEREAS, a Request for Proposal for Janitorial Services at The Press Building was advertised
in the Port Arthur News; and
WHEREAS, there were five(5) proposals submitted per Exhibit "A"; and
WHEREAS, PAEDC representatives reviewed all proposals submitted for this service;
and
WHEREAS, Diamond Shine Building Services scored the highest; and
WHEREAS, on November 7, 2022, the Board of Directors of the City of Port Arthur
Section 4A Economic Development Corporation ("PAEDC") accepted the proposal submitted by
Diamond Shine Building Services for the janitorial services at The Press Building, 549 4TH Street,
and approved entering into a contract for an amount not to exceed $23,340.00; for a period of six
(6)months.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur approves the award of the
proposal and authorizes execution of a contract Exhibit"B"between PAEDC and Diamond Shine
Building Services for janitorial services at The Press Building, 549 4th Street, in the amount not to
exceed $23,340.00 for a period of six (6)months..
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2022,
at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES:
Mayor
Councilmembers
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
Page 2
APPROVED:
c1;2
Krystle uller,Interim PAEDC CEO
APPROVED AS TO FORM:
Charles E. Zech,PAEDC Attorney
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED AS TO AVAILABILITY OF DS:
A<C�1/\oL C
Kandy Daniel,I terim Finance Direct
AGREED TO:
Diamond Shine Building Services
By:
Print Name:
Page 3
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Exhibit " B "
JANITORIAL SERVICES CONTRACT
That this Janitorial Services Contract (the "Contract") is made on this day of
2022 by and between the City of Port Arthur Section 4A Economic Development Corporation(the
"PAEDC"), organized under the laws of the State of Texas and Diamond Shine Building Service
(the "Contractor).
WITNESSETH
WHEREAS, the PAEDC advertised for request for proposals for janitorial services to
provide janitorial services for offices located in the 549 4th Street property(the "Property"); and
WHEREAS, responses were received on or about July 13, 2022 and were extensively
evaluated by PAEDC staff; and
WHEREAS, through such evaluation it was determine that Diamond Shine Building
Service presented the best response; and
WHEREAS, the PAEDC desires to enter into a contract with Diamond Shine Building
Service for janitorial services for the Property in the amount of$3,890.00 per month.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises
contained herein the parties hereby agree as follows:
I.
SCOPE OF SERVICES
1.01-Services
Contractor agrees to perform the services and comply with the provisions specified in the
Request for Bid Proposals (the "RFP") and the Janitorial Bid Proposal (the"Bid"), copies of which
are attached hereto as Exhibits "A" and "B", respectively, and incorporated herein by reference for
all purposes. The RFP consists of the Notice to Bidders, Instructions to Bidders, and Specifications
for Janitorial Services. The RFP and the Janitorial Bid Proposal comprise a part of this contract as
if fully set forth herein and such provisions form a part of this contract. To the extent of a conflict
or inconsistency between or among the provisions of this Contract document, the RFP and/or Bid,
the documents shall control in the following order of precedence:
1) this Janitorial Services Contract document;
2) the RFP;
3) the Bid.
Vendors are responsible for inspecting the Property prior to submitting bids.
1
COMPENSATION
2.01-Payments
The Contractor shall perform the services required by this contract for the fees set forth in
the Bid Proposal and bill the PAEDC with an invoice submitted to the management and leasing
agent. Invoices shall be submitted on or before the 10th day of each month for services performed
in the preceding month. Payment shall be made within 30 days of receiving the invoice. Contractor
shall notify the PAEDC and the management and leasing agent of any changes of address, phone
number, or email within five (5)days.
III.
TERM
3.01-Term
Subject to the provisions of this Contract the term of this Contract shall commence on
approval by City Council and shall terminate six (6) months later unless terminated earlier in
accordance with the provisions hereof the Contract shall be for six (6) months. The PAEDC may
cancel this contract without cause upon thirty (30) days written notice prior to the date of
termination.
IN WITNESS WHEREOF, the parties have made and executed this Contract in multiple
copies each of which shall be an original, as of this day of , 2022.
CONTRACTOR:
Diamond Shine Building Service
By:
Title:
Date:
THE CITY OF PORT ARTHUR SECTION
4A ECONOMIC DEVELOPMENT CORPORATION
By:
Title:
Date:
2
Exhibit "A "
THURMAN BILL BARTIE,MAYOR RONALD BURTON
INGRID HOLMES,MAYOR PRO TEM CITY MANAGER
COUNCIL MEMBERS: SHERRI BELLARD,TRMC
of
CAL JONES City rth r(ip�' CITY SECRETARY
KENNETH MARKS IH 11`S 1\'\,f d
_ VAL TIZENO
CHARLOTTE MOSES uG f STY ATTORNEY
DONALD FRANK,SR. o r t
Texas
June 27,2022
REQUEST FOR PROPOSAL
JANITORIAL SERVICES FOR PRESS BUILDING(EDC)
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m.,Central
Standard Time, Wednesday,July 6,2022 (The clock located in the City Secretary's office will
be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday,July
6 8,2022 in the City Council Chambers, City Hall, 56'Floor,Port Arthur, TX. Proposals will be
opened in a manner to avoid public disclosure of contents; however, only the names of proposers
will be read aloud.
MARK ENVELOPE:P22-073
DELIVERY ADDRESS: Please submit one (1 r orillinal and USB duplicate copy of your RFP
to:
CITY OF PORT ARTHUR CITY OF PORT-ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O.BOX 1089 444 4TH STREET,4th Floor
PORT ARTHUR,TEXAS 77641 PORT ARTHUR,TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Reuuest for Proposal should be directed in writln.. to:
City of Port Arthur,TX
Clifton Williams,Acting Purchasing Manager
P.O.Box 1089
Port Arthur,TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division Finance Dej.artment (Purchasin ManaYer,Clifton Williams CPPB
P.O.Box 1089 1 444 4th Street I Port Arthur,Texas 776411 409.983.8160 1 Fax 409.983.8291
The enclosed REQUEST FOR PROPOSAL(RFP)and accompanying General Instructions are for
your convenience in submitting proposals for the enclosed referenced services for the City of Port
Arthur.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall
be placed in a sealed envelope,with the Vendor's name and address in the upper left-hand corner
of the envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP
submittal arrives at the above location by specified deadline regardless of delivery method chosen
by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.
Cleft- (.l�i .oxcc.
Clifton( Williams,CPPB
Purchasing Manager
Page 2 of 26
•
REQUESTS FOR PROPOSALS
JANITORIAL SERVICES FOR PRESS BUILDING(EDC)
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will
be reinstated upon request.
In the event you desire not to submit a bid,we would appreciate your response regarding the
reason(s).Your assistance in completing and returning this form in an envelope marked with
the enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company_provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pray its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: T
P g Telephone:
Mailing Address: Email:
City,State,Zip Code: Date:
L
Page 3 of 26
MANDATORY
PRE-BID CONFERENCE
A Mandator),Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and
prospective bidders for Janitorial Services for Press Building will be held at thePress Building
located at 349 4° Street. Port Arthur TX on June 30, 2022 at 10:00 a.m. The purpose of the
Mandatory Pre-Bid Conference is to make certain that the scope of work is fully understood, to
answer any questions,to clarify the intent of the Contract Documents,and to resolve any problems
that may affect the project construction.No addendum will be issued at this meeting,but subsequent
thereto,the Purchasing Manager,if necessary,will issue an addendum(s)to clarify the intent of the
Contract Documents.
Bids received from firms or individuals not listed on the roll of attendees of the Mandatory Pre-Bid
Conference will be rejected and returned unopened to the bidder.
Page 4 of 26
City of Port Arthur
Request for Proposals
Janitorial Service for The Press Building
OBJECTIVE:
The intent of this Request for Proposal (RFP) is to obtain the services of a qualified contractor to
perform Janitorial Services for the Port Arthur Economic Development Corporation's The Press
Building located at 549 4th Street. The contractor must perform Janitorial Services as specified in
this RFP.
SCOPE OF SERVICE:
To set forth the requirements and conditions for performing Janitorial/Cleaning services for
location(s) listed below. The bidder shall perform the required services in all areas and shall be
qualified to furnish a complete and efficient custodial service, including all labor, supervision,
cleaning materials and equipment. The successful bidder(s)shall be prepared to perform each task
as stated according to the work schedule.Janitorial Services shall be provided(2) nights weekly, .
ALL regular scheduled NIGHT cleaning listed below MUST be done during the hours of 3:00 p.m.
- 10:00 p.m., Monday through Friday. All areas determined to be security areas shall be cleaned
upon request by the facility administrator and may require the presence of a representative of the
agency.
CONTRACT PERIOD:
The term of this contract shall be for one year with the option to renew for up to two(2)additional
12—month periods.
AREAS TO BE CLEANED:
549 4th Street—The Press Building(i.e.,two stories), including all restrooms(men and
women), break rooms and kitchenette areas, conference rooms, and nooks. The teaching kitchens
for Lamar State College Port Arthur,the lease kitchen and the bistro prep area are not to be cleaned.
The guest areas in the lease kitchen and bistro area are to be cleaned.
SQUARE FOOTAGE:
The area to be cleaned is approximately 47,000 square feet of floor space,consisting of various
types of flooring,wall,and door and window material.
EMPLOYEES:
One(1)Supervisor will be on the job at ALL times when Contractor's employees are working. The
supervisor's and employees' names and telephone number and supervisor's pager number/cell
phone,if applicable,must be submitted before the contract begins.
Contractor shall supply sufficient employees to maintain the buildings as required in these
specifications. Personnel performing work under this contract shall be direct employees of the
Contractor. The Contractor must ensure that all personnel assigned to this work site have at least
one year's experience in the janitorial services industry, either with the contractor or another
Page 5 of 26
janitorial company. Should the maintenance of the building deteriorate, the Contractor will be
notified,in writing,and steps shall be taken by the Contractor to correct all problems. If the situation
has not improved after a reasonable length of time,the Contractor shall be in violation of the contract
and appropriate action shall be taken to rescind the contract.
The Port Arthur Economic Development Corporation shall have the right to require the dismissal
from the premises covered by the contract any employee(s) whose conduct is improper,
inappropriate, or offensive as determined by the corporation. Any employee so dismissed from
working on this contract shall not be allowed to return to the premises without the written consent
of the corporation. Personnel not employed by the Contractor(including minors not employed by
the contractor)shall not be permitted on the work premises.
Employees must be physically and mentally capable of operating cleaning equipment and carrying
the workload.
Employees and/or custodians must be able to effectively communicate the English language both
orally and in writing.
INSPECTIONS:
The quality of the janitorial services performed under this contract shall be observed. Unscheduled
job-site inspections will be performed by the corporation's Representative. Any deficiencies or
unsatisfactory performance shall be noted,and corrective action by the Contractor will be required.
Continued failure to abide by the corporation's specifications will be grounds for termination of the
contract. A minimum of one (1) monthly daylight inspections will be made by the corporation's
Representative and Contractor's representative.
CUSTODIAN COMPLAINTS&SERVICE REPORTS:
Custodian Complaints & Service Reports, from different departments which experience cleaning
problems,will be turned into the Purchasing Office and will in turn be faxed to the Contractor.A
notice will also be placed in Contractor's box in the Public Works Office. Janitorial service shall
pick up request and take corrective action immediately when possible or schedule such corrective
action.
REFERENCES/EXPERIENCE:
Each Bidder shall submit a list, with their bid, of three (3) commercial references for their
performance of similar janitorial services. Preferred references are those of similar size and scope
of work performed within the past twelve months.Please include name,address,telephone number
of business along with the name and title of the person to contact.Bidder shall have a minimum of
five(5)years of documented janitorial service experience.
The Contractor is responsible for instructing his/her employees on appropriate safety measures,
including but not limited to safe use of all chemicals,materials and supplies used to perform these
services. Walkways and halls shall be kept free of unattended mops, brooms,machines and other
tools. "Wet floor" signs shall be displayed in areas being wet or damp mopped. Signs shall be
removed and stored after floors have dried.
Page 6 of 26
The contractor shall accompany a Designated corporation employee on a tour throughout the areas
to receive this janitorial service to establish and mutually agree upon the condition of surfaces,
fixtures, furnishings and other corporation and personal property before starting work on this
contract. Surfaces, fixtures or furnishings subsequently damaged by the contractor's employees
shall be replaced or repaired to original condition,at no cost to the city.
The contractor shall obtain and maintain in effect throughout the duration of this contact, all
insurance required by the City of Port Arthur
SUPPLIES FURNISHED BY CONTRACTOR:
Contractor shall furnish all materials and equipment including, but not limited to, cleaners, bowl
cleaner, wax remover and wax, dust mops, damp mops, brooms, buffer, vacuum cleaners, cloths,
furnish polish and anything else pertaining to cleaning.
PRODUCT RESTRICTIONS:
ENDUST is not to be used at any time for any reason in The Press Building—NO
EXCEPTIONS.
No harsh cleaners shall be used on wallpaper or vinyl walls.
Do not use furniture polish on any metal surface.
PRODUCT REt l UIREMENTS:
Johnson's Over and Under(or equal)
Johnson's Step Ahead(or equal)
All States Chemical's Lemon Glo Furniture Polish(or equal)
Liquid Gold(or equal)
Franklin's Spray Buff(or equal)
Franklin's Disappear(or equal)
NOTE: THE BURDEN OF PROOF PERTAINING TO EQUAL PRODUCT QUALITY OF
REQUESTED MATERIALS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR.
The following definitions of terms shall be used in evaluating Janitorial services:
Dustin,'-A properly dusted surface shall be free of all dirt and dust,dust streaks,lint,and cobwebs.
Dusting shall be completed before vacuuming,sweeping/dust mopping.
Sweeping/dust moaning-A properly swept or dust mopped floor shall be free of all dirt, grit, lint
and debris.
Vacuuming-A properly vacuumed carpet or floor shall be free of all dirt,dust,grit,Iint and debris.
All spots or stains shall be removed by the spot cleaning methods. The machine used to vacuum
shall have adequate suction to lift dirt,grit and debris from the base of the carpet nap(3.5.amps or
greater).All stains shall be removed immediately with an approved carpet cleaning solution in such
a manner as to not leave rings or discoloration.
Wet mopping - A properly wet mopped floor shall be free of all dirt, dust, grit, and debris. Fresh
water,to which odorless detergent or cleaning agent has been added, shall be used with a sponge-
Page 7 of 26
type mop to removes all dirt and marks.Most of the water shall be squeezed from the mop prior to
its application to the floor surface,to prevent free-flowing water from being applied to the floor.
Damn manning-A properly damp mopped floor shall be free of all dirt,dust,grit,marks and debris.
Fresh water,to which an odorless detergent or cleaning agent has been added, shall be used with a
sponge-type mop to remove all dirt and marks.Most water shall be squeezed from the mop prior to
its application to the floor surface,to prevent free-flowing water from being applied to the floor.
Glass cleaning-A properly cleaned glass/mirror surface shall be free of streaks dust film,deposits,
debris, and stains shall have a uniformly bright appearance. All adjacent surfaces shall be wiped
clean. Glass windows,doors and walls shall be cleaned both sides.
Floor waxin„•, buffing- A properly waxed and /or buffed floor shall be free of dirt, dust marks,
streaks, debris, built —up wax, and standing waters, and shall have a uniformly bright, lustrous
appearance
Sinks water fountain cleaninv —these fixtures and their hardware,when properly cleaned,shall be
free of all deposits,stains, streaks, film, and debris and shall be dry polished to a uniformly bright
appearance.
Plumbing- fixture, restroom stall, wall, floor cleaning- these restroom surface, when properly
cleaned,shall be free of all deposits, stains,streaks,film,odor,debris,and germs,
CONTRACTOR SHALL PERFORM THE FOLLOWING SPECIFIC ITEMS OF WORK
UNDER THIS CONTRACT: (Corporation Representative may request additional cleaning if
needed)
DAILY SERVICES—FIVE(2) TIMES PER WEEK
Do not move any furniture or items other chairs and trash cans.
All floor surfaces will be swept.
All floors will be cleaned by damp CLEAN mop and rinsing with a disinfecting cleaner.
All scuff marks will be cleaned.
*All Trash receptacles will be emptied,disinfected and lined. Provide/replace trash can liners as
required. Trash can liners shall be replaced weekly at a minimum,or when they become stained,
soiled,or torn.Dispose of trash in outside dumpster provided by the city.
Clean all furniture to include desks,tables,chairs,file cabinets,bookshelves and telephones,taking
care not to disturb papers left on desks.
Drinking fountains will be cleaned and disinfected and all exposed metal shall be polished and kept
free of foreign matter. Clean, dry polish all drinking water fountains with non-abrasive, odorless
cleaner.
All glass doors and glass panels will be cleaned to remove smudges and fingerprints.
Page 8 of 26
Mats and runners will be thoroughly vacuumed and kept clean.
Any tiled landings to be cleaned in the same manner as tile floors.
A damp cloth to be used to wipe down handrails,switch plates and partitions.
Clean and dry polish all glass doors and or glass partitions.
Vacuum all carpeted areas floor surfaces,remove spots as needed with the approved spot cleaners.
Clean countertops, sinks, tables in kitchen and break room areas. Clean/dust surfaces of cabinets,
appliances, and chairs.Cleaning tools (sponges,brushes etc.)used in kitchen and break room areas
shall be used only in this area and shall not be used in any other area.Cleaning tools for kitchen and
break areas will have a different color for items to be used.
DAILY SERVICES—RESTROOM—FIVE r22 TIMES PER WEEK
All restroom fixtures, including sinks, toilet bowls, toilet seats and urinals, will be scoured and
disinfected and kept free of scales at all times.
All toilet seats will be disinfected top to bottom.
All bright metal accessories, including hardware on plumbing fixtures, partitions and dispensing
accessories shall be cleaned and polished.
All Soap,towel,and tissue dispensers will be filled nightly.
Clean all mirrors.
Restroom walls and partitions will be kept clean and free of spots,smudges and foreign matter.
Restroom floors will be cleaned by damp CLEAN mop and rinsing with a disinfecting cleaner.
Clean and dry polish lobby windows every Monday inside and outside.
Dust window ledges with damp cloth.
Polish all Furniture.(Product required list)
Dust chair rungs.
Dust all ledges and window ledges that may be reached without use of a ladder.
Wipe walls and trim with damp cloth and disinfectant or equal.
Clean non-wood walls/partitions,wallpaper and vinyl walls.
Page 9 of 26
CARPET
Carpets are to be shampooed a minimum of every three(3)months or additionally as
needed.
YEARLY SCHEDULE
Vinyl walls shall be cleaned with an approved cleaner to remove dirt.This shall be completed within
the first three (3) months of each new contract starting date. No harsh cleaners shall be used on
wallpaper or vinyl walls.
Liquid Gold or equal product to be applied to all paneled walls and wood doors and wiped down
with a soft CLEAN cloth once a year. This shall be accomplished within the first three(3)months
of each new contract starting date.
Liquid Gold or equal product must not be Sprayed onto walls/doors due to safety hazard.
ADDITIONAL FLOOR WAXING
This service is only when the City requests it.All janitorial services including stripping and re-
waxing with three(3)coats of wax every three(3)months.(Use Johnson's Step Ahead and Over
and Under or equal.) Stripping and re-waxing shall occur on Wednesdays or as otherwise
requested by EDC Representatives due to special events at Press Building.This service shall
include all floors excluding terrazzo floors.Buff of all tile floors weekly including elevators and
restrooms,apply(1)one coat of wax before buffing all floors(Use Franklin's Spray Buff or
equal).
Page 10 of 26
The City of Port Arthur requires comprehensive responses to every section within this RFP.
Conciseness and clarity of content are emphasized and encouraged. Vague and general
proposals will be considered non-responsive and will result in disqualification. To facilitate
the review of the responses, Firms shall follow the described proposal format. The intent of
the proposal format requirements is to expedite review and evaluation. It is not the intent to
constrain proposers with regard to content, but to assure that the specific requirements set
forth in this RFP are addressed in a uniform manner amenable to review and evaluation.
Failure to arrange the proposal as requested may result in the disqualification of the proposal.
It is requested that proposals be limited to no more than 50 pa, es, excluding.,resumes. All pages
of the proposal must be numbered and the proposal must contain an organized, paginated
table of contents corresponding to the sections and pages of the proposal.
EVALUATION CRITERIA:
The Proposer shall provide the following information:
EXPERIENCE:
1. Proposer's performance in Janitorial Service for government entities or other clients.
Proposer should indicate the number of years of experience the firm has in performing
Janitorial Service with businesses comparable to the law enforcement entities.
2. State the number of years experience for the supervisor.
REFERENCES:
Include three (3) business references for which similar services have been provided. Include the
following:
1. The period for which you have provided this service;
2. A brief description of the scope of work; and
3. Contact name,title, address,and telephone number.
The Proposer hereby authorizes and requests any person,firm,corporation and/or government entity
to furnish any information requested by the City in verification of the references provided and for
determining the quality and timeliness of providing the services.
PRICING:
The rates for Janitorial Services.See Appendix A
PROJECT MANAGEMENT PLAN
1. Describe your firm's capability to provide all services required.(Number of employees,
Janitorial equipment that will be used,etc)
2. Provide a description of the firm's typical approach to maintain the Police, Municipal Court,
and Fire Department.(Number of crews working,how many per crew,how the crews will work
the floors,etc)
Page 11 of 26
•
SELECTIONPROCESS:
All applications will be screened by an evaluation committee and those applicants selected for a
short list may be invited to attend an interview, at the applicant's own expense. The City shall not
incur any costs for applicant preparation and/or submittal of qualifications.
The City will evaluate all responses based on the qualifications, past performance and project
approach. The City reserves the right to negotiate the final fee prior to recommending any business
for a contract.
The City's process is as follows:
1. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following
criteria:
a. Experience 40 pts
b. References 15 pts
c. Pricing 25 pts
e. Project Management Plan 20 pts
2. City staff shall recommend the most qualified business to the City Council and request
authority to enter into a contract.
3. When services and fees are agreed upon,the selected business shall be offered a contract
subject to City Council approval.
4. Should negotiations be unsuccessful,the City shall enter into negotiations with the next,
highest ranked business. The process shall continue until an agreement is reached with
a qualified business.
5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred
in the preparation and presentation of a response. All finalist(s)shall pay their own costs
incurred in preparing for,traveling to and attending interviews.
Page 12 of 26
GENERAL INFORMATION:
Proposers are cautioned to read the information contained in this RFP carefully and to submit
a complete response to all requirements and questions as directed.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and
`Proposal"shall be equivalent.
AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance
with these specifications. The City reserves the right to award on the basis of the Lowest and Best
Offer in accordance with the laws of Texas,to waive any formality or irregularity,and/or to reject
any or all proposals.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineations,alteration,or erasure made before opening time must be initialed by the signer of the
bid,guaranteeing authenticity.
WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting
written request,over the signature of an authorized individual,to the Purchasing Division any time
prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the
deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be
considered if submitted after the deadline.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire
(Form CIQ).The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the
Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information
concerning persons doing business or seeking to do business with the City of Port Arthur,including
affiliations and business and financial relationships such persons may•have with City of Port Arthur
officers. The form can be can be located at the Texas Ethics Commission website:
https://www.ethics.state.tx.us/filinginfo/conflict forms.htrn
By doing business or seeking to do business with the City of Port Arthur including submitting a
response to this RFP,you acknowledge that you have been notified of the requirements of Chapter
176 of the Texas Local Government Code and you are representing that you in compliance with
them.
Any information provided by the City of Port Arthur is for information purposes only.If you
have concerns about whether Chapter 176 of the Texas Local Government Code applies to
you or the manner in which you must comply,you should consult an attorney.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee,official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
Page 13 of 26
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty
service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City,or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no
later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing
authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City
assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum.
Failure to acknowledge and submit any addendum may be cause for the proposal to be rejected. It
is the vendor's responsibility to check for any addendums that might have been issued before bid
closing date and time. All addenda will be numbered consecutively,beginning with 1.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS:Any bona fide business that claims the
City of Port Arthur as its principal place of business must have an official business address(office
location and office personnel)in Port Arthur,the principal storage place or facility for the equipment
shall be in Port Arthur and/or the place of domicile for the principal business owner(s)shall be in
Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside
the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required,of each item listed. In the event of error or discrepancy in the mathematics,the unit price
shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES:All invoices shall be mailed directly to the City of Port Arthur,Attn.:EDC,P.O.Box
1089,Port Arthur,Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur,in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30
days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax;therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of
Texas. This agreement is performable in Port Arthur,Texas,Jefferson County. The City of Port
Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas
and the City Attorney concerning any portion of these requirements.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances,
rules, orders, regulations and codes of the federal, state and local governments relating to
performance of work herein.
Page 14 of 26
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the planning and carrying out of the program, shall have any personal financial
interest,direct or indirect,in this Contract;and,the Contractor shall take appropriate steps to assure
compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits
the City from granting any license,privilege or paying money to any-one owing delinquent taxes,
paving assessments or any money to the City until such debts are paid or until satisfactory
arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT
included as part of this RFP.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically
understood and agreed that these quantities are approximate and any additional quantities will be
paid for at the quoted price. It is further understood that the contractor shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX
77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract
shall be read and enforced as though each were included herein. If,through mistake or otherwise,
any such provision is not inserted or is not correctly inserted the Contract shall be amended to make
such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike
manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities
and means, except as herein otherwise expressly specified, necessary or proper to perform and
complete all the work required by this Contract, in accordance with the provisions of this Contract
and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of
capability,performance,construction, and other details, its use is not intended to deprive the City
of Port Arthur the option of selecting goods which may be considered more suitable for the purpose
involved.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE:If,through any cause,the Contractor shall fail to fulfill in a timely
and proper manner his obligations under this contract, or if the Contractor shall violate any of the
covenants, agreements or stipulations of this contract, the City shall thereupon have the right to
terminate this contract by giving written notice to the Contractor of such termination and specifying
Page 15 of 26
the effective date thereof, at least fifteen (15) days before the effective date of such termination.
Notwithstanding the above,the Contractor shall not be relieved of liability to the City for damages
sustained by the City by virtue of any breach of the contract by the Contractor, and the City may
withhold any payments to the Contractor for the purpose of set-off until such time as the exact
amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE:The City may terminate this contract at any time giving
at least thirty(30)days notice in writing to the Contractor. If the Contract is terminated by the City
as provided herein, the Contractor will be paid for the service that it has performed up to the
termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph
hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying
material or service to the Contractor, or any sub-contractors for work under this contract, if this is
deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that
occurs as a result of his fault or negligence in connection with the work performed until completion
and final acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or
permit any sub-contractor to perform any work included in this Contract until he has received from
the City of Port Arthur written approval of such agreement.
INSURANCE:All insurance must be written by an insurer licensed to conduct business in the State
of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense,purchase,
maintain and keep in force insurance that will protect against injury and/or damages which may
arise out of or result from operations under this contract,whether the operations be by himself or by
any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for
whose acts any of them may be liable,of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its
officers,agents,and employees must be named as an additional insured):
a.Bodily injury$500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury$1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b.Property Damage$100,000 per occurrence regardless of contract amount;and,
c.Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less;or,Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and
hired vehicles coverage's).
Page 16 of 26
a.Minimum combined single limit of$500,000 per occurrence,for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person,
$500,000 per occurrence for bodily injury and$100,000 per occurrence for property
damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
numbers,effective dates and expiration dates)and to date and sign and do all other things necessary
to complete and make into valid certificates of insurance and pertaining to the above listed items,
and before commencing any of the work and within the time otherwise specified, Contractor shall
file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect
except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain
a provision that coverage afforded under the policies will not be altered,modified or canceled unless
at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor
shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form
from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed
CERTIFICATE OF INSURANCE Form(s)shall in any event be filed with the City of Port Arthur
not more than ten(10)days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days of the execution
of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued
within such period, the time may be extended by mutual agreement between OWNER and
CONTRACTOR.
Page 17 of 26
APPENDICES
PIease include Appendix A—D when submitting proposal documents.
Page 18 of 26
APPENDIX A
LETTER OF INTEREST
RFP—Janitorial Services for Press Building
Deadline: July 6,2022
The undersigned firm submits the following information(this RFP submittal) in response to the
Request for Proposals(as amended by any Addenda), issued by the City of Port Arthur, TX(City)
for Janitorial Services for Press Buildingt. Enclosed, and by this reference incorporated herein
and made a part of this RFP, are the following:
❖ Completed RFP Letter of Interest Form—Appendix A
❖ Bid Sheet—Appendix B
❖ Completed Affidavit—Appendix C
❖ Completed Conflict of Interest Form—Appendix D
❖ Non Collusion Affidavit—Appendix E
❖ House Bill 89 Verification—Appendix F
❖ Chapter 2252 Certification—Appendix 6
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may
reject any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and
participating in this process will be borne solely by the firm, and that the required materials to be
submitted will become the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or
incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing
this letter of interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of
Texas.
Diamnnd Shine Rlrlg Svc July 12. 2022
ciiFirm Na� Date
-t.7s Operations Manager/Owner
Aithorized`Sigriat rue Title
Renee MaIVP.AIJX (409)365-9939
Name(please print) Telephone
RFNFFOa nSHlNFTX lfM
Email
Page 19 of 26
APPENDIX B
CITY OF PORT ARTHUR.TEXAS
BID SHEET
BID FOR: Janitorial Services for Press Building
BID DUE DATE: July 6, 2022
QTY UOM DESCRIPTION UNIT COST TOTAL COST
12 Months Janitorial Service for Press
Building $c9/96 C/D $35,58'0.
Diamond Shine Bldg Svc 624 Linkwood St.
COMPANY NAME STREET ADDRESS
Az-
SIGNATNRE`fOFBIDDER P.O. BOX
Renee Malveaux Port Arthur. TX. 77640
PRINT OR TYPE NAME CITY STATE ZIP
Operations Manager/Owner (409)365-9939
TITLE AREA CODE TELEPHONE NO
RENEEP.DSHINETX.COM
EMAIL
FAX NO..
Page 20 of 26
APPENDIX C
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
X I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further
agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they
become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as
they become due.
Iliamnnd Shinn RIdG vr' July 12.2022
Firm Name Date
Operations Manager/Owner
" . uthorized Sig Title
Renee Malveaux (409)365-9939
Name(please print) Telephone
RFNFF@DSHINETX.COM
Email
STATE: lb CAS
COUNTY: C\S-9e. r
SUBSCRIBED AND SWORN to before me by the above named tem ThaI'j eOLA
on this the day of.)( -� 1 .3 . 20 22 .
7D'YI 061 f\&rY\
c."; =: BRIANNAMCCAIUE Notary Public
• .t My Notary ID#133340570
' '' ExPlres September 20,2025
RETURN THIS AFFID—AT-7—= I F THE BID PROPOSAL
Page 21 of 26
APPENDIX D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B.23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176,.Local Government Code,by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets requirements under Section 176.606(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a 1),Local Government.Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006,Local Government Code.An
offense under this section is a misdemeanor.
r J Name of vendor who has a business relationship with local governmental entity.
N/A
EiCheck this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
Name of Officer
J Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A).Also describe any family relationship with the local government officer.
Complete subparts Aand B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A_ Is the local government officer or a family member of the officer receiving or likely to rece'lye taxable income,
other than investment income, from the vendor?
Yes n No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
nYes n No -
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director,or holds an
ownership interest of one percent or more.
flCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(13), excluding gifts described in Section 176.003(a-1).
7 J L.
/,' >r� July 12, 2022
S}SSature of vendor ac is txisiness with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at httpi/www.statutes.legis.state.tx.us/
Docs/LG/htni/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code§176.001(1a):'Business relationship"means aconnection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Codes 176.003(a)(2)(A)and(B):
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A)has an employment orother business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i)a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i)a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor.
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence,or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B)that the vendor has given one or more gifts described by Subsection(a);or
(C)of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/3012015
Page 23 of 26
APPENDIX E
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for the
firm bidding this project has violated the antitrust laws of this State, codified at Section
15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor
communicated directly or indirectly the bid made to any competitor or any other person
engaged in the same line of business, nor has the signatory or anyone acting for the firm,
corporation or institution submitting a bid committed any other act of collusion related to
the development and submission of this bid proposal.
Signature:
Printed Name:.
Printed
Name: Renee Malveaux
Title:
OpPratinns Manager/C)wner
Company:
Diamond Shine Rldg Svc.
Date:
July 12. 2022 _
SUBSCRIBED and sworn to before me the undersigned authority by 13 the NA\Lj of,
1-0Z2 on behalf of said bidder
tY1 011:11VA,MLU C 11)
Notary Public in and for the
State of Texas
My commission expires:
MCCALLIE
My
Page 24 of 26 Notary ID#t33340570
-'�;F;p+< Expires September20,2025
APPENDIX F
House Bill 89 Verification
I, Renee Malveaux (Person name), the undersigned
representative (hereafter referred to as "Representative") of
[)iamnnri Shine Rlrig Syr.
(company or business name, hereafter referred to
as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being
duly sworn by the undersigned notary, do hereby depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of Port
Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
IGNATURE'D rRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
I day of �*L4\t) , 202Z.
ZA MCCA e
1 . � LIE
4 E y Notary!D#1333gp5T0
f i C n,a. \IVA
Expires s ber 20,2025
Notary Public
Page 25 of 26
APPENDIX G
SB 252
CHAPTER 2252 CERTIFICATION
I, Renee Malveaux ,the undersigned an representative
of Dimond Shine Bldg. Svc.
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code,
Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not
listed on the website of the Comptroller of the State of Texas concerning the listing of companies
that are identified under Section 806.051,Section 807.051 or Section 2253.153. I further certify that
should the above-named company enter into a contract that is on said listing of companies on the
website of the Comptroller of the State of Texas which do business with Iran,Sudan or any Foreign
Terrorist Organization,I will immediately notify the City of Port Arthur Purchasing Department.
Renee Malveaux
Name of Company Representative(Print)
nature of CoIrpaiy Representative
July 12, 2022
Date
Page 26 of 26
REQUEST FOR PROPOSAL
JANITORIAL SERVICES FOR PRESS BUILDING (EDC)
ADDENDUM NO. ONE (1)
JULY 5, 2022
•*fir.'iIN
Cm of -
-CITY OF PORT ARTHUR,TEXAL
Vrt rrhe'r''� ADDENDUM NO. ONE (1)
% r�
July 5,2022
BID FOR: Janitorial Service for Press Building
The following clarifications, amendments, deletions, additions,revision and/or modifications are made a part of
the contract documents and change the original documents only in the manner and to the extent hereinafter
stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows
1. DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, July 13, 2022 (The clock located in the City Secretary's office will be the
official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, July 13, 2022 in
the City Council Chambers, City Hall, 5th Floor,Port Arthur, TX. Proposals will be opened in a manner
to avoid public disclosure of contents; however, only the names of proposers will be read aloud.
2. Remove carpet cleaning, buffing and waxing of floors from this bid.
3. Contractors will scrub tile floors in walkway behind the kitchen area weekly.
4. Wipe lockers in kitchen once a month.
5. Just dust and use damp cloth with no cleaners on vinyl walls.
6. Attached is the revised bid sheet which shows an option 1 for janitorial service 3 days a week.
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
Clifti Williams, CPPB
Purchasing Manager
;; �,� July 12. 2022
rignahires'of Proposer Date
Diamond Shine Bldg. Svc.
Company Vendor Name
ADDENDUM#1
CITY.OF PORT ARTHUR,TEXAS
BID SHEET
BID FOR: Janitorial Services for Press Building
BID DUE DATE: July 13,2022
QTY UOM DESCRIPTION UNIT COST TOTAL COST
12 Months Janitorial Service for Press
Building $ 2,965.00 $ 35.580.00
12 Months Janitorial Service for Press
Building Option 1 $ 3,890.00 $ 46,680.00
Diamond Shine Building Service 624 Linkwood St.
COMPANY NAME STREET ADDRESS
;)
( {GNATU E, BIDDER P.O.BOX
Renee Malveaux Port Arthur, TX. 77640
PRINT OR TYPE NAME CITY STATE ZIP
Operations Manager/Owner (409)365-9939
TITLE AREA CODE TELEPHONE NO
RENEEC DSHINETX.COM
EMAIL FAX NO. -
Page 20 of 26
Janitorial Service Proposal
Prepared for:
PA-EDC
501 Procter Street
Port Arthur, Texas 77640
Submitted By:
Diamond Shine Building Service
624 Linkwood St.
Port Arthur, TX 77640
Renee Malveaux
Operations Manager
(409) 365-9939
E-mail: renee@dshinetx.com
www.diamondshinetexas.com
1 )IAMoxD
�II.NE
rriisi$a it vier
October 24, 2022
Diamond Shine Building Service
PA-EDC
Janitorial Service Proposal
General
Diamond Shine Building Service agrees to provide all labor, supervision, material, and equipment
necessary to assure performance of specified cleaning service for the client. This shall include all
service request in the scope of work by the client.
Compensation
Option-1
Two(2) time(s) per week Janitorial Cleaning Service Program: $2,965.00/mo.
Option-2
Three(3) time(s) per week Janitorial Cleaning Service Program: $3,890.00/mo.
Note:Pricing options reflect weekly floor scrubbing of rear corridor.
References
JANITORIAL SERVICES:
10/01/2018 -Present
City of Port Arthur Health Dept. - 449 Austin Ave, Port Arthur, TX 77640
Judith Smith - Clinic Director(409) 983-8874
12/01/20I6 -Present
City of Port Arthur Municipal Court- 645 4th St. Port Arthur, TX 77640
Andetria Jones -Court Clerk (409) 983-8686
12/01/20I6 -Present
City of Port Arthur Police Dept. 645 4th St. Port Arthur, TX 77640
Mr. Duriso - Chief Of Police(409) 983-8613
09/01/2015 -Present
Texas Workforce Solutions - 4680 FM 365, Port Arthur,TX 77642
Melanie Goudeau - Facility Manager (409) 720-9190
I2/0I/2016-Present
Texas Workforce Solutions -510 Park St, Suite 200 Beaumont, TX 77701
Mary Haymann - Executive Director (409) 839-8045
Conference/Offices- High and low dusting, vacuum, sweep, dust mop, damp mop, empty trash
cans/shredders, disinfect phones, door handles, wipe horizontal surfaces with appropriate cleaners.
Locker rooms/Restrooms- High and low dusting, clean/scour and disinfect sinks, all fixtures, toilets,
toilet handles, urinals, urinal handles, hand rails, partitions, door handles, refill all dispensers, empty
trash, sweep, and damp mop floors with appropriate cleaner.
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Entrance/Lobby/Kitchen- Clean glass entrances, high and low dusting, vacuum, sweep, dust mop,
damp mop, clean/scour sinks, clean tables and counters, and empty trash.
Experience
Diamond Shine Building Service has been in business since March 2012. Although a young company, in
the industry Diamond Shine Building Service is an accredited business with the Better Business Bureau
and is a certified HUB vender by the State of Texas. Diamond Shine Building Service supervisors and
team leaders have a combined experience of 60+years.
Eric Malveaux (Owner) 25 years, Renee Malveaux (Operations Manager)15 years, Shaquirra
Malveaux(Project Manager) 6 years, Sherabiah McDuffie (Field Supervisor) 8 years, Maria Cardenas
(Facility Supervisor/Team Leader) 30 years.
Diamond Shine Building Service provides janitorial service, Healthcare EVS cleaning, Day Porters, floor
maintenance, and/or carpet cleaning to the following; Texas Workforce Solutions (TWC), Federal
Aviation Administration(FAA) Southwest Region(Beaumont), Port Arthur Health Department, The Armed
Forces Recruiting Office, and other government entities as well as private companies in the Golden
Triangle and surrounding ares.
We have in the past provided janitorial services, floor maintenance, and/or carpet cleaning to the
UTMB Orange Health Clinic, Port Arthur Transit Dept., Port Arthur Public Works Dept., and the Port
Arthur Utilities Department.
Project Management
Diamond Shine Building Service will provide the following to ensure required services by the client.
l.a. - Diamond Shine Building Service will provide adequate personnel and supervision to ensure on
going quality service. Up to four(4) team member will be assigned to the facility under the supervision
of one(1) team leader who will perform monthly inspections and meeting with facility manager to
assure quality service is being provided.
1.b. - Diamond Shine Building Service will ensure the facility is properly and thoroughly cleaned each
scheduled service day by providing our team member with training, tools, support, a check list of work
specifications and adequate supervision needed to perform each task effectively and efficiently.
l.c. -The team members will be trained at the assigned facility for four(4) weeks by the team leader
and/or the Operations Manager to assist them in familiarizing the floor plan and implementing a
systematic approach.
l.d. - Prior to performing services the facility manager will be made aware of who will be assigned to
the facility by proper introduction beginning with the Operations Manager, then the team leader and
team members. A list of contact information for the team leader and Operations Manager will be
provided to the facility manager.
i.e. - Diamond Shine Building Service will provide the following janitorial equipment for the project;
janitorial carts, floor machines, carpet extractors, disinfectant buckets, color code microfiber cleaning
rags, wet mop buckets, wet mop handles, wet mops, dust mops, dust mop handles, vacuums, brooms,
dustpans, high dusters, putty knifes, toilet brush and holder, gloves, masks and safety goggles (if
needed).
l.g. - Diamond Shine Building Service's method of quality assurance is through providing
propertools,training, supervision, inspections, and most important communication with the facility
Dian mud Shu,e Briildiny Service of 7
manager, team leader and team members.
1.h. - Diamond Shine Building Service is committed to providing quality janitorial service that delivers a
level of client satisfaction. We understand that each client has a different need, so we value
communication with our clients. We implement this through random inspections, monthly meetings
with our team leader and team members, and quarterly reports with the facility manager.
1.i. - If awarded the contract the first and foremost important part of the transition is to meet with the
facility manager to better understand the needs and expectations of the facility.
Diamond Shine Building Service anticipates it will take four(4) weeks to fully transition services.
Week 1- Meet with facility manager and become familiarized with the facility's floor plans, needs and
introduce the team leader and team members in training assigned to the facility.
Week 2- Continued training, random inspections (by Operations Manager), and follow-up with team
leader.
Week 3- Continued training, random inspections (by Operations Manager), and follow-up with facility
manager.
Week 4 - Continued training, random inspections (by Operations Manager), meet with facility manager,
team leader and team member to review and finalize transition.
Overview:
The facility will be divided into two(2) levels, Levell- first floor, leve12- second floor. Each level will be
divided into areas, area-A (north-side) and area-B (south-side). Each level will have up to two(2) team
members assigned who will be responsible for maintaining the facility's cleanliness according to the
client's scope of work. The team members will be on a weekly rotation on each level to familiarize with
the facility layout, route and cleaning routine. The levell corridor weekly floor maintenance will be
performed on the weekend to insure business hours are not disturbed.
This project plan is open for discussion, our goal is to ensure your business operates smoothly and
you're satisfied with the service we're providing. Communication to and from our clients leads to a
successful outcome.
Special Services
Carpet cleaning is available - Price quoted upon request.
Waxable hard surface floors can be stripped and refinished or scrubbed and re-waxed - Price quoted
upon request.
Exterior/Interior windows can be cleaned - Price quoted upon request.
Initial/Deep Cleaning- Price quoted upon request.
Event Clean up- Price quoted upon request.
Diamond Shire Building Service Pace 3 of 7
Supplies
The client will furnish all consumable products inclusive of but not limited to: toilet tissue, paper
towels, and hand soap. If desired, Diamond Shine Building Service can provide these products and
invoice them separately.
Diamond Shine Building Service will furnish all cleaning supplies inclusive of but not limited to:
cleaning agents, disinfectants, etc.
Equipment
Diamond Shine Building Service will furnish and maintain all necessary cleaning equipment inclusive of
but not limited to: janitorial carts, vacuums, floor machines, mop buckets, wringers, mops and brooms.
The client agrees to provide a secure space for storage of this equipment, as may be necessary.
Diamond Shine Building Service will comply with the client's regulations and procedures pertaining to
all work performed at the project location.
Cancellation
This agreement may be terminated or canceled at any time with a minimum of thirty (30) days written
notice from either party.
Agreement
This Agreement (for janitorial Service) is made and entered into as of , 20_, by and
between Diamond Shine Building Service, with its principal place of business located at 549 4th Street
Ste: 211, Port Arthur, TX 77640 and PA-EDC with its principal place of business located at 501 Procter
Street, Port Arthur, Texas 77640.
NOW,THEREFORE, in consideration of the mutual promises and benefits to be derived by the parties
they mutually agree to the terms and conditions as outlined above in this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date and year first
written above.
Diamond Shine Building Service PA-EDC
Signature: Signature:
Name: Name:
Date: Date:
Title: Title:
Diammi Shine Bunchily Service Prpe 4 of 7
PA-EDC
Job Specifications
Entrances
Task Description Service Days
Detail Dust-High And Low Areas Monthly
Dust Mop Hard Surface Floors 2 days/wk.
Damp Mop Hard Surface Floors-Use Appropriate Cleaner 2 days/wk.
Clean Both Sides Of Door Glass And Wipe Frames 1 day/wk.
Spot Clean Entrance Glass 1 day/wk.
Vacuum Walk-Off Mats 2 days/wk.
Lobbies
Task Description Service Days
Dust All Horizontal Surfaces Within Normal Reach(Includes but not limited to:Tables, 1 day/wk.
Chairs, Desks, Countertops.)
Detail Dust-High And Low Areas Monthly
Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner(includes but not limited to: 2 days/wk.
Tables, Chairs, Desks, Countertops)
Arrange Furniture 2 days/wk.
Empty And Remove Trash, Replace Liner If Needed 2 days/wk.
Dust Mop Hard Surface Floors 2 days/wk.
Damp Mop Hard Surface Floors-Use Appropriate Cleaner 2 days/wk.
Vacuum Walk-Off Mats 2 days/wk.
Conference Rooms
Task Description Service Days
Dust All Horizontal Surfaces Within Normal Reach (Includes but not limited to:Tables, 1 day/wk.
Chairs, Desks, Countertops.)
Detail Dust-High And Low Areas Monthly
Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner(includes but not limited to: 2 days/wk.
Tables,Chairs, Desks, Countertops)
Arrange Furniture 2 days/wk.
Empty And Remove Trash, Replace Liner If Needed 2 days/wk.
Spot Vacuum All Carpet 1 day/wk.
Spot Clean Carpet, i.e.Spills As needed
Detail Vacuum All Carpet 1 day/wk.
Offices
Diamond Shine Building Service P,:rat' 5 of
Task Description Service Days
Dust All Horizontal Surfaces Within Normal Reach (Includes but not limited to:Tables, 1 day/wk.
Chairs, Desks,Countertops.)
Detail Dust-High And Low Areas Monthly
Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner(includes but not limited to: 1 day/wk.
Tables, Chairs, Desks, Countertops)
Empty And Remove Trash, Replace Liner If Needed 2 days/wk.
Spot Vacuum All Carpet 1 day/wk.
Spot Clean Carpet, i.e.Spills As needed
Detail Vacuum All Carpet 1 day/wk.
Corridor
Task Description Service Days
Detail Dust-High And Low Areas Monthly
Spot Clean All Walls, Light Switches And Doors 1 day/wk.
Dust Mop Hard Surface Floors 2 days/wk.
Spot Mop Stains And Spills Using Appropriate Cleaner 1 day/wk.
Damp Mop Hard Surface Floors-Use Appropriate Cleaner 1 day/wk.
Clean And Polish Drinking Fountains 2 days/wk.
Hallways
Task Description Service Days
Detail Dust-High And Low Areas Monthly
Dust Mop Hard Surface Floors 2 days/wk.
Damp Mop Hard Surface Floors-Use Appropriate Cleaner 2 days/wk.
Clean And Polish Drinking Fountains 2 days/wk.
Restrooms
Task Description Service Days
Empty Trash, Refill Supply Dispensers, Clean And Disinfect Restroom Fixtures, Clean 2 days/wk.
Mirrors, Counters, Partitions And Chrome, Sweep And Mop Floor Using Appropriate Cleaner
Lunchrooms
Task Description Service Days
Detail Dust- High And Low Areas Monthly
Arrange Furniture 2 days/wk.
Dust Mop Hard Surface Floors 2 days/wk.
Damp Mop Hard Surface Floors-Use Appropriate Cleaner 2 dayslwk.
Damp Wipe All Eating Area Tables 2 days/wk.
Damp Wipe Eating Area Chairs 2 days/wk.
Dianrc,ild Slhit*:Building Service Page 6 of
Damp Wipe Countertops Using Appropriate Cleaner 2 days/wk.
Clean Sinks Using Appropriate Cleaner 2 days/wk.
Vacuum Walk-Off Mats 2 days/wk.
Damp Clean Exterior Only Of Microwave 2 days/wk.
Empty And Remove Trash 2 days/wk.
Damp Clean Exterior Only Of Refrigerator Monthly
Restaurants
Task Description Service Days
Detail Dust- High And Low Areas Monthly
Arrange Furniture 2 days/wk.
Dust Mop Hard Surface Floors 2 days/wk.
Damp Mop Hard Surface Floors-Use Appropriate Cleaner 2 days/wk.
Damp Wipe All Eating Area Tables 2 days/wk.
Damp Wipe Eating Area Chairs 2 days/wk.
Damp Wipe Countertops Using Appropriate Cleaner 2 days/wk.
Vacuum Walk-Off Mats 2 days/wk.
Empty And Remove Trash 2 days/wk.
Utility Rooms
Task Description Service Days
Detail Dust-High And Low Areas Monthly
Sweep Hard Surface Floors 1 day/wk.
Other Requirements
Task Description Service Days
Site Supervision 2 days/wk.
Gather Supplies And Equipment For Shift 2 days/wk.
Clean And Arrange janitor Closet 2 days/wk.
Prepare For The Next Day 2 days/wk.
Turn Off Lights-Per Instructions 2 days/wk.
Shut And Lock Doors,Set Alarm-Per Instructions 2 days/wk.
Damp Mop Elevator Floor, Clean And Polish Brightwork 2 days/wk.
Dust/Wipe Fire Extinguishers Monthly
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