HomeMy WebLinkAboutPR 22854: AMENDING RESOLUTION 22-389, MUSTANDG CAT r.,.
City of
ort rthu �
lieu,
www.P o rtA rt h u rTx.gov
INTEROFFICE MEMORANDUM
Date: October 26, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
�•From: Flozelle C. Roberts, Public Works Director
RE: P.R.No. 22854: Amending Resolution 22 89 pertaining to the purchase of an extended
warranty for the D8T Bulldozer
Introduction:
The intent of this agenda item is to seek the City Council's authorization for the City Manager to amend
resolution 22-389, which authorized the purchase of an extended warranty for the D8T Bulldozer for the
Landfill from Mustang CAT of Beaumont, Texas, in the amount of$57,400.00.
Background:
City Council approved resolution 22-389, which was approved August 30, 2022, authorizing the purchase
of an extended warranty in the amount of$51,270.00. Upon receipt of the purchase order, the vendor
informed staff that the cost of the extended warranty increased and is now$57,400.00. The cost differential
deems this amendment to resolution 22-389 necessary for the purchase of the extended warranty required.
Budget Impact:
Funds are available in the Motor Vehicle Maintenance Account, account number 403-50-320-5319-00-
00-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR Number 22854 authorizing the
City Manager to purchase an extended warranty from Mustang CAT of Beaumont,Texas, in the amount of
$57,400.00.
_"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294S:\Engineering\PUBLIC WORKS\PW-
RESOLUTIONS\PR 22854\D8T AMENDED WARRANTYMEMORANDUM.docx
PR 22854
10/26/2022 jam
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 22-389 AS IT
PERTAINS TO INCREASING THE PURCHASE PRICE OF AN
EXTENDED WARRANTY PLAN FROM MUSTANG CAT OF BEAUMONT,
TEXAS, THROUGH SOURCEWELL CONTRACT 032119-CAT BY
$6,130.00 TO A NEW TOTAL NOT-TO-EXCEED AMOUNT OF
$57,400.00. FUNDS ARE AVAILABLE IN THE PUBLIC WORKS -
LANDFILL MOTOR VEHICLE MAINTENANCE ACCOUNT, ACCOUNT
NUMBER 403-50-320-5319-00-00-000
WHEREAS, the City Council approved Resolution 22-389 dated August 30, 2022,
which authorized the purchase of a 5 year/5000 hour extended warranty plan for the D8T
Bulldozer from Mustang CAT of Beaumont, Texas, in the not to exceed amount of
$51,270.00; and,
WHEREAS, upon receipt of the purchase order, the vendor informed staff that
the extended warranty cost has increased from $51,270.00 to $57,400.00 as shown in
Exhibit "A"; and,
WHEREAS, it is now deemed necessary to amend Resolution 22-389 approving
the cost increase and purchase of the extended warranty plan from Mustang CAT of
Beaumont, Texas; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to amend Resolution 22-389 for the purchase an extended warranty from
Mustang CAT of Beaumont, Texas, at the increased price of $57,400.00; and,
PR 22854
10/26/2022 jam
Page 2 of 3
THAT, funding is available in the Public Works-Landfill Motor Vehicle Maintenance
Account, account number 403-50-320-5319-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2022 at a meeting of the City of Port Arthur, Texas, by the
following vote:
Ayes: Mayor:
Council members:
Noes:
Thurman Bill Bartie
Mayor
Attest:
4 Sherri Bellard, TRMC
City Secretary
1
PR 22854
10/26/2022 jam
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno, Esq. Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy K. Daniel.
Interim Director of Finance
A?i"
ozelle• Roberts• El , MEng, MBA
Directo6 Public Woks
Clifton Williams, CPPB
Purchasing Manager
4
4
PR 22854
,41 *11� �4► MUSTANG CAT
A
.. z .-..
LET'S WORK TOGETHER
Customer Name: CITY OF PORT ARTHUR Estimate#: 71741
Customer#: 0588741 Estimate Date: 9/30/22
Contact Name: Justin Thomas Job/WO#:
JUSTIN.THOMAS@PORTARTHURT Model/Serial D8T/AW400806
X.GOV
t:409-983-8171 Sales Rep: Koby Box
KBox@mustangcat.com
Customer PO# Sourcewell#032119-CAT t:713-452-7338 m:936-336-0046
Current Hours:
MR Thomas
Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine.
Our recommended solution is based on our current understanding of your requirements and is summarized
below. Please contact me if your requirements have changed or if you have any questions about the products
and services we are recommending. When you are ready to move forward, please sign and date on the
bottom of the page and return it to me. We look forward to working with you!
DESCRIPTION PARTS LABOR MISC EXTENDED
5 Year/5000 Hour Extended Protection Plan $57,400.00 $57,400.00
Warranty-Powertrain+Hydraulics
SUBTOTALS: $ .00 $ .00 $57,400.00 $57,400.00
*SUPPLY CHARGE 15 2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $0.00
*ENVIRONMENTAL FEE IS 3%OF INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $0.00
SALES TAX: $ .00
**Subject to additional parts/labor upon disassembly
*Parts pricing above does not include freight charges
and will be added to the final invoice.
This Quote is Valid for 30 Days.
TOTAL: $57,400.00
Accepted by:
Printed Name Date Customer Signature
REM
MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 888.NEXT.CAT I888.639.8228 MUSTANGCAT.COM