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Home My WebLink AboutPR 22899: PURCHASE OF A VACTOR TRUCK FOR THE DRAIAGE DIVISION City of nrt mbar It_rus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 04, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager q�, From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Director v RE: P.R.No. 22899: Authorizing the City Manager to Purchase a 4tor Truck for the Drainage Division Introduction: This agenda item intends to seek the City Council's authorization for the City Manager to purchase a vactor truck for the Drainage Division from Doggett Freightliner of South Texas, LLC—Austin of Austin, Texas. Background: The Public Works — Drainage Division maintains many miles of the City's stormwater system. The vactor(vacuum)truck removes debris trapped in the storm drains,which aids in the prevention of flooding. The following are specifications for the existing equipment that will be replaced. Equip. Model Odometer No. Year Make Model Reading Fleet Comments 1976 2012 Vactor Combo 58,675 The mileage is not a factor; 2100+ The attachments and other equipment are worn out. Is constantly in the shop. To be replaced. The City Council approved the replacement of the above equipment in its 2022-2023 budget. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 ti City of ort rthu�_ Texas ''u rTx.gov Budget Impact: Doggett Freightliner of South Texas, LLC — Austin of Austin, Texas, provided a competitive quote for one 2024 Freightliner 114SD vactor truck for $458,965.00 through the Buyboard Cooperative Purchasing Program. The Capital Reserve Fund Account, account number 625-21- 000-8522-00-00-000,will be used to fund the truck. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR number 22899 authorizing the City Manager to purchase a vactor truck for the Drainage Division from Doggett Freightliner of South Texas, LLC—Austin of Austin, Texas, for the amount of$458,965.00. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR 22899 11/4/2022 FCR/LU Page 1of3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) VACTOR TRUCK FOR THE DRAINAGE DIVISION FROM DOGGETT FREIGHTLINER, INC. OF SOUTH TEXAS, LLC — AUSTIN OF AUSTIN, TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM FOR THE NOT-TO- EXCEED AMOUNT OF$458,965.00.FUNDS ARE AVAILABLE IN THE CAPITAL RESERVE FUND ACCOUNT, ACCOUNT NUMBER 625-21-000-8522-00-00-000. WHEREAS,the Public Works-Drainage Division routinely uses vactor trucks to remove trapped debris in the maintenance of the City's stormwater system for the prevention of flooding; and, WHEREAS, vactor truck 1976 has worn parts and attachments that cause their repeated repair and replacement; and, WHEREAS,the City Council approved the replacement of one(1)vactor truck in its 2022- 2023 fiscal year budget; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the BuyBoard Cooperative Purchasing Program; and, WHEREAS, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program through Resolution 02-341; and, WHEREAS, Doggett Freightliner of South Texas, LLC - Austin of Austin, Texas, is part of the BuyBoard Cooperative Purchasing Program under contract number 601-19 and submitted a competitive quote for one (1) 2024 Freightliner 114SD vactor truck for $458,965.00 attached hereto as Exhibit A; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, i PR 22899 11/4/2022 FCR/LU Page 2 of 3 THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one (1) 2024 Freightliner 114SD vactor truck from Doggett Freightliner of South Texas, LLC -Austin of Austin, Texas, for$458,965.00 through the BuyBoard Cooperative Purchasing Program; and, THAT,funding for this purchase is available in the Capital Reserve Fund Account,account number 625-21-000-8522-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of ,A.D. 2022, at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary PR 22899 11/4/2022 FCR/LLJ Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno, Esq. Ronald Burton, CPM City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy K. Daiel Director of Finance W:"-. A- ozelle � Roberts, E M 7 MBA Directo- Public We . / h Clifton Williams, ( PPB Purchasing Manager PR 22899 Exhibit A DOGGETT FREIGHTLINER OF SOUTH TEXAS LLC -AUSTIN INV #: FREIGHTLINER 1701 Smith Rd. Bus:512-389-0000 DATE: 11/712022 Austin, Texas 78i21 Fax: 512-389-2663 INVOICE!BUYER'S ORDER B„-rRS V.1E TELEPHONE CITY OF PORT ARTHUR 409-983-8100 ADDRESS iY STATE ZIP CODE 444 4TH ST PORT ARTHUR TX 77640 YEAR MAKE MCDEL/BODY VIN 'LICENSE PLATE 2024 FREIGHTLINER 114SD TBD A DOCUMENTARY FEE IS NOT AN OFFICIAL MILEAGE: FEE. A DOCUMENTARY FEE IS NOT « REQUIRED BY LAW, BUT MAY CHARGED TO BUYER FOR HANDLING DOCUMENTS BUY BOARD CONTRACT#601-19 RELATING TO THE SALE. A DOCUMENTARY FEE MAY NOT EXCEED A REASONABLE CHASSIS BASE MODEL PRICE $70,282.00 AMOUNT AGREED TO BY THE PARTIES. OPTION CONTENT $52,294.00 THIS NOTICE IS REQUIRED BY LAW. VACTOR2100i $335,989.00 UN PAGO DOCUMENTAL NO ES UN CARGO BUY BOARD FEE $400.00 OFFICIAL. LA LEYNO EXIGUE SE IMPONGA„ QUOTE#BMI 2022-50007 UN CARGO DOCUMENTAL. PERO ESTE EXPIRES 11-30-22 PODRIA COBRARSE A LOS COMPRADORES POR EL MANEJO DE LA DOCUMENTACION EN RELACION CON LE YENTA. UN CARGO DOCMENTAL NO PUEDI EXCEDER UNA CANIDAD PAZONABLE ACORDADA POR LAS PARTES. ESTA NOTIFICACION SE EXIGUE POR LA LEY. Disclaimer of Warranties The above decribed vehicle sold by Freightliner of Ausitn is sold as is, without either express or implied warranties of any kind by Freightliner of Austin, including warranties of merchantability or fitness,and Buyer will bear the entire expense of repairing or correcting any defects that presently exist or that may occur in the vehicle,unless a writte warranty by,or service contract with Freightliner of Austin covering the describe vehicle is delivered to V 1 I y i I I I Buyer in conjunction with or within 90 days following the time at n I A 1 1 1 I t I 1 Ir l 7 n I I r sale,but such vehicle or any of its component parts may be subject to warranty by the manufacuter thereof. MILEAGE' YEAR MAKE MODEL/BODY VIN MILEAGE: TRADE-IN YEAR MAKE MOOEL/BODY VIN TOTAL $458,965.00 PAYOFF TO: (Trade Allowance) ($.00) ADDRESS: TRADING DIFFERENCE $458,965.00 TELEPHONE: FAX: SALES TAX $0.00 GOOD UNTIL: DEALER'S INVENTORY TAX $0.00 QUOTED BY: LICENSE FEE $0.00 SHOW LIEN TO: Body Type: DOCUMENTARY FEE $0.00 ADDRESS: !Jcense Wt FEDERAL EXCISE TAX S0 00 Slate Insp. TOTAL SALE PRICE $458.965.00 DATED: LIEN AMOUNT$ License: PAYOFF ON TRADE $0 00 DRAFT FOR$ Title EXT.WARRANTY $0 00 DRAFT THRU: Transfer LESS DEPOSIT $0 00 ADDRESS: Total Balance Cue $458.965.00 **The Dealer's Inventory Tax charge is intended to reimburse the dealer for ad valorem taxes on its motor vehicle inventory The charge which is nail by the Dealer to the county tar accescnr-rnllectnr is not a tax imnnced nn a rnncumer by the nnvamment and is not reanireri lobe(tanned by the dealer to the rnncumer The information vnu see nn the window form for this vehicle is nart of this contract Information on the window form overrides any contrary nmvisions nn the contract of sale. La information qua aparece en la ventanilla de este vehiculo forma parte de este contrato. La informacion contenida en el formulario de la ventanilla anula cualguler prevision quo establezca contratio v auv aoarezca en el contrato de yenta. If a credit purchase.this is an offer to purchase only. Buyer offers to purchase vehicle on credit terms described herein and no contractual relationship is created.This order does not constitute an agreement for the extension of credit.Manufacturer/Distributor reserves the hall to change the once of new vehicles to Seller without notice In the event that the once to Seller of the new vehicle ordered hereunder is changed prior to delivery to Buyer. Buyer agrees and accepts that the cash delivered once will be changed accordingly If the Buyer's used vehicle trade-in is not delivered to the Seller until delivery of the new vehicle,the trade-in will be reappraised at that time and Buyer agrees that such reappraised value shall determine the allowance, if any, made for the trade-in. Buyer agrees to deliver the original bill of sale and the title to an trade-in along with the delivery of the trade-in and further agrees to execute and all documents necessary or required to transfer legal title and ownership to Seller or its assigns. Buyer warrants the trade-in to be his property and free and clear of all liens and encumbrances except as otherwise noted herein. Buyer further warrants that the trade-in has not been declared rebuilt salvage,reconditioned,nonrrpairable,or flood damaged and that The emission systems have not been tampered with and are in the condition as originally manufactured,except for ordinary wear,unless so disclosed.Seller makes no representations,conceming fuel economy of the sale unit and any information posted on the sale unit or contained in literature relating to the same reflect the results of tests performed, required or prescribed by government agency,upon which Seller has relied.lt is expressly agreed to and understood by Buyer and Seller that is the event of a non-credit transaction.Seller retains a security interest in the purchased vehicle until such time as Buyer has paid the Seller for the vehicle. Buyer agrees to all the above listed charges.• BUYER'S SIGNATURE: SELLER'S SIGNATURE: DATE