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HomeMy WebLinkAboutPR 22898: PURCHASE OF DEGREASERS AND OTHER BIOLOGICAL AIDS FOR THE WASTEWATER CONVEYANCE AND WASTEWATER TREATMENT DIVISIONS f_ne tan .G" INTEROFFICE MEMORANDUM Date: November 10, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 22898—Purchase of Degreasers and Other Biological Aids for the Wastewater Conveyance and Wastewater Treatment Divisions Introduction: The intent of this Agenda Item is to seek City Council's approval for the purchase of degreasers and other biological aids for the control of grease, odor, and other unacceptable wastewater conditions. The products will be used in various lift stations throughout the city as well as the City's wastewater treatment plants. The projected budgetary impact for these chemicals is $79,000. The Water Utilities Department has a budgeted amount of $54,000 in Wastewater Conveyance Account No. 410-40-220-5217-00-00-000, Chemicals and $25,000 in Wastewater Treatment Account No. 410-40-225-5217-00-00-000, Chemicals. Background: Grease blockages produced by residents, restaurants, and schools usually cause the sewage overflow and Wastewater Staff need products to clean the sewer lines and treatment plants. Several chemicals have been tested and certain sole vendor-source products have been found to work best in each unique lift station and wastewater plant environment. These products reduce odors and neutralize fats, oils, and grease in the collection system sewer lines, lift stations and wastewater plants, depending on the unique challenges at each site. These challenges include pH, condition of solids, grease content and concentration, concentration of solids, detention time in the lift station wet-well, etc. All wastewater treatment chemicals are administered by trained employees who are properly certified by the Texas Commission on Environmental Quality. "Remember, we are here to serve the Citizens of Port Arthur" ur t rt h u _ - Budget Impact: The projected budgetary impact for these chemicals is $79,000. The Water Utilities Department has a budgeted amount of$54,000 in Wastewater Conveyance Account No. 410- 40-220-5217-00-00-000, Chemicals and $25,000 in Wastewater Treatment Account No. 410- 40-225-5217-00-00-000, Chemicals. Recommendation: It is recommended that City Council approve PR No. 22898, authorizing the purchase of various degreasers and sole-source biological aids as described/outlined above. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 22898 11/10/22 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE VARIOUS DEGREASERS AND BIOLOGICAL AIDS FOR WASTEWATER CONVEYANCE AND WASTEWATER TREATMENT WITH A PROJECTED BUDGETARY IMPACT OF $79,000.00; FUNDING IS AVAILABLE IN WATER UTILITIES ACCOUNT NO. 410-40-220-5217-00-00-000, AND ACCOUNT NO. 410-40-225-5217-00-00-000. WHEREAS, the Wastewater Staff need products to clear sewer lines and treatment plants of fats, oils and grease blockages; and, WHEREAS, odor, grease, sewer blockages, and other nuisance conditions occur in the lift stations and piping network from the wastewater conveyed throughout the City; and, WHEREAS, certain chemical additives reduce the odor, grease, sewer blockages, and nuisance conditions from the wastewater; and, WHEREAS, these chemical additives are not of standard chemical composition and are available only from one source because of patents, copyrights, secret processes, or natural monopolies; and, WHEREAS, these proprietary chemicals have to be tested at each lift station to determine if they can properly treat fats, oil and grease, and not create adverse conditions in the lift stations. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the Director of Water Utilities shall have the discretion to choose the amount of proprietary chemicals,providing the yearly budget is not exceeded for this item; and, PR No. 22898 11/10/22 bw Page 2 of 4 THAT, the chemicals are approved by the Texas Commission on Environmental Quality and National Sanitation Foundation and are successfully tested at the lift stations, and that the manufacturers thereof are financially stable and have liability insurance; and, THAT, if, through testing, the Director of Water Utilities discovers other proprietary chemicals that he desires to purchase in excess of $25,000 per year, he shall submit those chemicals to the City Council for adding to the approved list("Exhibit A"); and, THAT,the purchase of products from State Chemical Solution will be contingent upon a proprietary/sole source letter provided to the City of Port Arthur; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard PR No. 22898 11/10/22 bw Page 3 of 3 APPROVED AS TO FORM: Valecia Tizeno City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton alvin Matthews, P.E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: -A-1\1`---131 Kandy Daniel Clifton Williams, CPPB Interim Finance Director Purchasing Manager Exhibit A Degreaser Vendors & Pricing Vendor Name Product Name Product No. Drum Price Projected Annual Cost Grease Away 2025-55D $2,250.00 Beta Technology Billy Goat 2900-P $390.00 $26,500.00 Cherri Pits 5180-p $200.00 Pit Raider 123826 $2,343.12 State Chemical Solutions Grease B Gone 121288 $1,799.59 $8,800.00 UVP-1000 126221 $227.46 Environmental Group Southwest (EGSW) Micro-Solve MS-Drum3000 $3,300.00 $6,500.00 Floating Lift Station Share Corporation Degreaser& Odor 13230155 $2,519.00 $2,519.00 Control Pro Chem, Inc. Eco Lift 242055 $2,502.78 $9,600.00 Pioneer Research En Solv 299 $499.75/5gal II Corporation Fleet Master 75 $449.75/5ga1 $25,000.00 I 1 I ital Sales Order °B T° °Pia BETA TECHNOLOGY INC ORDER NUMBER rEcHti LrOG, j Quote Only ilrgi�` Corporate Headquarters—Houston, Texas Gust ID Date P.O.Number Sales Rep Name&Number Contract/Shipping citpl l 11-8-2022 Quote MATT SEBASTIAN-109 PPA 0 BILL TO Q SHIP TO Name CITY OF PORT ARTHUR WAREHOUSE(m1230) Name CITY OF PORT ARTHUR WAREHOUSE Attn ACCTS PAYABLE Attn MAROLEAN BLANCHETTE Street po box 1089 Street 111 H O MILLS BLVD City PORT ARTHUR City PORT ARTHUR State TX Zip 77641-1089 State TX Zip 77642 Phone 409-983-8560 Fax Complete for TM Credit Card ❑ v CI ❑ El alR E-mail Payments: Check all that applies for new shipping instructions only: Card# Exp.Date ❑New Account [Ground ❑Dock High ❑Appt.needed If card address is different from billing,indicate in special instructions. ❑Inside Delivery [Has Equipment ❑Limited Access Name of Card holder Receiving Phone# Receiving Hours: Card Holder Signature © ORDERING INFORMATION Item # Description Quantity Price Each$ Total Price$ 2025-55D Grease Away-55 Gallon Drum 1 2250.00 2250.00 2900-P Billy Goat 1 390.00 390.00 5180-p Cherri Pits 1 200.00 200.00 0 Taxable❑Yes ❑✓ No Print Name Special Instructions: Signature Complete for Trade References Name Name _ Name Phone# Phone# Phone# Acct# Acct# Acct# Management Company or Owner (if Applicable) Name Phone# Address City State Zip Returns subject to 20%restocking tee plus freight charges both ways.Any and all claims must he made within five(s)business days.Shipping charges and/ or sales tax may apply.Signing this document constitutes a contractual agreement with Beta Technology,Inc. Remit Address:P.O Box 218686 Houston,TX 77218-8686 Physical Address:16810 Barker Springs,#204,Houston,TX 77084 Ph:281-647-9700 ETAIlinr BETA TECHNOLOGY, INC. HN •� . G 16810 Barker Springs Rd#204 Houston,Tx 77084 7� — Ph (281) 647-9700 Fax(281) 647-9790 November 15, 2022 City of Port Arthur Email: marolean.levine@portarthurtx.gov Attn: Marolean Blanchette, Warehouse Supervisor Thank you for your interest in our products. Beta Technology sells a broad spectrum of specialty maintenance products to industry, business, cities, municipalities and institutions. The products manufactured and sold by Beta Technology are branded, unique proprietary products and are not available through any other source. This includes our proprietary products Grease Away, Cheri Pits and Billy Goat. We look forward to assisting you with your needs. Please let me know if you need any additional information. Sincerely, Dorothy Graham Executive Vice President of Operations cc: Customer File ttO®S. 5915 Landerbrook Drive,Suite 300 Quotation For ���8 Mayfield Heights,Ohio 44124 662256 Since 1911 www'statechemical.com CITY OF PORT ARTHUR WAREHOUSE Phone:440 565 5555 •866 747-2229 Requested by MAROLEAN BLANCHETTE QUOTATION Bill To Ship To 15127 662256 CITY OF PORT ARTHUR CITY OF PORT ARTHUR WAREHOUSE WATER & SEWER SERVICE CENTER 111 HENRY 0 MILLS BLVD PO BOX 1089 PORT ARTHUR TX 77640-2434 PORT ARTHUR TX 77641 USA Accounts Payable Contacts Name Email Address Telephone No A/P contact on file Quote Number Quote Date Purchase Order Account Manager 200063528 1 1/09/2022 Nov Quote . 90100472 ROBERT FAIRCHILD Terms Of Payment Contract rfairchild@statechemical.com Net 30 days -XMAS-21-48503 2817443411 Freight Terms Quote Valid To Expected Carrier Prepay - No Freight 02/07/2023 Item Description Quantity Unit Weight Unit Price Extended Price 123826 PIT RAIDER D55 1.00 BC 2,343.12 2,343.12 500 000 121288 GREASE-B-GONE D20/D75 1.00 BC 1 799.59 1,799.59 160.000 126221 UVP-1000 6" X 9" CS6 1.00 CS 227.40 227.46 1 650 Total Weight Net Sales Shipping & Processing Sales Tax TOTAL 661.650 4,370.17 0.00 0.00 4,370.17 Page 1 of 1 tato® 45.Chemical • Solutions Care for Work Environments® November 18,2022 To Whom It May Concern: The State Chemical Solutions, a division of State Industrial Products manufactures a variety of specialty cleaning chemicals, degreasers, disinfectants, drain care, air care, coatings, and water treatment products. Including a full line of Green Seal and Ecologo Certified products. We are also the sole manufacturer and distributor of its products including STATE Grease-B-Gone, a natural citrus solvent drain maintainer, degreaser and deodorizer, represented and distributed through its own network of sales personnel and warehouse facilities. Sincerely, IQ> an K. Wamser Corporate Accounts Coordinator State Industrial Products 440-544-5122 bwamser@stateindustrial.com 5915 Landerbrook Drive•Mayfield Heights,Ohio 44124.440-565-5555•Fax:888-771-9670•www.statechemical.com State Chemical Solutions is a Division of State Industrial Products tare® Chemical Solutions Care for Work Environments® November 18, 2022 To Whom It May Concern: State Chemical Solutions, a division of State Industrial Products, manufactures a variety of specialty cleaning chemicals, degreasers, disinfectants, drain care, air care, coatings, and water treatment products including a full line of Green Seal and Ecologo Certified products. We are also the sole manufacturer and distributor of its products including STATE UVP-1000, an industrial strength repair patch. This product is represented and distributed through its own network of sales personnel and warehouse facilities. If you have any questions regarding this information, please contact me at the number below. Sincerely, "(7z- -;: i7 j1) Brian K. Wamser Corporate Accounts Coordinator State Industrial Products 440-544-5122 bwamser@stateindustrial.com I 5915 Landerbrook Drive•Mayfield Heights,Ohio 44124.440-565-5555•Fax:888-771-9670•www.statechemical.com State Chemical Solutions is a Division of State Industrial Products taw Chemical Solutions Care for Work Environments® November 18, 2022 To Whom It May Concern: State Chemical Solutions, a division of State Industrial Products, manufactures a variety of specialty cleaning chemicals, degreasers, disinfectants, drain care, air care, coatings, and water treatment products. Including a full line of Green Seal and Ecologo Certified products. We are also the sole manufacturer and distributor of its products including Pit RaiderTM, a biological lift station treatment, represented and distributed through its own network of sales personnel and warehouse facilities. Sincerely,_ tayivi Br'- K. Wamser Corporate Accounts Coordinator 5915 Landerbrook Drive•Mayfield Heights,Ohio 44124.440-565-5555•Fax:888-771-9670•www.statechemical.com State Chemical Solutions is a Division of State Industrial Products EGSW Environmental Group Southwest QUOTE Date EGSW LLC Nov 8, 2022 5804 Babcock Rd.#169 Expiry San Antonio,TX 78240 City of Port Arthur Feb 5, 2023 United States P.O. Box 1089 PORT ARTHUR TEXAS 77641 Quote Number QU-1750 Reference PO 22105025 Item Description Quantity Unit Price Tax Amount USD MS- Micro-Solve-55 Gal. Drum 1.00 3,025.00 Tax Exempt 3,025.00 Drum3000 MSS- Micro-Solve-55 Gal. Drum Shipping 1.00 275.00 Tax Exempt 275.00 DrumShippi ng275 Subtotal 3,300.00 TOTAL USD 3,300.00 Terms This quote will expire in 90 days. "No water, no life. No blue, no green."—Sylvia Earl • • Bio-Tech Industries, Inc. Mfg November 15, 2022 City of Port Arthur Attn: Marolean Blanchette 111 H.O. Mills Blvd. Port Arthur, Texas 77640 Dear Marolean, This letter is to certify that Troy Najar, representing EGSW, has the exclusive rights to sell and market both our product Micro-Solve® and Odor-Solve throughout the state of Texas. Should you have any questions, please feel free to contact me at (904) 272-6446. Sincerely, 5'~. 2mq Sandra J. McGarva CEO sp pc File Mr. Troy Najar FOR A GREENER TOMORROW P.O. Box 65276,Orange Park,Florida 32065-0005 Phone(904)272-6446 Fax(904)276-9662 E-mail BTIndFl@aol QUOTE PR 0 PRO CHEM,INC. Estimate# 44921 P.O.Box 1309 CHEM Alpharetta,GA 30009-1309 Date 11/8/2022 Expires 12/8/2022 Bill To Ship To City of Port Arthur City of Port Arthur-Water Utilities ATTN:ACCOUNTS PAYABLE 111 Henry 0 Mills Blvd P.O. Box 1089 Port Arthur TX 77640-2434 Port Arthur TX 77641-1089 United States United States Attn:City of Port Arthur-Water Utilities:Marolean Blanchette Salesperson PO# Shipping Method FOB Billing Terms Account# Bledsoe, Brittany DEST Net 30 713922 Item Number Description Quantity Units Price Extended Price Open Market 242055 Eco Lift 1 55 GL DRUM 2,502.78 2,502.78 It's been a pleasure working with you! Total $2,502.78 This quote valid for 10 days unless otherwise noted. Freight quotes are for standard shipping and are subject to change if special requests are made by the customer.No returns or cancellations on virus related products. To accept this quotation, sign here and return: PRO CHEM,INC. P.O.Box 1309 Alpharetta,GA 30009-1309 Phone 770-740-2800 Toll Free 800-241-8180 www.procheminc.com PRO CHEM Pro Chem, Inc. November 17, 2022 To: City of Port Arthur PO Box 1089 Port Arthur,TX 77641 Marolean Blanchette From: Pro Chem Corporate Office Re: Single Source Letter This letter is to confirm that Pro Chem, Inc located in Alpharetta, GA is the single source for the product listed below. Pro Chem Eco Lift For additional information, please call 770-740-2800. Thank you for your business, +vaa_1(1) Tici White Compliance Specialist 1475 Bluegrass Lakes Parkway Alpharetta, GA 30004 (800)241-8180 www.procheminc.com Share Corporation Sales Order 7821 N. Faulkner Road SHARE Milwaukee, WI 53224 Document no. Page CORP 1-800-776-7192 11/09/22 1 /1 Billing: 5102431 Shipping: CITY OF PORT ARTHUR UTILITY OPERATIONS CITY OF PORT ARTHUR UTILITY OPERATIONS ATTN ACCTS PAY ATTN MAROLEAN BLANCHETTE/UTILITY STORE Po Box 1089 111 Henry 0 Mills Blvd Port Arthur,Texas Port Arthur,Texas 77641-1089 US 77640-2434 US Customer Phone #: 409-983-8551 Sales Rep Cust Quote # Ship Via Terms Customer PO # Mickey Bruce 105148 R & L CARRIER NET 30 - C null Uesci iption Part Number Unit Price Amount 1.00 EA FLOATING LIFT STATION DEGREASER & 13230155 2,519.00 USD 2,519.00 ODOR CONTROL- 55 GA 1.00 EACH Freight-NonTaxable FREIGHT- 0.00 USD 0.00 NonTaxable Total USD 2,519.00 Special Instructions: November 17, 2022 To whom it may concern: This letter is to confirm that Share FLOATING LIFT STATION DEGREASER WITH ODOR CONTROL is manufactured and packaged by Share Corporation. All other Share-brand specialty maintenance chemical products are the exclusive products of Share Corporation and are only available through authorized Share Sales Agents. Our representatives call on and sell to industrial, institutional, municipal, and governmental accounts. Our product line includes over 500 proprietary, industrial-grade, specialty maintenance products, manufactured and sold by Share Corporation as Share brand products. We sell directly to our end-user clients and none of our products are sold through distributors, re-distributors or at retail. If I can be of any further assistance, please do not hesitate to email or call me at your convenience. Thank you for your interest in Share Corporation and our line of fine maintenance products. Sincerely, Dan Gould Director Business Development 773-972-0433 cell 800-776-7192 office Dan.gould@sharecorp.com Share Corporation P.O. Box 245013 7821 N. Faulkner Road Milwaukee, WI 53224-9513 Sharecorp.com r PIONEER RESEARCH CORPOR A TION 3110 NORTH 19th AVENUE, PHOENIX,AZ. 85015 PH(602)230-0012 FX(602)230-7444 P.O. BOX 56100, POSTAL STATION A.TORONTO,ONTARIO M5W4L1 www.pioneerresearchcorporation.corn PRICE QUOTE DATE: 10/31/2022 COMPANY: PORT ARTHUR VWVfP ATTENTION: DANNY THIBODEAUX ADDRESS: 6300 PROCTOR STREET CITY: PORT ARTHUR STATE: TX ZIP: 77642 PHONE: 409-543-7852 FAX: E-MAIL: danny.thibodeaux@portarthurtx.gov QTY: DESCRIPTION: UNIT$: TOTAL$: 110 GALS TENSOLV 99.95 10994.50 ::110 GALS ;FLEET MASTER '89.95 9894.50 20889.00 TERMS: NET 15, unless otherwise specified SHIP FOB: PRE-PAID &ADDED FROM: MIKE KELLY CONTACT#: 602-230-0012 EXT 355 FEDERAL I.D.# 86-0632264 - SAM# 3MJP9 - DUNS#/ GSA# 607345238 REV 12/30/20 PIONEER = RESEARCH CORPORATION 3110 NORTH 19th AVENUE, PHOENIX,AZ. 85015 PH(602)230-0012 FX(602)230-7444 www.pioneerresearchcorporation.com November 17, 2022 City of Port Arthur Attn: Brian Wallace Utilities Project Coordinator Water Administration Dear Brian, Please be advised that we are the sole manufacturer and distributor of the En Solv and Fleet master products. If we can be of further assistance to you, don't hesitate to call us at 602-230-0012 Yours truly, Mark Adams Customer Service REV 11/3/10