The URL can be used to link to this page

Home My WebLink AboutPR 22920: RENEW LIBRARY CONTRACT WITH SIRSIDYNIX THURMAN BILL BARTIE,MAYOR Energy RONALD BURTON INGRID HOLMES,MAYOR PRO TEM City of Cio' CITY MANAGER COUNCIL MEMBERS: ,, I� '' / SHERRI BELLARD,TRMC CAL JONES CITY SECRETARY THOMAS KINLAW III o r t r t It it r KENNETH MARKS Texas VAL TIZENO CHARLOTTE MOSES CITY ATTORNEY DONALD FRANK,SR. www.portarthurtx.gov INTEROFFICE MEMORANDUM Date: 11/28/2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Steven Williams, Library Directo RE: PR 22920 Renew Library Contract with SirsiDynix Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the four-year contract (third renewal) with SirsiDynix of Minneapolis, MN for the Integrated Library System (ILS) at the Port Arthur Public Library in the amount of$17,154.88. Funds are available in account 001-27- 071-5470-00-20-000. Background: Pursuant to Resolution No. 19-493, the City of Port Arthur entered into a one-year contract with SirsiDynix, with an option to renew for four (4) additional one-year terms. The library has been using the ILS from SirsiDynix for 11 years and continuing with this ILS will allow the library operations to continue without major disruptions. It is an ILS that the library staff is familiar with which contributes to better productivity and customer service. Finally, choosing another ILS provider will include costly migration fees. Budget Impact: Funds in the amount of$17,154.88 will be used from account 001-27-071-5470-00-20-000. Recommendation: It is recommended that City Council approve the City Manager to authorize the four-year contract(third renewal)with SirsiDynix of Minneapolis, MN and remain with our current ILS provider. "Remember,we are here to serve the Citizens of Port Arthur" 4615 9t Avenue X Port Arthur,Texas 77642 X 409.985.8838 P.R.No. 22920 11/28/2022 sw RESOLUTION NO. A RESOLUTION AUTHORIZING THE FOURTH YEAR (THIRD RENEWAL) OF THE CONTRACT WITH SIRSIDYNIX OF MINNEAPOLIS, MN FOR THE INTEGRATED LIBRARY SYSTEM (ILS) AT THE PORT ARTHUR PUBLIC LIBRARY IN THE AMOUNT OF $17,154.88. FUNDS ARE AVAILABLE IN LIBRARY ACCOUNT NO. 001- 27-071-5470-00-20-000. WHEREAS, there are many important information technology library services we receive but the most vital is our ILS, SirsiDynix; and, WHEREAS,the Library has been using the ILS from SirsiDynix for 11 years and continuing with this ILS will allow the Library operations to continue without major disruptions; and, WHEREAS,pursuant to Resolution No. 19-493,the City of Port Arthur entered into a one-year contract with SirsiDynix,with an option to renew for four(4) additional one-year terms; and WHEREAS, pursuant to Resolution No. 21-521, the City Council authorized the third year(second renewal); and, WHEREAS, SirsiDynix currently syncs with our online catalogue and other advanced management systems that connects users to our electronic resources without needing separate credentials for each individual vendor. WHEREAS,we have completely reconciled our inventory with SirsiDynix and, WHEREAS,our book vendors have customized our orders to match MARC records in SirsiDynix; and, WHEREAS,choosing another ILS provider will include costly migration fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Council authorizes the fourth year (third renewal) of the contract with SirsiDynix of Minneapolis, MN for the ILS at the Port Arthur Public Library for $17,154.88, in substantially the same form as attached as Exhibit"A". THAT, a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2022, at a Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie,Mayor ATTEST: Sherri Bellard,City Secretary APPROVED AS TO FORM: V'1 Tizeno, City Atto APPROVED FOR ADMINISTRATION: Ron Burton, City Manager S • ,i Hams,Director of Library APPROVED AS TO AVAILABILITY OF FUNDS: KCA-1 .---4 I-) cAr\------._ _...P Kandy Daniels, ce Director 1944.Lii, Clifton Williams,Purchasing Manager EXHIBIT "A" Si.rsiDynixa Renewal Quote: 40134320221118SMH Port Arthur Public Library Item Item Description serial Number �, Coverage Effective Dates EOL Date Price Number From To 10755 SirsiDynix Symphony SaaS Core 1 1/Feb/23 - 31/JaN24 11217 SirsiDynix Symphony SaaS SmartPORT,Unlimited Users 1 1/Feb/23 - 31/JaN24 10774 SirsiDynix Symphony SaaS Unicode Server Extension 1 1/Feb/23 - 31/JaN24 10777 SirsiDynix Symphony SaaS Universal SIP2 1 1/Feb/23 - 31/JaN24 13643 BLUEcloud Analytics Platform Essentials,Annual Subscription 1 1/Feb/23 - 31/Jan/24 13648 BLUEcloud Analytics Platform Additional Creator Account,Annual Subscriptior 1 1/Feb/23 - 31/JaN24 12855 SirsiDynix Enterprise,SaaS Annual Subscription 1 1/Feb/23 - 31/Jan/24 12320 Web Services,Basic for SirsiDynix Enterprise 1 1/Feb/23 - 31/Jan/24 13040 SirsiDynix eResource Central Gateway Services,Annual Subscription 1 1/Feb/23 - 31/JaN24 13132 SirsiDynix eRC Connector for OverDrive,Annual Subscription 1 1/Feb/23 - 31/JaN24 10382 Syndetics Enriched Content Basic Public Subscription(Per 1000 Circ) 100 1/Feb/23 - 31/Jan/24 13308 Consulting-SureSailing Annual Subscription,Bi-Monthly,Distance,up to Six t 1 1/Feb/23 - 31/JaN24 12440 Platinum Services Package,Annual Subscription 1 1/Feb/23 - 31/JaN24 All prices are in U.S.Dollars and are exclusive of taxes unless otherwise noted. Total 17,154.88 Due to changes in sales tax laws,we are requesting updated tax exemption certificates from all customers.Tax may be added to your invoice even though you are exempt if we do not receive the exemption Signature authorizes SirsiDynix to raise an invoice in accordance with this quote. Signature Date Any questions regarding this quote can be directed to: Solaine Hemandez Please Print Name and Title Solaine.Hemandez@sirsidynix.com