HomeMy WebLinkAboutPR 22891: PURCHASE OF TWO COMPACT EXCAVATORS FOR WASTEWATER CONVEYANCE rt rlltrr
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INTEROFFICE MEMORANDUM
Date: November 30, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22891 —Purchase of Two Compact Excavators for Wastewater Conveyance
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
two (2) John Deere 35G compact excavators for $107,800.00 from Doggett Heavy Machinery
Services of Beaumont, Texas through the BuyBoard Purchasing No. 597-19 for a total amount
of $107,800.00 from Account No. 625-40-000-8522-00-00-000, Equipment. The compact
excavators to be purchased will be utilized by the Utilities Department's Wastewater
Conveyance Division to rehabilitate old and deteriorated sewer lines City-wide. Unit Nos. 1956
and 1958, both model year 2013 compact excavators, have reached the end of their useful life
and need to be replaced as agreed with the Garage and per the Capital Equipment Schedule in
the 2022-2023 Budget.
Background:
The compact excavators to be purchased will be utilized by the Utilities Department's
Wastewater Conveyance Division to rehabilitate old and deteriorated sewer lines City-wide.
Unit Nos. 1956 and 1958, both model year 2013 compact excavators, have reached the end of
their useful life and need to be replaced per the Capital Equipment Schedule in the 2022-2023
Budget.
Budget Impact:
The compact excavators to be purchased have a BuyBoard Purchasing No. 597-19 quote of
$107,800.00 from Doggett Heavy Machinery Services of Beaumont,Texas,and will be paid out
of Account No. 625-40-000-8522-00-00-000, Equipment.
Recommendation:
It is recommended that City Council approve the purchase of the compact excavators, as
discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 22891
11/30/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE TWO (2) JOHN DEERE 35G COMPACT
EXCAVATORS FROM DOGGETT HEAVY MACHINERY
SERVICES OF BEAUMONT, TEXAS THROUGH THE
BUYBOARD PURCHASING CONTRACT NO. 597-19 FOR
AN AMOUNT OF $107,800.00 FROM ACCOUNT NO. 625-40-
000-8522-00-00-000,EQUIPMENT.
WHEREAS, Wastewater Conveyance Unit Nos. 1956 and 1958, both model year 2013, have
reached the end of their useful life and need to be replaced as agreed with the Garage and per the Capital
Equipment Schedule in the 2022-2023 Budget; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its
governing body, to participate in cooperative purchasing programs, such as BuyBoard Cooperative
Purchasing Program("BuyBoard"),as an alternative to formal bid process; and,
WHEREAS,pursuant to Resolution No. 02-341,the City of Port Arthur entered into an interlocal
agreement for cooperative purchasing with BuyBoard; and,
WHEREAS,the Water Utilities Department has solicited a BuyBoard quote to purchase two (2)
John Deere 35G compact excavators, as delineated in our Purchasing Policy; and,
WHEREAS,the quote from BuyBoard Contract No. 597-19, through Doggett Heavy Machinery
Services of Beaumont, Texas attached as Exhibit "A", meets our specifications and is for the amount of
$107,800.00.
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No. 22891
11/30/22 bw
Page 2 of 3
THAT,the City Council hereby authorizes the City Manager to purchase two(2)John Deere 35G
compact excavators from Doggett Heavy Machinery Services of Beaumont, Texas through BuyBoard in
the total amount of$107,800.00; and,
THAT, funding for this equipment is provided for in Account No. 625-40-000-8522-00-00-000,
Equipment; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of , 2022 at
a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
,
Councilmembers:
NOES: .
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 22891
11/30/22 bw
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
&'j
lktValecia Tileno Ronald Burton
City Attorney City Manager
APPROVED AS TO THE AVAILABILITY APPROVED FOR ADM NISTRATION:
OF FUNDS:
NbTh CA__a)
Kandy Daniel alvin Matthews,P.E.
Interim Finance Director Water Utilities Director
/4_tel,„
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
(Quote)
SALES QUOTATION ]O G G ETT
Salesperson:John Grass 4355 West Cardinal Drive
Cell: 4094993275 Beaumont,TX 77705
E-mail: john.grass@doggett.com Main Line:(409)842-1754
Fax Line:(713)674-0305
Customer: City of Port Arthur Make: John Deere
Contact: Darrell Harmon Model: 35G
Phone: (409)548-5585 Stock#: 00000
PO# Serial#: 00000
Date: 11/29/2022 Expires: 12/29/22
Year: 23 35G exc Hours: 2
Quantity Code Description Retail Price
2 0050FF 35G COMPACT EXC $107,800.00
3125 300MM RUBBER TRACK
4145 SUSPENSION SEAT/VINYL
7120 5'811.72M)LONG ARM/LNG LEAD
8150 CANOPY
18"bucket
BuyBoard#597-19
$
Rental Credit Applied $
0 hour Preventative Maintenance Contract $0.00
TRADE#1 Machine Sale Pricef $107,800.00
YEAR: MAKE:MODEL: DESCRIPTION:SERIAL: HOURS: Rental Interest $0.00
TRADE#2 Down Payment $0.00
YEAR:MAKE:MODEL:DESCRIPTION: SERIAL:HOURS: TRADE IN +PAYOFF(if applicable) $0.00
WARRANTY TYPE MONTHS HOURS DOC FEES(Non-JD Lender) $0.00
FULL 48 4000 SUB TOTAL $107,800.00
Preventive Maintenance DOCUMENT FEES(JDF ONLY) $0.00
PM MONTHS HOURS II TOTAL WithoutTaxl $107,800.00
0 Applicable Tax/Insurance I $0.00
Total! $107,800.00
Financin• O.Lions:
Retail Note HPY Lease HPY Lease
Annual Retail Rate Term Monthly Note Monthly Lease Pmt Residual Monthly Lease Pmt Residual
12
24
36
48
60
72