The URL can be used to link to this page

Home My WebLink AboutPR 22859: PURCHASE OF ONE (1) TRAILER rt rlttu ^ www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 6, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 22859—Purchase of One (1) Trailer Introduction: The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase one(1)trailer from Holt Truck Centers of Houston,Texas through BuyBoard Contract No. 599- 19 in the amount of $41,489.06 from Account No. 625-40-000-8522-00-00-000, Equipment. The one (1) tandem trailer to be purchased will replace Unit No. 1449, which is approximately 25 years old. It is scheduled to be replaced per the Capital Equipment Schedule in the 2022-2023 Budget. The equipment to be purchased will be utilized by the Utilities Department in the daily operations. Background: The one (1) tandem trailer to be purchased will replace Unit No. 1449, which is approximately 25 years old. It is scheduled to be replaced per the Capital Equipment Schedule in the 2022-2023 Budget. The equipment to be purchased will be utilized by the Utilities Department in the daily operations. Budget Impact: Funding is available in the amount of$41,489.06 from Account No. 625-40-000-8522-00-00- 000, Equipment. Recommendation: It is recommended that City Council approve PR No. 22859, authorizing the City Manager to purchase one (1)trailer, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 22859 12/6/22 bw Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A TRAILER FOR THE WATER UTILITIES DEPARTMENT FROM HOLT TEXAS, LTD DBA TRUCK CENTERS OF HOUSTON, TEXAS THROUGH BUYBOARD CONTRACT NO. 599-19 IN THE TOTAL NOT TO EXCEED AMOUNT OF $41,489.06. FUNDS ARE AVAILABLE IN ACCOUNT NO. 625-40-000-8522-00-00-000,EQUIPMENT. WHEREAS, the Water Utilities Department routinely uses various equipment that requires trailering to get to the worksite for maintenance of the Water Distribution and Wastewater Conveyance systems throughout the City; and, WHEREAS, Unit No. 1449 is over 25 years old and needs to be replaced as part of the capital equipment schedule in the FY 2022-2023 budget; and, WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs, such as Texas BuyBoard, as an alternative to the formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program("BuyBoard"); and, WHEREAS, the Water Utilities Department has solicited quotes for one (1) trailer, as delineated in our Purchasing Policy; and, WHEREAS,the quote from Holt Texas,LTD, dba Holt Truck Centers of Houston, Texas in the amount of$41,489.06 through BuyBoard Contract No. 599-19 provided the lowest and best bid meeting the specifications (Exhibit"A"). NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby authorizes the City Manager to purchase one (1) trailer from Holt Truck Centers of Houston, Texas, in the total not to exceed amount of $41,489.06 through BuyBoard Contract No. 599-19; and, PR No. 22859 12/6/22 bw Page 2 of 2 THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: fay Sherri Bellard alecia Tiz o City Secretary City Attorney APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ronald Burton Kandy Dani City Manager Interim Finance Director elA Calvin Matthews, P.E. Clifto Williams, CPPB Water Utilities Director Purchasing Manager EXHIBIT "A" ,�� SALES AGREEMENT l HOLT TRUCK CENTERS Customer Number: 0 Date: 12/6/2022 Customer Name: City Of Port Aurthur Quote Valid Until: 1/5/2023 Buy Board#599-19 Description: Additional Vehicle and Accessories Description: Price includes standard warranty Price Excludes Additional Taxes/Fees Registration Type will effect Sales Tax Color Black Payment/Lienholder Notes: Check Physical Location: TRADE-IN NOTES Year: DISCLAIMER: HOLT IS NOT A MANUFACTURER OF THE EQUIPMENT ALTHOUGH HOLT MAY ADMINISTER WARRANTIES ISSUED BY THE MANUFACTURER,CUSTOMER ACKNOWLEDGES AND AGREES THAT(I.)ANY EXPRESS WARRANTIES BY THE MANUFACTURER FOR THE EQUIPMENT ARE NOT THE RESPONSIBILITY OF HOLT AND(2)THE MANUFACTURER'S WARRANTY CONTAINS UMITATIONS AND CUSTOMER MAY INCUR CERTAIN REPAIR,TRANSPORTATION OR OTHER CHARGES BY HOLT WHICH ARE NOT COVERED BY THE MANUFACTURERS WARRANTY HOLT,BY VIRTUE OF HAVING SOLD THE EQUIPMENT UNDER THIS AGREEMENT,HAS NOT MADE AND DOES NOT MAKE ANY REPRESENTATION OR WARRANTY,EXPRESS OR IMPUED,AS TO THE CONDITION,COMPLIANCE WITH SPECIFICATIONS OR REGULATIONS,QUALITY,DURABILITY,SUITABILITY,MERCHANTABIUTY,FITNESS,FOR USE OR FITNESS FOR A PARTICULAR PURPOSE,OR ANY OTHER WARRANTY WHATSOEVER,EXPRESSED OR IMPLIED,WITH RESPECT TO THE EQUIPMENT.HOLY IS NOT LIABLE FOR ANY DAMAGES(WHETHER ORDINARY,SPECIAL OR PUNITIVE)ARISING FROM ANY FAILURE OF THE EQUIPMENT TO OPERATE OR THE FAULTY OPERATION OF THE EQUIPMENT,OR THE INSTALLATION,OPERATION,REPAIR OR USE OF THE EQUIPMENT. ADDITIONAL TERMS AND CONDITIONS SET FORTH ON THE REVERSE SIDE HEREOF OR ATTACHED HERETO(AS APPUCABLE)CONSTITUTE AN IMPORTANT PART OF THIS AGREEMENT AND ARE INCORPORATED HEREIN VERBATIM FOR ALL PURPOSES.PLEASE REVIEW SUCH OTHER TERMS AND CONDITIONS BEFORE SIGNING THIS AGREEMENT. THESE TERMS AND CONDITIONS SUPERCEDE ALL OTHER TERMS AND CONDITIONS PRESENTED BY OR TO CUSTOMER UNLESS PROVIDED IN A DOCUMENT SIGNED BY AN AUTHORIZED REPRESENTATIVE OF BOTH PARTIES AND CONTAINING REFERENCE TO THIS SALES AGREEMENT. SELLER: BUYER: Signature Signature Printed Name: Printed Name: Coby Sweeny Title: Title: 12/6/2022 11:07 Date: Date: Thank you for the opportunity to earn your business. We look forward to working with you on your business needs. Printed On:12/6/2022 at 11 08 AM Holt Texas,LTD.dba HOLT TRUCK CENTER 2 �� SALES AGREEMENT lMOLT TRUCK CENTERS Customer Number: 0 Date: 12/6/2022 Customer Name: City Of Port Aurthur Quote Valid Until: 1/5/2023 Buy Board#599-19 Description: Address: 444 4TH Street Sales Representative Coby Sweeny(713)805-0153 City,State,Zip: Port Arthur Texas Registration Class: Contact Name: Clifton Williams NONE-Buyer will register unit Contact Phone#: 409-983-8162 Requested G.V.W.R. Contact E-mail: clifton.williams@portarthurtx.gov 60,100 Stock/ID Number HTL002294 Make Interstate VIN 11KDLA502NM019319 Model DLA 50 To be delivered on or about IN STOCK Year 2022 Freight on Board(F.O.B.) HoitTruckcenters-IrvingTX Per Unit Total Per Unit Price $42, 122.54 $42, 122.54 Additional Vehicle and Accessories Description: See Notes Below See Notes Below DLV-DELIVERY CHARGE $1,500.00 $1,500.00 Buy Board Discount 5% -$2, 133.48 -$2, 133.48 $0.00 $0.00 BODY- $0.00 $0.00 NET Sales Price: $41, 489.06 $41,489.06 TRADE IN VALUE $0.00 $0.00 Total Net Sales without Tax $41,489.06 $41, 489.06 BALANCE OWED ON TRADE-IN $0.00 $0.00 DOWN PAYMENT $0.00 $0.00 FET-FEDERAL EXCISE TAX $0.00 $0.00 FET-FEDERAL EXCISE TAX-BODY $0.00 $0.00 LSC-STATE MOTOR VEHICLE SALES TAX $0.00 $0.00 PST-1%TERP TAX(1997&NEWER) $0.00 $0.00 TTL-TITLE&REGISTRATION $0.00 $0.00 VIT-VEHICLE INVENTORY TAX $0.00 $0.00 ESC-Extended Service Coverage $0.00 $0.00 ESC Type-NONE Out of State Vehicle Fee $0.00 $0.00 `Sales Price: $41,489.06 Quantity: 1 Total Sales Price: $ 41 , 489 . 06 Printed On:12/6/2022 at 11:08 AM Holt Texas,LTD.dba HOLT TRUCK CENTER 1