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Home My WebLink AboutPR 22934: CONTRACT WITH PREFERRED FACILITIES GROUP - USA DISC GOLF COURSE 2) www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 30, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. 22934—Contract with Preferred Facilities Group—USA for the construction of a Disc Golf Course at 700 West T.B. Ellison Pkwy. Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22934 authorizing the City Manager to execute a contract with Preferred Facilities Group —USA of Beaumont,Texas for the construction of a Disc Golf Course at 700 West T.B. Ellison Pkwy in the projected budgetary amount of$110,000.00. Background: Formally known as" Berry's Treasure Disc Golf Course",the 18-hole disc golf course on Pleasure Island was the home of the 1994 and 1995 Professional Disc Golf Association's World Disc Golf Championships. Nearly twenty-five years and several hurricanes later,the disc golf course needs a makeover to bring back the competitiveness and excitement that made the PDGA decide to hold the World Championships here. The existing Disc Golf Course will be demolished and a newly designed course and pavilion will be constructed in the park. This renovation will aid in the revitalization of Pleasure Island. Budget Impact: Funding in the projected budgetary amount of$110,000.00 is available for this purpose in Account Number 307-60-000-8525-00-10-000 Project Number PI0002. Recommendation: It is recommended that the City Council approve P.R.No.22934 authorizing the City Manager to execute a contract with Preferred Facilities Group — USA, of Beaumont, Texas for the construction of a Disc Golf Course in the projected budgetary amount of$110,000.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. No. 22934 11/30/2022 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PREFERRED FACILITIES GROUP — USA OF BEAUMONT, TEXAS FOR THE CONSTRUCTION OF A DISC GOLF COURSE, THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT NO. 581-19, IN THE TOTAL AMOUNT NOT TO EXCEED $110,000.00; FUNDING AVAILABLE IN ACCOUNT NUMBER 307-60-000-8525-00-10-000 PROJECT NUMBER. PI0002 WHEREAS, the 18-hole Disc Golf Course on Pleasure Island is over 30 years old and has had numerous maintenance issues; and, WHEREAS, the Pleasure Island Department has performed various repairs on the playground, but it is expensive to maintain; and, WHEREAS, an assessment was done on May 10, 2021, to determine the condition of the playground; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard, as an alternative to the formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative Purchasing Program; and, WHEREAS, Preferred Facilities Group — USA of Beaumont, Texas through BuyBoard Cooperative Purchasing Program Contract Number 581-19, submitted a quote for the construction of a disc golf course in the amount of$110,000.00 attached hereto as Exhibit "A"; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P. R.No. 22934 11/30/2022 gd Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorized the City Manager to Execute a contract with Preferred Facilities Group — USA of Beaumont, Texas, for the construction of a disc golf course at 700 West T.B. Ellison Pkwy through Buyboard Contract Number 581-19, in the total amount not to exceed $110,000.00, with funding made available in Account Number 307-60-000-8525-00-10-000 Project Number PI0002. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: • NOES: Thurman"Bill"Bartie Mayor ATTEST: Sherri Bellard City Secretary I P. R.No. 22934 11/30/2022 gd APPROVED AS TO FORM: V - b q al Tizeno, sq. City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton City ger Georg Day' Directo of Pleasure Island APPROVED AS TO AVAILABILITY OF FUNDS: ' <Cl --.'"- c\c` r''' 0.__)c..)---,--- _____0 Kandy Daniel Interim Director of Finance Nen � L 9` Clifton illiams, CPPB Purchasing Manager P. R. No. 22934 11/30/2022 gd Exhibit "A" 0,•► PREFERRED 0000% FACILITIES GROUP - USA November 30,2022 Mailing Address: PO Box 20658 George Davis Beaumont,TX 77720-0658 Director of Pleasure Island City of Port Arthur O (409)842- Pleasure Island,520 Pleasure Pier Blvd. a (409)842-22742274 ® pfg@pfg-usa.com Port Arthur,TX 77640 pfg-usa.com Project: "Pleasure Island DG Course Renovations" Job Order Contracting Subject: "Revised Proposal" Co-Op Purchasing Agreements Dear Mr. Davis: We are pleased to submit our Rough Order of Magnitude proposal utilizing our 581-19 Buy Board Indefinite Delivery,Indefinite Texas Contract based on local CCI and coefficient of.89. Quantity-IDIQ Proposal Recap: Multiple Award Construction Contracts-MACC • Demolish existing pavilion roof and reinstall new 26ga metal roof(Roman blue) • Demolish existing rotted boards, connection pieces, straps and replace with marine Task Order Contracts treated lumber to meet Windstorm and Engineers requirements TOC • Pressure wash all lumber to remove graffiti and paint with SW Woodscapes exterior stain • Add new blocks and supports under pavilion decking, add bottom step at stairs, add skirting,and refinish decking surface with deck sealer Construction Management— . Transplant/Furnish and Plant approx.(20)trees into various parts of the course.Species Agent or At-Risk to be Live Oak,Cedar, Bald Cypress, Palms,and Bamboo • Grade areas around holes 7,8 and 10 to provide positive drainage away from baskets Design Build and tee pads • Furnish and install select fill,sand, and gravel to elevate areas where water is collecting to make holes 7,8, and 10 playable Government • Install gravel walkway between 7 and 8 • Furnish and install(5)new 6'thermoplastic benches at various holes on the course Commercial • Furnish and install(2)elevated tee pads on hole 1 and 6 with retainer walls • Furnish and install(3) retaining walls around baskets 4,13 and 16 • Install marine pilings in various locations to create course obstacles and Out of Bounds Education markers • Furnish and install new bronze dedication plaque and new course sign in rock scaping Industrial area • Furnish and install new course directory, 18-hole signs, and course direction signage Infrastructure where deemed necessary Total Price $110,000.00 Communications Unforeseen items beyond specified scope listed above,overtime,and liquidated damages. We anticipate Sixty(60)days to complete work above upon material arrival. Corporate/Retail This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast ,,P PREFERRED ••••••%, FACILITIES GROUP - USA Mailing Address: Respectfully submitted, Po Box 20658 Preferred Facilities Group-USA Beaumont,TX 77720-0658 o (409)842-8181 (409)842-2274 A pfg@pfg-usa.com 40, pfg-usa.com Matt Ueding Project Manager Job Order Contracting Co-Op Purchasing Agreements Indefinite Delivery,Indefinite Quantity-IDIQ Multiple Award Construction Contracts-MACC Task Order Contracts TOC Construction Management— Agent or At-Risk Design Build Government Commercial Education Industrial Infrastructure Communications Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast