Loading...
HomeMy WebLinkAboutPR 22942: RENTAL FEESFOR A LANDFILL COMPACTOR FROM ALJON, TMLIRP City of rthur Texas INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: December 9, 2022 To: Ronald Burton, City Manager From: Trameka A. Williams, Director of Human Resources RE: A Resolution Authorizing the City,Manager to Execute Settlement of Rental Fees for a Fire Damaged Compactor in the Amount of$14,000.00 Made Against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) as a Result of Property Damage to Landfill Compactor Unit#1636 Nature of the request: On September 4, 2021, Landfill Compactor #1636 (2007 Caterpillar Compactor) was damaged when the unit caught on fire. The unit was on standby to have the radiator and AC condenser cleaned but would not start after the cleaning. The master switch was cut off; however,the machine began to smoke, and a massive fire incurred. Staff Analysis, Considerations: As a result of the damages to Landfill Compactor Unit #1636, a rental compactor was needed to proceed with projects in the department. The equipment was rented from ALJON monthly. The monthly rental fees were paid through Texas Municipal League Intergovernmental Risk Pool (TMLIRP). TMLIRP has issued the final payment for the monthly rental fees for the compactor in the amount of$14,000.00. The claim will be closed as this is the final payment of the rental, which concluded in September. Recommendation: I recommend approval of Proposed Resolution No. 22942 authorizing the City Manager to execute settlement of rental fees for a compactor damaged by a fire. Budget Considerations: The funds will be deposited in the Insurance Proceeds Account #001-00-000-4744-00-00-000, HINGF. P.R. No. 22942 12/09/22 TAW RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE SETTLEMENT OF RENTAL FEES FOR A LANDFILL COMPACTOR FROM ALJON IN THE AMOUNT OF $14,000.00 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL AS A RESULT OF PROPERTY DAMAGE TO LANDFILL COMPACTOR UNIT #1636 WHEREAS, on October 4, 2021 , Landfill Compactor Unit #1636 (2007 Cat Compactor) was damaged when the unit caught on fire; and, WHEREAS, the damages were significant and a rental was needed to proceed with projects in the department. The equipment was rented from ALJON, monthly. The monthly rental fees are to be paid through Texas Municipal League Intergovernmental Risk Pool (TMLIRP) through September 2022; and, WHEREAS, as a result of the damage, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TMLIRP); and, WHEREAS, Texas Municipal League Intergovernmental Risk Pool (TMLIRP) has issued the final payment for the monthly of rental for the compactor in the amount of $14,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute settlement in the amount of $14,000.00 for the rental expenses for the damaged compactor in substantially the same form as delineated in Exhibit "A". Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2022, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager EXHIBIT "A " A Lr,e. El N C&C Manufacturing Invoice 15075 Al Jon Ave. lam by C&C MFG- Ottumwa, IA 52501 Date Invoice# 641-682-4506 8/30/2022 23483 5t DVS pp Bill To Ship To CITY OF PORT ARTHUR LANDFILL CITY OF PORT ARTHUR LANDFILL 444 4th Street 444 4th Street Port Arthur,TX 7764I Pert Arthur,TX 77641 P.O.Number Terms Ship Via Job I/ Customer E-mail • 22200610 ON RECEIPT 8i30/2022 stephanic.nuuds!d•porturthurt.e.gov Quantity Description Price Each Amount USED ADV600 LANDFILL COMPACTOR SIN 30003 10,500 00 10,500.00T Tax Exempt 0.00% 0.00 I 111111111 M 1111 II I Inv#23483 $10500.00 C 6 C MANUFACTURING,I L C 0813 0/2 0 2 2 # Pages 1 FP1 DOC9555183 PO#22200610 46.4,„ PLEASE SEE OUR NEW REMITTANCE ADDRESS BELOW REMITTANCE ADDRESS: Total s10.5uu uu C & C MIANI`1:AC"f1 RING, L1.C' Payments/Credits su.00 1'O BOX 779177 C'HIIC'AGO, IL 60677-9177 Balance Due siu,5ou.u0 ALA" ON C&C Manufacturing Invoice 15075 Al Jon Ave. Jey c•c atFc_ Ottumwa,IA 52501 Date Invoice# 641-682-4506 9/23/2022 23760 Bill To Ship To CITY OF PORT ARTHUR LANDFILL CITY OF PORT ARTHUR LANDFILL 444 4th Street 444 4th Street Pon Arthur,TX 77641 Port Arthur,TX 77641 P.O.Number Terms Ship Via Job# Customer E-mail 22200610 ON RECEIPT 9/23/2022 stephanic.woods©portarthurtz.gov Quantity Description Price Each Amount USED ADV600 LANDFILL COMPACTOR S/N 30003 3,500.00 3.500.00T FINAL INVOICE IS PRORATED FOR OCTOBER RENT OCTOBER 1ST•OCTOBER 10TH NO RETURN FREIGHT ADDED TO THE INVOICE AS A NEW MACHINE WAS ORDERED iTaz Ez t - --- - 0.00% 0.00 i - I S►:? 2 7 c'•c2 PLEASE SEE OUR NEW REMITTANCE ADDRESS BELOW REMITTANCE ADDRESS: Total $3,500.00 C& C MANUFACTURING,LLC Payments/Credits so.00 PO BOX 779177 CHICAGO, IL 60677-9177 Balance Due S3,500.00 TML INTERGOVERNMENTAL RISK POOL WORKERS'COMPENSATION • PROPERTY • LIABILITY December 14, 2022 Port Arthur Attn: Trameka Williams, HR Director 444 4th St. Port Arthur, TX 77640 RE: TMLIRP Fund Member: Port Arthur Date of Loss: October 04, 2021 TMLIRP Claim No: PR0000000153794 Rental for fire damaged compactor at landfill Dear Trameka: This is to advise that the Risk Pool paid/sent a check for $14,000 on November 28, 2022 to finalize the Rental costs owed on this claim. The file is now closed. Sincerely, KtitL, Lisa Kutch Senior Claims Specialist Texas Municipal League Intergovernmental Risk Pool (800) 537-6655, ext. 2412 Encls: TMLIRP Check TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL P.O. Box 149194 • Austin,Texas 78714-9194 • www.tmlirp.org Date Submitted to TMLIRP:08/22/2022 11:16 AM