HomeMy WebLinkAboutPR 22887: RENEWAL OF SODIUM BISULFITE CONTRACT a nr
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INTEROFFICE MEMORANDUM
Date: December 20, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22887—Renewal of Sodium Bisulfite Contract
Introduction:
The intent of this Agenda Item is to seek City Council approval the City Manager to renew the
contract for Sodium Bisulfite with Ineos Calabrian from Port Neches, Texas with an annual
projected budgetary impact of$210,000.00 from Water Utilities Account No. 410-10-225-5217-
00-00-000, Treatment Chemicals. Estimated annual usage is twenty (20) 1,500 gallon bulk loads,
and twenty(20) 3,000 gallon bulk loads; chemical will be delivered as needed.
Background:
Liquid Sodium Bisulfite is used to de-chlorinate our WWTP effluent. The EPA has determined that
liquid chlorine, used as a disinfectant in our treatment process, is hazardous to certain aquatic life
at the 0.11 mg/I concentration level. WWTP's of the size of City of Port Arthur's must therefore
remove free chlorine from their effluent as a preventative measure. Estimated annual usage is
twenty (20) 1,500 gallon bulk loads, and twenty (20) 3,000 gallon bulk loads. The term of the
initial contract is 6 months and the Water Utilities Department wishes to renew for another six
months. The vendor has agreed to keep the prices stable as shown in Exhibit"A" of the resolution.
Five (5) vendors submitted bids, which were received on May 4, 2022. Ineos Calabrian from Port
Neches, Texas was awarded the contract with Resolution Number 22-281. This is the first renewal
of the contract from February 3, 2023 to August 2,2023.
Budget Impact:
This chemical is budgeted in the current operating budget. This chemical will be charged to the
Water Utilities Account No. 410-10-225-5217-00-00-000, Treatment Chemicals.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 22887, renewing the contract
for Sodium Bisulfite for six months as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 22887
12/20/22 tow
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO
RENEW THE CONTRACT WITH INEOS CALABRIAN
OF PORT NECHES, TEXAS FOR THE PURCHASE OF
LIQUID SODIUM BISULFITE FOR AN ADDITIONAL
SIX-MONTH PERIOD, WITH A PROJECTED
BUDGETARY IMPACT AMOUNT OF$210,000.00.FUNDS
ARE AVAILABLE IN UTILITIES ACCOUNT NO. 410-40-
225-5217-00-00-000, TREATMENT CHEMICALS.
WHEREAS, the Utilities Department uses Liquid Sodium Bisulfite to de-chlorinate the
effluent water from the City's Wastewater Treatment Plants; and,
WHEREAS, pursuant to Resolution No. 22-281, the City entered into a contract for the
purchase of said chemicals with Ineos Calabrian of Port Neches for a six-month period with an
option to renew for an additional six-month period with a projected budgetary impact of
$210,000.00; and,
WHEREAS, the Water Utilities Department is satisfied with the current unit base price
for the chemicals and requests that the contract with Ineos Calabrian be renewed for an additional
six months as delineated in the original contract.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized and directed to execute, on behalf of the
City of Port Arthur,a six-month contract(final renewal)between the City of Port Arthur and Ineos
Calabrian of Port Neches, Texas with a projected budgetary impact amount of $210,000.00, in
substantially the same form, attached hereto as Exhibit"B"; and,
THAT, the City can terminate this contract at its convenience with ten (10) days written
notice; and,
PR 22887
12/20/22 bw
Page 2 of 3
THAT, funding for these chemicals is provided for in the Water Utilities Account
Number 410-40-225-5217-00-00-000,Treatment Chemicals; and.
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of , 2023
at a Regular Meeting of the City Council of the City of Port Arthur,Texas, by the following vote:
Ayes: Mayor
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City ana er
i
Calvin Matthe , .E.
Water Utilities Director
APPROVED AS TO FORM:
alecia Tiz o g-TL- bady
City Attorney
PR 22887
12/20/22 bw
Page 3 of 3
APPROVED AS TO AVAILABILITY OF
FUNDS:
Kandy Daniel Clift illiams, CPPB
Interim Finance Director Purchasing Manager
Exhibit "A"
(Letter)
INEC)S
Calabrian
December 13, 2022
City of Port Arthur
Attn: Clifton Williams, Purchasing Manager
CC: Danny Thibodeaux—Main WWTP Superintendent
444 4th Street
Port Arthur, TX 77641
RE: Sodium Bisulfite 40%Contract 22-281
Dear Clifton:
INEOS Calabrian is pleased to announce that we can maintain the current pricing agreement in
place for the Sodium Bisulfite 40%Solution Contract 22-281. Pricing as follows can be rolled for
another contract term at your discretion. We can hold this pricing firm for another year if need
be.
• $2.07 per gallon for< 3,000 gallon deliveries
• $2.61 per gallon for> 3,000 gallon deliveries
Additionally, Purchase Orders and approvals have been issued for the Telemetry Installation on
the three Sodium Bisulfite 40%Solution tanks that you have requested telemetry monitoring
for at your Wastewater Treatment Plant(s) and should be concluded by the end of December
and or early January 2023.
We appreciate your business and let us know if you have any questions.
Regan
Derek E. C ners—Account Manager
INEOS Calabrian
M: 832-992-3457
Derek.Chinners@lneos.com
1521 Greer Oak Place,Suite 200•Kingwood,Texas 77339
Phone:281.348.2303•Fax:281.348.2310
www.ineosCalabriar.coin
Exhibit "B"
(Contract)
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2023,
by and between an individual, firm partnership or corporation, Ineos Calabrian of
Port Neches, Texas, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter
called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for six (6) months, beginning February
3, 2023 and ending August 2, 2023. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being available in any
budget cycle with ten (10) days written notice.
2. The Vendor will provide Liquid Sodium Bisulfite, as delineated and
submitted in their bid on May 4, 2022.
3. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications, described as:
Liquid Sodium Bisulfite
4. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, for a bid price of $2.67/gal. for 1,500 gallon loads,
and $2.07/qal for 3,000 gallon loads as shown in the Bid schedule.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications*
C. Notice to Proceed*
D. Bid*
*These items were attached to the original letting contract. This agreement is
only included in the renewal.
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2023.
WITNESS: VENDOR:
INEOS CALABRIAN
By:
(print name and title)
SIGNED AND AGREED to on the day of , 2023.
WITNESS: OWNER:
CITY OF PORT ARTHUR
By:
Sherri Bellard Ronald Burton
City Secretary City Manager