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HomeMy WebLinkAboutPR 22950: TWO CHANGE ORDERS IN THE CONTRACT WITH L&L GENCERAL CONTRACTORS OF BEAUMONT, TEXAS IN THE AMOUNT NOT TO EXCEED $5,106.00 City of Port Arthur Transit Department Memorandum To: Ron Burton,City Manager From: Ivan Mitchell,Transit Director A,k, Date: December 21,2022 Re: P.R. 22950—Authorizing two change orders in the contract with L&L General Contractors of Beaumont,Texas in the amount not to exceed$5,106.00 Nature of Request: Execute the two change orders in the contract with L & L General Contractors of Beaumont, Texas to repair PAT's canopy located at 325 Dallas Avenue, Port Arthur, Texas in the amount not to exceed$5,106.00 for a new contract amount not to exceed$40,101.00. Background: L & L General Contractor's issued two change orders to fit the scope changes recommended by Soutex and PAT in an amount totaling$5,106.00. Recommendation: It is recommended that the City Council approve P.R. 22950. This Resolution would authorize the City Manager to execute the two change orders in the contract with L & L General Contractors of Beaumont, Texas to repair PAT's canopy located at 325 Dallas Avenue, Port Arthur, Texas in the amount not to exceed$5,106.00 for a new contract amount not to exceed $40,101.00. Budgetary/Fiscal Effect: Funds available in account 401-70-530-8512-00-60-000 PROJECT TR1553. P.R. No. 22950 12/21/2022 IM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NOS. 1 AND 2 TO THE CONTRACT WITH L & L GENERAL CONTRACTORS OF BEAUMONT, TEXAS FOR THE REPAIR OF PORT ARTHUR TRANSIT'S CANOPY LOCATED AT 325 DALLAS AVENUE, INCREASING THE CONTRACT AMOUNT BY $5,106.00 TO A NEW TOTAL CONTRACT AMOUNT NOT TO EXCEED $40,101.00; AND A TIME EXTENSION OF 18 ADDITIONAL DAYS. FUNDING IS AVAILABLE IN ACCOUNT 401-70-530-8512-00-60-000 PROJECT TR1553. WHEREAS, pursuant to Resolution No. 21-300, the City Council authorized the City Manager to execute an agreement with Soutex, Inc. of Port Arthur, Texas for engineering and design services for the expansion of Port Arthur Transit (PAT) Building located at 325 Dallas Avenue; and, WHEREAS, pursuant to Resolution No. 22-313, the City Council authorized the City Manager to enter a contract with L & L General Contractors of Beaumont, Texas to repair PAT's canopy in the amount not to exceed$34,995.00; and, WHEREAS, during construction, Soutex and PAT identified two necessary modifications to the original plans for the repair of the PAT's canopy; and, WHEREAS, L & L General Contractor's issued Change Order Nos. 1 and 2 to fit the scope changes recommended by Soutex and PAT, increasing the contract amount by $5,106.00; and, WHEREAS, the change orders increase the total amount of L & L General Contractor's contract to a new total contract amount not to exceed $40,101.00 and a total time extension of 18 days; and, WHEREAS, PAT is recommending that the City of Port Arthur by its City Manager agree to the change orders provided by L & L General Contractors, as delineated in Exhibit "A" and Exhibit "B"; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the.preamble are true and correct. THAT, the City Manager is hereby authorized to execute Change Order Nos. 1 and 2 to the contract with L& L General Contractors, of Beaumont, Texas increasing the contract amount by $5,106.00 to a new total contract amount not to exceed $40,101.00 and a time extension of 18 days. P.R. No. 22950 12/21/2022 IM THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of January 2023 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman `Bill' Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Account 401-70-530-8512-00-60-000 Project TR1553 `kC_A-- - _41) Ronald Burton, City Manager K y Daniel, irector of Finance ( (AIL Clifton illiams, Purchasing Manager Ivan itchell, Transit Director P.R. No. 22950 12/21/2022 IM Exhibit "A" ThalikTrA11131 lirmint=771116A NWIN M B imartaa-Swiligaium November 7, 2022 Ms. Dawn Schexneider Soutex Surveyors & Engineers 3737 Doctors Drive Port Arthur,Texas 77642 409-796-2004 Project: City of Port Arthur—Transit Fueling Station Canopy Enclosure Subject: "Change Order Request#1—Full Height R-Panel, Building Modifications,Storage Building Changes Dear Dawn: The reason for this change order was requested by the City to deviate from the original plan. These deviations are as follows: L&L General Contractors proposes to provide materials, labor, supervision and equipment to install r-panel sheets to extend fully over the endwall i-beam rafters on building section"5" (2 locations) Enlarged Plan "A" S2.0 in lieu of installing trim detailed as "T4" This price reflects removing the flange bracing (pictured) in which I have discussed this with Josh Reeves at Neches Engineers and he confirmed he would provide windstorm as long as we install the missing 1/2 x1-1/2"A-325 bolts at the bottom wall girt to column connections .(Pictured) (4 locations)(14 bolts) The cost to remove a portion of the completed storage canopies and install a "L"trim (Approx 8"x4") trim on the underside of the wall girt and slide underneath the already installed"T2"trim (4) locations. Lead time on receipt of materials 7 working days. Days to install -2 days Cost Recap 1. Proposal from L&L General Contractors ADD $ 3,603.00 Total ADD this Change Proposal $ 3,603.00 Additional Time Requested - 9 Working Days We trust the above meets with your approval and please provide the same accordingly. Respectfully submitted, L&L General Contractors McClain McDonald Vice President cc: File 11988 FM 365 * BEAUMONT,TEXAS 77705 * OFFICE:(409)796-1344 * FAX:(409)796-1341 -> 301 SmidersL XL), Ws**IX 711011 SitormaggliX77196 Yli.c . -�- 83G.- L-ems leit4964344-1®a 411111- Date: 11-7-2022 Change Request#: 1 Contract Name: City of Port Arthur-Tansit Fueling Station Canopy Enclosure Project# You are hereby authorized to proceed with the following work: QUANTITY UNITS COST TOTAL Fueling Canopy Building Full Height R-Panel,Building Modifications 1 LS $ 2,376.00 $ 2,376.00 Storage Building Provide and install additional 8"x4""L"Trim 1 LS $ 1,227.00 $ 1,227.00 $ 3,603.00 This change order reflects: XX a cost increas of: $ 3,603.00 XX a Contract Time increas of: 9 Working Days All other terms, conditions and covenants of the aforementioned contract remain unchanged. \r r- 11-7-22 Owner Date Representative L&L General Contractors Date Representative P.R. No. 22950 12/21/2022 IM Exhibit "B" 4 & $,Y ::lEY'4r..'Yr (d"NTJ1.&CT1IR4 ;+prom r November 27,2022 Ms. Dawn Schexneider Soutex Surveyors & Engineers 3737 Doctors Drive Port Arthur,Texas 77642 409-796-2004 Project: City of Port Arthur—Transit Fueling Station Canopy Enclosure Subject: "Change Order Request#2—Full One Piece Wrap at Center Column Dear Dawn: The reason for this change order was requested by the City to deviate from the original plan. These deviations are as follows: L&L General Contractors proposes to provide materials, labor, supervision and equipment to install a trim to fully "wrap" around the center i-beam building rafter on building section "06" (1 location) Enlarged Plan"A" S2.0 in lieu of installing trim detailed as"T1" Detail 6 D1.0. This price reflects detaching and resetting three (3) LED light fixtures and EMT (pictured) Lead time on receipt of materials 7 working days. Days to install -2 working days Cost Recap 1. Proposal from L&L General Contractors ADD $ 1,503.00 Total ADD this Change Proposal $ 1,503.00 Additional Time Requested - 9 Working Days We trust the above meets with your approval and please provide the same accordingly. Respectfully submitted, L&L General Contractors McClain McDonald Vice President cc: File 11988 FM 365 * BEAUMONT,TEXAS 77705 * OFFICE:(409)796-1344 * FAX: (409)796-1341 z -•4 -+ f7 Ip CO r+ rn F, A w N-• )' C0 (� 0 ��, c o, ;0 -a n Z O D o 0 0 O rni mmz D C - m 0 0 _ m0OrnM o& Z Y $ � mm, a D 73 xa N5 D �' o > >-t0C) c o Z Z Z cl 10'3 ° MI Wn z �'xl " rn m Dr > SD aw n n ? n � D n � -� N Im 0- � 0I 3 m -4 3 m > co ,1o$ o00O Z 02 O 0 ;' r• 7 z 3 -1 3 < ? Z y 0. p `in $' -{ 0 0 o ttn Z �. 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