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Home My WebLink AboutPR 22857: REBUILD THE MOTOR AND COMPONENTS ON THE LANDFILL'S 826K COMPACTOR, MUSTANG CAT City of rt rthu Ietas www.PortArt h u rTx.gov INTEROFFICE MEMORANDUM Date: December 19,2022 To: The Honorable Mayor and City Council Through: Ronald Burton,City Manager From: Flozelle C. Roberts, Public Works Director ? RE: P.R.No. 22857: Authorizing the City Man ger to Rebuild the Motor and Components on the Landfill's 826K Compactor through Mustang Cat of Beaumont, Texas Introduction: The intent of this agenda item is to seek the City Council's authorization for the City Manager to enter into a contract with Mustang Cat of Beaumont,Texas, for the repairs on the 826K compactor for the Landfill. Background: The Texas Commission on Environmental Quality (TCEQ) requires the City of Port Arthur's Landfill to maintain a properly working compactor on the site at all times to ensure proper compaction and compliance with state regulations. The City of Port Arthur's Landfill recently purchased and received a new compactor, and the 826K compactor will remain in service as a backup. Budget Impact: Funds are available in the Landfill's Equipment Maintenance Account, account number 403-50-320- 5318-00-00-000. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR number 22857 authorizing the City Manager to enter into a contract with Mustang Cat of Beaumont,Texas,in the amount of$151,266.92. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 22857\826K Motor Rebuild INTEROFFICE MEMORANDUM.docx PR 22857 10/01/2022 jam Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO REPAIR THE 826K COMPACTOR FOR THE LANDFILL BY MUSTANG CAT OF BEAUMONT, TEXAS THROUGH THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT NO. 032119 IN THE NOT-TO-EXCEED AMOUNT OF $151,266.92. FUNDS ARE AVAILABLE IN THE LANDFILL'S EQUIPMENT MAINTENANCE ACCOUNT, ACCOUNT NUMBER 403-50-320-5318-00-00-000. WHEREAS, the City's Landfill requires the employment of a compactor to maintain operations and compliance with the Texas Commission on Environmental Quality; and, WHEREAS, equipment number 2074, a Caterpillar (CAT) 826K compactor at the Landfill, requires a motor and component repair and is therefore inoperable; and, WHEREAS, equipment number 2074 is used for major daily operations rendering the repairs necessary and immediate; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Government Code, a city, by resolution of its governing body, may participate in cooperative purchasing programs such as the Sourcewell Cooperative Purchasing Program as alternative to a formal bid process; and, WHEREAS, pursuant to resolution 13-556, the City of Port Arthur is authorized to participate in cooperative purchasing with Sourcewell (formally National Joint Powers Alliance) Cooperative Purchasing Program; and, WHEREAS, Mustang CAT of Beaumont, Texas, through Sourcewell Contract Number 032119-CAT, submitted a quote for the repair of the 826K compactor in the amount of $151,266.92 as delineated in Exhibit A; now therefore, PR 22857 10/01/2022 jam Page 2 of 4 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts, and opinions in the preamble are true and correct. THAT, funding is available in Public Works Landfill Equipment Maintenance Account, account number 403-50-320-5318-00-00-000. THAT, the City Council of the City of Port Arthur hereby authorizes the City Manager to repair the motor and components for the 826K compactor by Mustang CAT of Beaumont, Texas, through the Sourcewell Cooperative Purchasing Contract Number 032119-CAT for the not-to-exceed amount of $151,266.92. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of January, A.D. 2023, at Regular Meeting of the City of Port Arthur, Texas, by the following vote: AYES Mayor: Council members: Noes: Thurman Bill Bartie, Mayor PR 22857 10/01/2022 jam Page 3 of 3 Attest: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno, Esq Ronald Burton, CPM City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: C L� q_1(C CT:'Ll\--/\-D Kandy K. Daniel Interim Director of Finance Fioze e C. oberts, , MEng, MBA Director of Eublic s Af - Clifton illiams, CPPB Purchasing Manager P. R. 22857 Exhibit A ap ` ' ' !*'µ-pi`;l MUSTANG CAT .. ` ._ LET'S WORK TOGETHER Customer Name: CITY OF PORT ARTHUR Estimate#: 67712 Customer#: 0588741 Estimate Date: 9/1/22 Contact Name: Justin Thomas Job/WO#: JUSTIN.THOMAS@PORTARTHURT Model/Serial 826K/23200256 X.GOV t:409-983-8171 Sales Rep: Koby Box KBox@mustangcat.com Customer PO# t:713-452-7338 m:936-336-0046 Sourcewell# 032119-CAT Current Hours: MR Thomas Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine. Our recommended solution is based on our current understanding of your requirements and is summarized below. Please contact me if your requirements have changed or if you have any questions about the products and services we are recommending. When you are ready to move forward, please sign and date on the bottom of the page and return it to me. We look forward to working with you! Machine Haul $2,000.00 $2,000.00 Machine Wash &Inspect $2,000.00 $2,000.00 Remove&Install Engine $1,375.00 $8,836.00 $10,211.00 Remove&Install Cooling Package $2,126.00 $2,126.00 Clean&Test Cooling Package $1,000.00 $2,200.00 $3,200.00 Disassemble&Assemble Engine $37,277.70 $19,723.00 $57,000.70 Misc. Part(broken hardware, hoses, etc) $1,250.00 $2,800.00 $4,050.00 CMCR Required Engine Assembly(Turbo, $20,154.27 $8,900.00 $29,054.27 coolers,alternator,starter,etc.) CMCR Required Disassembly&Assembly- $24,353.95 $8,900.00 $33,253.95 Recondition Emissions Package(DPF, DEF, NRS, EGR) Test After Repair $1,400.00 $1,400.00 CMCR Engine 2YR/4000HR Warranty $5,720.00 $5,720.00 Certified Machine Component Rebuild - -$17,065.00 Discount $17,065.00 Remove&Replace A/C System $12,756.00 $5,340.00 $18,096.00 SUBTOTALS: $98,166.92 $62,225.00 -$9,345.00 $151,046.92 *SUPPLY CHARGE IS 2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $ 100.00 *ENVIRONMENTAL FEE 15 3%OF INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $120.00 SALES TAX: $ .00 **Subject to additional parts/labor upon disassembly *Parts pricing above does not include freight charges and will be added to the final invoice. TOTAL: $151,266.92 MACHINERY RENTAL USED EQUIPMENT PART_&SERVICE 888.NEXT.CATl888.639.8228 MUsTANc-CAT.c0M ...• . • ,. This Quote is Valid for 30 Days. Accepted by: Printed Name Date Customer Signature