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Home My WebLink AboutPR 22951: AGREEMENT WITH THE LABICHE ARCHITECTURAL GROUP, INC. Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders,Civic Center Dir RE: Proposed Resolution No. 22951 At Pompeiian Villa, much repair and maintenance are needed. Some repairs to the building have been completed and designated as Phase I and II. Additional work is needed. Phase III will focus on mainly the repair to the Porte Cochere. In order to maintain the historical nature of the building, and to insure any possible future grants and/or tax credits are available, a plan for these repairs must be submitted for approval by the Texas Historical Commission. Labiche Architectural Group of Beaumont, Texas will provide the needed paperwork and drawings required, as well as walk this through the approval of the Commission. The cost of this is $28,000.00 plus reimbursables not to exceed$1,000.00. ANALYSIS/CONSIDERATION: There are a lot of needed repairs at the building. The repair to the Porte Cochere is slated for the Phase III. Any repairs done must be part of an approved plan submitted to the Texas Historical Commission. Doing this ensures the City will be eligible for any future grants or tax credits we may pursue. Labiche Architectural Group has done a previous work at Rosehill Manor, as well as work at Pompeiian Villa, so they are familiar with the building. They also have experience putting together the paperwork, drawings, etc. needed. They also have experience dealing with the Texas Historical Commission and getting their approval. RECOMMENDATION A resolution authorizing the City Manager to enter into an agreement with the Labiche Architectural Group, Inc. for the development of professional plans for repairs to Pompeiian Villa and submission to the Texas Historical Commission,as well as working with the Texas Historical Commission for approval, in the amount of$28,000.00 plus reimbursables not to exceed $1,000.00. BUDGETARY AND FISCAL EFFECT Funds are available in Project String BU0015-DES, account 307-21-049-8512-00-10-000 STAFFING EFFECT None P.R. No.22951 12/20/22 AJS PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE LABICHE ARCHITECTURAL GROUP, INC. OF BEAUMONT, TEXAS FOR THE DEVELOPMENT OF PROFESSIONAL PLANS FOR REPAIRS TO POMPEIIAN VILLA AND SUBMISSION TO THE TEXAS HISTORICAL COMMISSION, AS WELL AS WORKING WITH THE TEXAS HISTORICAL COMMISSION FOR APPROVAL, IN THE AMOUNT OF $28,000.00 PLUS REIMBURSABLES NOT TO EXCEED $1,000.00. FUNDS AVAILABLE IN PROJECT STRING BU0015-DES,ACCOUNT 307-21-049-8512-00-10-000. WHEREAS, Pompeiian Villa requires additional repairs; and WHEREAS,these repairs will be to the Porte Cochere; and WHEREAS, in order to ensure any future grants or tax credits, it is prudent to develop professional plans for the repairs of Pompeiian Villa; and WHEREAS, LaBiche Architectural Group, Inc has done a previous work on Pompeiian Villa, so they are familiar with the building: and WHEREAS, said plans must be submitted to the Texas Historical Commission for approval and assistance is needed for the approval; and WHEREAS, the Labiche Architectural Group, Inc. is qualified to perform a professional assessment, develop professional plans, submission of plans and assistance in the approval of plans from the Texas Historical Commission. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized to enter into an agreement with the Labiche Architectural Group, Inc. to develop professional plans for repairs to Pompeiian Villa and submission to the Texas Historical Commission, as well as working with the Texas Historical Commission for approval, in substantially the same form as attached here to as Exhibit «A„ P.R. No.22951 12/20/22 AJS PAGE 2 of 3 THAT, the funding for said agreement is $28,000.00 plus reimbursables not to exceed $1,000.00. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of January, 2023 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: , Councilmembers: , NOES: . Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary A ' ROVED (ASS TO FORM:J9v ,ctLe ei141- Valecia Ti eno, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager APPROVED AS TO FUND AVAILABILITY: v. cA.,"\_,ID el � Kandy Daniel, Dii$ctor of Finance Clifton v illiams, CPPB, Purchasing Manager EXHIBIT "A" The LaBiche ARCHITECTURAL GROUP, INC. Doha H.LaBiche,FAIA Principal December 12,2022 Greg Wall,ALA Principal Mr.Ron Burton,City Manager 7999 Gladys,Suite 101 City of Port Arthur Beaumont,Texas 77706 3401 Culture Ctr.Dr. (409)860-0197 Port Arthur,Texas 77642 Fax:(409)860-0198 www.labiche.com Project Exterior Restorations to the Pompeiian Villa-Soffit Repairs and Reinforcement for Railing System ARCHITECTURE Re:Proposal for Architectural Services Phase III—Hurricane Recovery PROJECT Dear Mr.Burton, CONSULTING We appreciate the opportunity to submit this proposal for Architectural Services PLANNING for the referenced project for your approval.The LaBiche Architectural Group, Inc. (hereinafter"Architect") shall provide to the City of Port Arthur(hereinafter "Client") the services described below for the compensation described below. INTERIOR DESIGN This proposal is based upon our experience with historic restoration to comply with The Texas Historical Commission standards and onsite evaluation. The Client has previously authorized Architect by way of contract dated September 9,2021,to provide architectural services for the replacement of roof railings currently under construction.Due to the rotted condition of the supporting soffit members,this project cannot be completed because there is not adequate support to handle the addition of the new wood railings.The new project will provide new structural support,repairs to deteriorated gutters and painting of the new soffits and fascias. PROJECT INFORMATION: The project,as we understand it,is additional exterior restoration repairs due to the deterioration of support members in the soffits that support the new railing system of the Pompeiian Villa.As part of our services,our staff and consultants will visit the project site to verify existing conditions,provide Construction Documents for the repairs,administer the Bidding phase and provide Construction Administration for the project. 1 of 4 Architectural Proposal for Pompeiian Villa-Phase III SCOPE OF WORK: The Architect and the Architect's consultants shall perform those services described below: 1. Verify site conditions and document the following items of work: a. Repair/replace rotten and damaged wood at soffits. b. Installation of structural wood components to support railing system. c. Demolition and reconstruction of the Porte Cochere to include: i. Removal of soffit,wood trim,and roof deck. ii. Installation of new roof beams to support roof deck. iii. Installation of new wood structural members to support soffit. iv. Inspection and reuse of existing columns and/or replacement should the columns be found to need replacement. v. Installation of new roof deck and roofing. vi. Reinstallation of railing system. vii. Reconstruction of internal gutters. 2. Prepare Construction Documents for items listed above. 3. Assist Owner with bidding. 4. Provide Construction Observation for the project. 5. Terms and conditions for services shall be as outlined in AIA Owner/Architect Contract#B-101 2007. SCOPE OF WORK/PROBABT.F COST OF CONSTRUCTION The attached statement of probable cost which our proposal is based upon a probable construction cost of Two Hundred and Sixty-Three Thousand,Six Hundred And Twenty-Nine Dollars ($263,629). COMPENSATION: The scope of work outlined above will be performed for a fixed fee of Twenty-Eight Thousand Dollars ($28,000.00) plus reimbursable expenses and distributed as follows: ❑ Additional Services requested by Client will'be charged hourly per the fee schedule attached. ❑Reimbursable expenses shall include all printing required for the project. Other expenses shall be approved by Owner prior to expenditures. Cost of reimbursable expenses shall be billed at 1.25 times the expenditure,not to exceed One Thousand Five Hundred Dollars,$1000. ❑ Exclusions: 1. Civil or MEP engineering. 2. Any services related to the Client's due diligence including,but not limited to: obtaining letters of utility availability and environmental assessments. 2 of 4 Architectural Proposal for Pompeiian Villa-Phase III We have assembled this proposal based on our understanding of your specific needs related to this project.If you are in agreement with the terms and qualifications of this proposal,please sign one copy and return to us. We are extremely interested in working with you on this project and look forward to hearing back from you. Respec y • Dohn H.LaBiche,FAIA Approved By: Ron Burton,City Manager Date , 3 of Architectural Proposal for Pompeiian Villa-Phase III HOURLY RATE SCHEDULE PERSONNEL HOURLY RATE* Principal 200.00 Senior Project Architect 175.00 Project Architect 150.00 Intern Architect II 100.00 Draftsman 60.00 Interior Finish Consultant II 85.00 Secretarial 75.00 *The rates for services of the Architect as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas. Texas Board of Architectural Examiners P.O. Box 12337 Austin, TX 78711-2337 Telephone: (512)305-9000/Fax: (512)305-8900 4of4