HomeMy WebLinkAboutPR 22922: CHANGES TO TYLER IMPLEMENTATION AND PAYMENT SCHEDULE www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 1, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 22922—Changes to Tyler implementation and
payment schedule
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to approve Ammendment #8 to the Software as a Service Agreement (SAAS) with Tyler
Technologies to change the payment schedule and implementation dates for Utility Billing and
Enterprise Asset Management
Background:
On September 10, 2019, City Council approved Resolution 19-392, an agreement with Tyler
Technologies to implement an Enterprise Resource Planning (ERP) system. The agreement
included the Utility Billing system and the Enterprise Asset Management system. The dates to
start using the systems have been delayed. Therefore,the payment schedule needs to be
modified to reflect the new dates. Due to the delay in the date for the Utility Billing system,
the City is due a credit of$16,641.75 for payments made during the October 1 —December 31,
2022 period.
Budget Impact:
The City will be issued a credit in the amount of$16,641.75 due to the delayed Utility Billing
implementation schedule.
Recommendation:
The recommendation is for City Council to authorize the City Manager to execute Amendment
#8 to the Software As A Service Agreement with Tyler Technologies to reflect the changes in
implementation dates and to receive a credit in the amount of$16,641.75.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 22922
FY 1/3/2022
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 8 TO THE SOFTWARE AS A SERVICE AGREEMENT (SAAS)
WITH TYLER TECHNOLOGIES APPROVED PURSUANT TO RESOLUTION 19-392
TO ADJUST THE QUARTLY SAAS PAYMENT SCHEDULE TO REFLECT CHANGES
IN IMPLEMENTATION DATES FOR THE UTILITY BILLING SYSTEM AND THE
ASSET MANAGEMENT SYSTEMS AND TO RECEIVE A CREDIT OF $16,641.75 FOR
PAYMENT MADE FOR THE OCTOBER 2022—DECEMBER 2022 PERIOD.
WHEREAS,the City of Port Arthur entered into an agreement with Tyler Technologies
to implement an Enterprise Resource Planning System, approved by Council Resolution 19-392;
and
WHEREAS, the implementation dates for the Utility Billing and Enterprise Asset
Management systems have been rescheduled for later dates; and
WHEREAS,the quarterly SaaS payments need to be adjusted to reflect the later start dates;
and
WHEREAS, the City desires to be credited for the Enterprise Asset Management
payments in the amount of$16,641.75 for the period of Octoberl,2022—December 31, 2022; and
WHEREAS,the amendment to the agreement is attached hereto as"Exhibit A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to execute
Amendment No. 8 to the Tyler Technologies agreement to adjust the payment schedule to reflect
the change in dates for the implementation of the Enterprise Asset Management system and the
Utility Billing system and to receive a credit of$16,641.75 for payments made during the period
of October 2022—December 2022.
Section3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. NO. 22922
FY 1/3/2022
READ, ADOPTED AND APPROVED this the day of January, A.D. 2023 at a
regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
�ia��ll CU1
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton Clift n Williams
City Manager Purchasing Manager
litiQAANI
Fay Youing
Information Technology Director
UI
•I APPROVED AS TO AVAILABILITY OF FUNDS:
P.R. NO. 22922
FY 1/3/2022
Kandy Daniel,4ferim Director of Finance
P.R. NO. 22922
FY 1/3/2022
Exhibit A
:!'. tyler
AMENDMENT
This amendment ("Amendment") is effective as of the date of signature of the last party to sign as
indicated below("Amendment Effective Date"), by and between Tyler Technologies, Inc.with offices at
One Tyler Drive,Yarmouth, Maine 04096 ("Tyler") and the City of Port Arthur,Texas,with a mailing
address of PO Box 1089, Port Arthur,Texas 77641 ("Client").
WHEREAS,Tyler and Client are parties to an agreement dated September 26, 2019 ("Agreement"); and
WHEREAS,Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained,Tyler and Client agree
as follows:
1. Exhibit E (Statement of Work),Section 1.3, is hereby amended as follows:
a. Phase 3, Utility Billing
Start Date-January 2021
Go-Live Date-March 2023
b. Phase 6, Enterprise Asset Management
State Date-March 2023
Go-Live Date-May 2024
2. Exhibit B Section 1 of the Agreement is hereby modified as follows:
Quarter Start Date Quarterly Payment Phase(s)*
(month/year)
10/19 $35,883.25 1
1/20 $35,883.25 1
4/20 $35,883.25 1
7/20 $52,029.50 1, 2
10/20 $62,404.25 1, 2, 3
1/21 $62,404.25 1, 2,3
4/21 $75,024.25 1, 2,3,4*
7/21 $75,024.25 1, 2, 3,4*
10/21 $78,739.25 1, 2, 3,4
1/22 $78,739.25 1, 2,3,4
4/22 $78,739.25 1, 2,3,4
7/22 $78,739.25 1, 2,3,4
8/22 $21,326.17 5
10/22 $109,358 1, 2, 3,4,5
1/23 $109,358 1, 2, 3,4, 5
1
3/23 $5,547.25 6
4/23 $125,999.75 1, 2,3,4, 5,6
7/23 $125,999.75 1, 2,3,4, 5,6
10/23 $125,999.75 1, 2,3,4,5, 6
1/24 $125,999.75 1, 2, 3,4,5, 6
4/24 $125,999.75 1, 2, 3,4, 5, 6
7/24 $125,999.75 1, 2, 3,4, 5, 6
* Does not include online fees for Phase 4.
3. In recognition of Phase 6 SaaS fees paid to Tyler for the period October 1, 2022-December 31,
2022,Tyler hereby issues to Client a credit of$16,641.75. Client may apply such credit, in its
discretion,to any fees due to Tyler under the Agreement. This Amendment, upon execution,
shall serve as Client's documentation for the credit issued (the executed Amendment is your
credit invoice from Tyler).
4. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
5. Except as expressly indicated in this Amendment,all other terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. City of Port Arthur,Texas
By: By:
Name: Name:
Title: Title:
Date: Date:
2
