HomeMy WebLinkAboutPR 22924: CHANGE ORDER 1-3 TO CROSS PLUS CONSTRUCTION City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit Director
Cc: Craty Nellison,Administrative Support Supervisor
Date: January 2,2023
Re: P.R 22924—Authorizing to approve Change Orders Nos. 1 through 3 and release of the
retainage in the amount of$5,653.80 to Cross Plus Construction
Nature of Request:Authorizing the City Manager to approve Change Order Nos. 1 through 3 and release
of the retainage in the amount of$5,653.80 to Cross Plus Construction of Waco,Texas,for completing
the demolition of Port Arthur Transit's decommissioned maintenance building foundation located at
320 Dallas Avenue in Port Arthur,Texas.
Background: Cross Plus Construction's completed the demolition of Port Arthur Transit's
decommissioned maintenance building foundation located at 320 Dallas Avenue in Port Arthur,Texas
and has submitted an application for final payment of retainage. As demolition ensued, adjustments to
the scope occurred resulting in a net project decrease of$3,124.01 for a new contract amount not to
exceed$113,075.99.
Recommendation: It is recommended that the City Council approve P.R. 22942. This resolution
would authorize the City Manager to execute on behalf of PAT the two change orders and release
the retainage in the amount of $5,653.80 to Cross Plus Construction of Waco, Texas, for
completing the demolition of Port Arthur Transit's decommissioned maintenance building
foundation located at 320 Dallas Avenue in Port Arthur, Texas.
Budgetary/Fiscal Effect:None
P.R.No.22924
1/2/2022 im
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDER NOS. 1, 2 AND 3 AND RELEASE OF THE RETAINAGE IN THE AMOUNT
OF $5,653.80 TO CROSS PLUS CONSTRUCTION OF WACO, TEXAS, FOR THE
COMPLETION OF THE DEMOLITION OF PORT ARTHUR TRANSIT'S
DECOMMISSIONED MAINTENANCE BUILDING FOUNDATION LOCATED AT
320 DALLAS AVENUE; FUNDING AVAILABLE IN TRANSIT ACCOUNT 401-70-
530-8512-00-06-000, TR11430-CAP-OCO.
WHEREAS, pursuant to Resolution No. 22-231, the City Council authorized the City
Manager to enter into a contract with Cross Plus Construction of Waco, Texas, for the demolition
of Port Arthur Transit's decommissioned maintenance building's foundation located at 320 Dallas
Avenue in the amount of$116,200.00; and,
WHEREAS,Cross Plus Construction has issued Change Order No. 1 for reduction for soil
removal and disposal; Change Order No. 2 for reduction for reseeding grass onsite (line item 6)
and Change Order No. 3 adding selected fill, thereby decreasing the total contract amount by
$3,124.01 (see Exhibit"A"); and,
WHEREAS, Cross Plus Construction has completed the demolition of Port Arthur
Transit's decommissioned maintenance building's foundation and has submitted an application for
final payment of retainage (see Exhibit`B"); and,
WHEREAS, PAT is recommending that the City Council authorize the City Manager to
execute Change Orders 1 through 3 for a net project decrease of $3,124.01 for a new contract
amount not to exceed $113,075.99 (Exhibit "A") and authorize the release of the retainage fee in
the amount of $5,653.80 (Exhibit `B") that was held until all required work was performed
satisfactorily.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Council authorizes the City Manager to execute Change Orders 1 through
3 for a net project decrease of$3,124.01, for a new contract amount not to exceed $113,075.99,
as delineated in Exhibit"A".
THAT, the City Manager is hereby authorized to release retainage to Cross Plus
Construction of Waco, Texas for the demolition of Port Arthur Transit's decommissioned
maintenance building's foundation in the amount not to exceed $5,653.80.
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of January 2023 at a meeting
of the City Council of the City of Port Arthur, Texas by the following vote:
AYES:
P.R.22924
1/2/2023
Mayor:
COUNCILMEMBERS
NOES:
Thurman"Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
al Tizeno, City Atto•
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
kA./.‘Arlt 0 CA-1.\-''-----p
Ronald Burton Kandy Danie
City Manager Int 'm Director of Finance
1i4 aft4, 1‘ N-V------"s
''
Clifton Williams, CPPB Ivan itchell
Purchasing Manger Transit Director
P.R.22924
1/2/2023
EXHIBIT A
CHANGE ORDER NO. 1 through 3
ORIGINAL AGREEMENT DATE: July 18, 2022
PROJECT DESCRIPTION: Demolition of the Port Arthur Transit Maintenance Foundation
CHANGE IN SCOPE:
1 Reduction for soil removal and disposal. -$2,968.75
2 Reduction for reseeding grass onsite Line Item 6 (Seeding for Erosion Control) -$500.00
3 Additional selected fill $344.00
Change Order Total -$3,124.01
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT PRICE: $116,200.00
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER):$116,200.00
The Contract Amount due to this CHANGE ORDER#1 through#3 will decrease by: $3,124.01,
The new CONTRACT AMOUNT including the CHANGE ORDERS will be: $113,075.99
ORIGINAL CONTRACT DAYS: 63
NEW CONTRACT DAYS: N.A.
SIGNED AND AGREED TO on the_day of , 2023.
Cross Plus Construction
Print Name:
Title:
SIGNED AND AGREED TO on the_day of , 2023.
CITY OF PORT ARTHUR
BY:
RON BURTON,
CITY MANAGER
P.R.No.22924
1/2/2022 im
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Tel THE SOLCO GROUP, LLC
TRANSPORTATION PPLANNING/ENGINEERING/RESEARCH/ADVICE/CONSULTING
December 30, 2022
Mr. Ivan Mitchell
Transit Director
City of Port Arthur
Port Arthur Transit
344 Procter Street
Port Arthur, TX 77640-6450
RE: City of Port Arthur Transit Department Bus Maintenance Foundation Demolition—PATX
Project Number 21-287-Engineers Final Acceptance Certification
Dear Mr.Mitchell,
The final inspection for the above referenced project was conducted on October 11,2022 at
11:00 AM. The City of Port Arthur's contractor, Cross Plus Construction LLC (Cross Plus).was
provided the punch list on October 11,2022. The punch list deficiencies were noted as complete
on November 7,2022 with the exception of a retainage for grass. As of this date there are no
outstanding work items and the construction project is complete and in general conformance
with the contract documents. The Solco Group,LLC(TSG)recommends the formal closeout of
the project.
Notice to Proceed was issued by the City of Port Arthur in July 2022. The original contract
schedule was forty-five(45)calendar days with an estimated contract completion date of
September 16, 2022.The project had a"hard stop"on July 29, 2022 in order to determine the
disposition of contaminated soil. A notice to resume work on September 6,2022,was sent to
Cross Plus on August 30,2022. There were no liquidated damages caused by delayed
performance or non-performance of the Contractor. TSG recommends a total contract payment
of$116,544.74 that includes the previously held retainage and an additional amount for Select
Fill Embankment(soil).A copy of the final project quantity reconciliation is attached. If you
have any questions,please do not hesitate to call.
Sincerely, ,�
p .............
•
LELV( 0LC,.J
44,
Kelvin L. Solco,P.E. IIIoc\i/C8ENSi-QE��.�Z�$
The Solco Group, LLC �‘;%p"" =
Enclosures:Final Quantity Reconciliation / ///
Cc(s):
Rance Cathey, Cross Plus Construction
Clifton Williams,Purchasing Manager, City of Port Arthur
Almira Martin,Project Manager,The Solco Group,LLC
THE SOLCO GROUP,LLC 549 40 Street STE 209A Port Arthur,Texas 77640
www.Th eSo I coGro u p.co m
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