HomeMy WebLinkAboutPR 22968: INTERIOR REPAIRS TO FIRE STATION #6 Ciry of
urt rthur
l .
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 6, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire Chief
RE: PR 22968 Interior Repairs to Fire Station #6
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
22968 authorizing the City Manager to enter a contract with Preferred Facilities Group-USA,
LLC of Beaumont, Texas, for repairs to the kitchen and dayroom areas of Station #6 not to
exceed the amount of$45,912.89. This amount is based on Buy Board Texas Contract 581-19
pricing.
Background:
The interior wall in the kitchen and day room areas of Fire Station#6 requires replacement due
to water damage with resulting mold. The wall in St. 6 has been damaged by repetitive rain
resulting in mold to be visible on the wall. Mold can be unhealthy for personnel to breathe. The
permeable exterior walls were waterproofed to prevent damage reoccurrence.
Budget Impact:
This item has a budgetary impact of$45,912.89, which is available in Fire Department
Building Maintenance Account No. 001-19-047-5312-00-30-000.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 22968
1/6/23 gsb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH PREFERRED FACILITIES GROUP-USA,
LLC OF BEAUMONT, TEXAS THROUGH BUY BOARD TEXAS
COOPERATIVE PURCHASING PROGRAM (CONTRACT NO. 581-19)
FOR THE REPAIR OF THE INTERIOR OF STATION #6 IN THE
NOT TO EXCEED AMOUNT OF $45, 912 . 89; FUNDING AVAILABLE
IN FIRE DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO.
001-19-047-5312-00-30-000
WHEREAS, the Port Arthur Fire Department' s Station #6 (4448
9th Avenue) requires repair in the kitchen and day room interior
wall area due to water damage; and
WHEREAS, Chapter 271 of ,the Texas Government Code allows a
city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Buy Board Texas
Cooperative Purchasing Program, as an alternative to formal bid
process; and
WHEREAS, pursuant to Res . 02-341, the City of Port Arthur
entered into an interlocal agreement for cooperative purchasing
with Buy Board Texas Cooperative Purchasing Program; and
WHEREAS, Preferred Facilities Group-USA has provided a
quote for the interior repairs to Station #6 with Buy Board
Texas Contract 581-19 pricing (see quote attached hereto as
Exhibit "A" ) ; and
WHEREAS, funds were budgeted and are available for this
project in Fire Department Building Maintenance Account 001-19-
047-5312-00-30-000 ; and
P.R. No. 22968
1/6/23 gsb
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is hereby authorized and
directed to execute on behalf of the City of Port Arthur a
contract with Preferred Facilities Group-USA of Beaumont, Texas,
in the not to exceed amount of $45, 912 . 89, in substantially the
same form as Exhibit "A" .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
, 2023, at a Regular Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES
Mayor:
Councilmember:
NOES:
Thurman Bill Bartie, Mayor
P.R. No. 22968
1/6/23 gsb
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
al Tizeno torney
APPROVED FOR ADMINISTRATION:
Ron Burton, C' y Mana er
Greg Benson, Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
n Gt./ 1,,
Kandi Dan' 1, Clif on Williams, CPPB
Finance Director Purchasing Manager
P.R. No. 22968
1/6/23 gsb
EXHIBIT "A"
PREFERRED
FACILITIES GROUP - USA ExhibitA
lvlading Address
PO Box 20658 11/21/22
Beaumont,TX 77720-0658
Ricard Bodin
0 (409)842-8181 COPA Fire Department
GI (409)842-2274 4448 9th Ave
pfgfpfg-usa,corn
pig usacom Port Arthur,Texas 77630
Project: "Station#6"
Job Order Contracting
Subject: "Interior Water Damage"
Co-Op Purchasing Agreements
Dear Mr.Bodin
Indefinite Delivery,Indefinite We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on
Quantity-101Q local CCl and coefficient of.89.
Multiple Award Construction Proposal Recap:
Contracts-MACC
• Remove 54LF of cabinets and save to be reinstalled
• Remove 28LF of back splash
Task Order Contracts • Remove 54 LF of drywall cut clean to ceiling
TOC
• Remove and bad or damaged studs due to water/Termites
• Build 54LF of temp wall during stud removal
Construction Management— • Replace all removed framing
Agent or At-Risk • Reinsulate walls as needed
• Hang Tape Float and Texture to match to clean ceiling line
Design Build • Paint all new drywall affected and living room ceiling and cut off at nearest outside
corner
• Reinstall cabinets and tops
Government • Furnish and install new backslash to match existing
• Protect all flooring and remaining cabinets and tops and clean daily
Commercial • If Preferred is not able to save granite new will be a change order
Education
Industrial
Total Price $ 45,912.89
Infrastructure
Communications
Corporate/Retail
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast
%PI PREFERRED
/ FACILITIES GROUP - USA
Mailing Address:
PO Box 20658
Beaumont,TX 77720-0658
Exclusions:
L (409)842-8181
GI (409)842-2274 Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
® pfg@pfg-usa.com
pfg-usa.com We estimate approximately thirty(30)working days to complete upon material delivery.
Job Order Contracting This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
at your convenience to discuss this estimate.
Co-Op Purchasing Agreements
Respectfully submitted,
Preferred F '"ties Group-USA
Indefinite Delivery,Indefinite
Quantity-IDIQ
Multiple Award Construction Brian Shipp
Contracts-MACC General Superintendent
Task Order Contracts cc: PFG/file
TOC �0364
Construction Management—
Agent or At-Risk
Design Build
Government
Commercial
Education
Industrial
Infrastructure
Communications
Corporate/Retail
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast