HomeMy WebLinkAboutPR 22969: EXTERIOR REPAIRS TO FIRE STATION #8 (11,
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INTEROFFICE MEMORANDUM
Date: January 6, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire Chief
RE: PR 22969 Exterior Repairs to Fire Station #8
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
22969 authorizing the City Manager to enter a contract with Preferred Facilities Group-USA,
LLC of Beaumont, Texas, for repairs and waterproofing of the exterior of Station #8 not to
exceed the amount of$61,183.37. This amount is based on Texas Buy Board Contract 581-19
pricing.
Background:
The permeable exterior walls of Fire Station #8 require repair and waterproofing. Water can
access the interior of the walls creating additional damage due to the permeability of the exterior
siding.
Budget Impact:
This item has a budgetary impact of$61,183.37, which is available in Fire Department
Building Maintenance Account No. 001-19-047-5312-00-30-000.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 22969
1/6/23 gsb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH PREFERRED FACILITIES GROUP-USA,
LLC OF BEAUMONT, TEXAS THROUGH BUY BOARD TEXAS
COOPERATIVE PURCHASING PROGRAM (CONTRACT NO. 581-19)
FOR THE REPAIR AND WATERPROOFING OF THE EXTERIOR OF
STATION #8 IN THE NOT TO EXCEED AMOUNT OF $61 , 183 . 37 ;
FUNDING AVAILABLE IN FIRE DEPARTMENT BUILDING
MAINTENANCE ACCOUNT NO. 001-19-047-5312-00-30-000
WHEREAS, the Port Arthur Fire Department' s Station #8 (7800
9th Avenue) requires exterior waterproofing and wall repair due
to water damage; and
WHEREAS, Chapter 271 of the Texas Government Code allows a
city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Buy Board Texas
Cooperative Purchasing Program, as an alternative to formal bid
process; and
WHEREAS, pursuant to Res . 02-341, the City of Port Arthur
entered into an interlocal agreement for cooperative purchasing
with Buy Board Texas Cooperative Purchasing Program; and
WHEREAS, Preferred Facilities Group-USA has provided a
quote for the interior repairs to Station #8 with Buy Board
Texas Contract 581-19 pricing (see quote attached hereto as
Exhibit "A") ; and
WHEREAS, funds were budgeted and are available for this
project in Fire Department Building Maintenance Account 001-19-
047-5312-00-30-000; and
P.R. No. 22969
1/6/23 gsb
WHEREAS, a copy of the quote for the replacement of the
roof is attached as Exhibit "A" .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is hereby authorized and
directed to execute on behalf of the City of Port Arthur a
contract with Preferred Facilities Group-USA of Beaumont, Texas,
in the not to exceed amount of $61, 183 . 37 (see quote attached
hereto as Exhibit "A") .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
, 2023, at a Regular Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES
Mayor:
Councilmember:
NOES :
Thurman Bill Bartie, Mayor
P.R. No. 22969
1/6/23 gsb
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
al Tizen Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, Cit Manager
Greg Benson, F. e Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
4:)KC'V_A_ ) r
Kandi Dan el, Cli on Williams, CPPB
Finance Director Purchasing Manager
P.R. No. 22969
1/6/23 gsb
EXHIBIT "A"
PREFERRED
FACILITIES GROUP - USA ExhibitA
Mailing Address:
PO Box 20658 11/21/22
Beaumont,TX 77720-0658
City of Port Arthur
0 (409)842-8181 1215 Woodworth
1910 (409)842-2274 Port Arthur,Texas 77640
pfg@pfg-usa.com
pfg-uso.com
Project: "Fire Station#8"
Job Order Contracting Subject: "Waterproofing"
Dear Mr. Bodin
Co-Op Purchasing Agreements
We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on
Indefinite Delivery,Indefinite local CCI and coefficient of.89.
Quantity-101Q
Proposal Recap:
Multiple Award Construction
Contracts-MACC • Pressure wash exterior
• Remove and replace all rotten 1x4
• Prepare all surfaces for finishes
Task Order Contracts • Seal all expansion joints
TOC
• Seal all cracks in stucco with elastomeric sealants
• Prep all exterior doors and jamb for finishes and apply finish coats as needed
Construction Management— • Apply two coats of elastomeric coating with color of choice to all wall surfaces
Agent or At-Risk • Furnish all lifts needed
• Refurbish sign as needed
Design Build
Proposal Cost $ 59,691.10
Government Bond(if applicable) $ 1,492.27
Total Price $ 61,183.37
Commercial
Exclusions:
Education Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
Industrial We estimate approximately thirty(30)working days to complete upon material delivery.
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Infrastructure Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
at your convenience to discuss this estimate.
Communications
Respectfully submitted,
Preferred Facilities Group-USA
Corporate/Retail r >
Assembly
Brian Shipp
General Superintendent
22-0063
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast