HomeMy WebLinkAboutPR 22971: REPAIR OF ONE SCREW PUMP AND GEARBOX AT THE WASTEWATER TREATMENT PLANT Cir'of
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INTEROFFICE MEMORANDUM
Date: January 6, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Mathews, PE - Director of Utilities
RE: PR 22971 - Repair of one screw pump and gearbox at the Wastewater
Treatment Plant
Introduction:
The intent of this Agenda Item is to seek City Council's authorization for the repair of one screw
pump and replacement of one gearbox at the Main Wastewater Treatment Plant from RPM
Services, Inc. of Iowa Colony, Texas. RPM Services, Inc. has been chosen to do the repair and
provided a BuyBoard quote, Contract No. 672-22, in the amount of $37,905.00. Funds are
available in Water Utilities Account No. 410-40-225-5318-00-00-000,Equipment Maintenance.
Background:
Due to normal usage, one of three screw pumps and gearboxes at the Main Wastewater
Treatment Plant failed and is in need of rehabilitation. This is an expensive and complex unit
that operates in the harshest of environments. In order to remain in compliance and avoid a
potential hazard to public health and safety per Texas Commission on Environmental Quality
(TCEQ) standards and guidelines.
Budget Impact:
Funding, in the amount of$37,905.00, is available in the Water Utilities Account No. 410-40-
225-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve PR No. 22971, authorizing the repair of one screw
pump and replacement of one gearbox at the Main Wastewater Treatment Plant, as
described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 22971
01/05/2023 meg
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE REPAIR OF ONE
SCREW PUMP AND REPLACEMENT OF ONE GEARBOX
BY RPM SERVICES, INC. OF IOWA COLONY, TEXAS
THROUGH BUYBOARD CONTRACT NO. 672-22 WITH A
PROJECTED BUDGETARY IMPACT IN THE AMOUNT
OF $37,905.00, FUNDING IS AVAILABLE IN WATER
UTILITIES ACCOUNT NO. 410-40-225-5318-00-00-000,
EQUIPMENT MAINTENANCE.
WHEREAS, due to normal usage, one of three screw pumps and gearboxes at the Main
Wastewater Treatment Plant failed and is in need of rehabilitation; and,
WHEREAS, RPM Services, Inc. of Iowa Colony, Texas provided a quote of$37,905.00
to disassemble, clean, inspect and rebuild the rotating assembly and gearbox; and,
WHEREAS, these repairs are vital to operations to stay within permit limits per Texas
Commission on Environmental Quality (TCEQ)regulations and guidelines; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing
Program("BuyBoard"); and,
WHEREAS, City staff has solicited a BuyBoard quote for a Screw Overhaul with New
GearBox as delineated in our Purchasing Policy.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby authorizes the repair to the
screw pump and replace the gearbox by RPM Services, Inc. of Iowa Colony, Texas, in the total
amount of$37,905.00 (Exhibit"A"); and,
THAT, this project will be funded by the Water Utilities Account No. 410-40-225-5318-
00-00-000, Equipment Maintenance; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
PR No. 22971
01/05/2023 meg
Page 2 of 3
READ, ADOPTED AND APPROVED THIS day of , 2023
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tize
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manag r
yF
alvin Ma s, P.E.
Water Utilities Director
PR No. 22971
01/05/2023 meg
Page 3 of 3
APPROVED AS TO AVAILABILITY OF
FUNDS:
K 0
Kandy Dana 1
Interim Director of Finance
�1 /it
Clifton illiams, CPPB
Purchasing Manager
Exhibit "A"
(Quote)
Vz;.°'.4" -PA
RPM SERVICES, INC.
27920 Hwy 288 Iowa Colony, Texas 77583
+ ' Office: (281) 595-3165 E-fax: (713) 513-5410
e PROPOSAL
DATE: 12/28/22 Buy Board#: 672-22 PROPOSAL: Q22-4550-283
CUSTOMER: City of Port Author
ATTENTION: Danny
LOCATION: WWTP
EMAIL: Danny.Thibodeaux@portarthurb<.gov
FROM: Mike Vaughn
SUBJECT: New Gear Box, Screw Pump Bearing Replacement
Work Scope:
• Overhaul Screw with New GearBox
o Inspect Upper Bearing Housing, inspect lower carrier bearing (pit will have
to be drained) if repairs are needed will need to be brought back to RPM to
be checked and machined.
• Remove and Reinstall Screw, if needed
• Remove and Reinstall Plate
• Remove old bearings and replace with new
• Set Motor (motor provided by city along with electrical service)
• Re-Align motor to Gearbox
• Couple motor stub shaft to Screw
• Provide Reports
Estimated Cost: $37,905.00
*Electrical and lifting to be provided by the City of Port Arthur.
This quote is for Parts, Material, Labor, & Delivery. This budgetary quotation is based upon the job scope
listed above. Project completion is subject to acquiring any long lead parts. Any additional repairs found
necessary that are not covered by this budgetary quotation will be submitted for your approval prior to the
work being completed.
We appreciate the opportunity to provide this budgetary quotation and look forward to assisting with your
maintenance needs in the future. If there are any questions, please call me at either of the numbers listed
below.
Thank you
Mike Vaughn
RPM Services Inc.
Office: 281.595.3165
Cellular: 281.808.4998
E-fax: 713.513.5410
Tel 281-595-3165 www rpm-services.com Fax 281-595-3046
STANDARD TERMS&CONDITIONS
QUOTATIONS—All quotations subject to acceptance within thirty(30)days from date of issue and are subject to change without notice
thereafter. Any variance from the terms and conditions contained herein is subject to the approval and acceptance by an authorized
representative of the Seller and is not binding until so approved and accepted in writing.
DELIVERY—Seller shall be excused for any delay in delivery or partial delivery,hereunder,resulting from any cause beyond its reasonable
control, including but not limited to fire,explosion,flood, epidemic, war, interruption or delay in transportation or labor troubles. In case
of delay caused by Buyer's failure to furnish necessary information as to specific details to be determined by said buyer,Seller may extend
date for shipment for a reasonable time,based on period of Buyer's delay and/or conditions at Seller's service center. In case shipment is
delayed by Buyer's failure to furnish shipping instructions or other details on request, Seller may at its option invoice material ready for
shipment,and payment therefore shall be made in accordance with the terms hereof.
TITLE OF EQUIPMENT—The title to the goods and/or services sold hereunder, and the right of repossession and removal thereof, shall
remain with the Seller until payment in full. Buyer agrees to properly care for all equipment and material delivered until the same is fully
paid for, and to hold the Seller harmless against any taxes assessed upon the equipment and material, or any part thereof, after
shipment.
EQUIPMENT SERVICES SOLD F.O.B. RPM FACILITY —All goods are sold F.O.B. Seller's Service Center. Delivery by Seller to Buyer is
completed when the equipment is properly packaged for shipment, including any special shipping instructions from Buyer and handed
over to and signed for by Carrier, the goods thereafter being at Buyer's risk. Buyer will make all claims against Carrier for damage
incurred during shipment.
INSURANCE — From time of shipment to full payment to Seller, Buyer shall insure for benefit of Seller and Buyer goods furnished
hereunder for fire, windstorm,and extended coverage. Buyer hereby waives all rights to recover from Seller for damage or loss for which
buyer is protected by insurance. Seller makes no warranty,either expressed or implied in connection with the services of its field service
personnel and shall have no liability either direct or indirect or for any loss, damage, injury, or expense resulting from or arising out of
their service, and in no event for consequential damage or injury or for any amount in excess of the amount the Buyer paid the Seller for
services rendered. The Sellers insurance coverage includes field services personnel while at the job site or traveling to and from the job
site. Seller's insurance certificates are available upon request.
EQUIPMENT MODIFICATIONS —The Seller in conjunction with the Buyer will determine the design specifications associated with all
equipment alterations and/or modifications to improve operational functionality. All modifications and/or repairs shall comply with
acceptable rotating equipment engineering practices and standards. Modifications that may be considered experimental will require
approval from the Buyer prior to proceeding.
WARRANTY— Seller warrants the equipment to be as specified herein. It is agreed that there are no other warranties, expressed or
implied. Defects,which develop under normal and proper use and maintenance within twelve(12)months from date of shipment,will be
corrected (defective parts/service will be performed F.O.B. Service Center), provided Buyer has complied with the Warranty Validation
requirements shipped with the equipment item and given prompt notice to Seller of any such defects. Equipment is not guaranteed
against chemical attack, corrosion, or abrasion, but all normal precautions will be taken to assure that goods used are of the material
grade and analysis specified. No allowance will be made for repairs or replacements not authorized in writing by the Seller. Seller shall
be notified of, and reserves the right to be represented at, any tests and/or inspections that Buyer may perform in conducting a root
cause failure analysis. It is agreed that Seller shall in no event be held responsible or liable for any loss, damage, injury, or expense
resulting from or arising out of their service,and in no event for consequential damage or injury for any amount in excess of the cost of
repair or replacement of a specified part that may be found defective. All equipment components manufactured by others, but not
included as part of specified equipment,will be subject to the standard warranty as issued by its manufacturer.
TAXES—Any tax, Federal, State or Municipal, levied on the sale of the equipment described herein or on the use or possession thereof
after shipment by Seller,shall be borne and paid by Buyer; and if any such tax shall be due and payable and if Seller shall be chargeable
by law for collection of same, Buyer will pay same to Seller on demand whether or not this contract of sale shall have been fully
performed.
INVOICES—All invoices are due"Net 30"from the invoice date, unless otherwise negotiated. Invoices not paid when due will be subject
to 1% interest per month from the date the invoice is due to the date paid. In case a note is accepted, it shall not be deemed payment
but only evidence of indebtedness,and if any note, or renewal note, shall not be paid when due,the entire outstanding balance shall at
option of holder become immediately due and payable,all fees and costs incurred in connection with the collection of any sum due to be
paid by Buyer.
CANCELLATION—Buyer may not cancel any order except upon written notice to Seller and on payment of a reasonable and proper sum
to compensate Seller for expenses incurred in processing said order to the date of cancellation, including planning, technical services,
expenses and all work performed and other commitments incurred from date of acceptance to date of cancellation.
COMPLETE AGREEMENT—This document shall represent the final, complete and exclusive statement of agreement between the parties
and may not be modified,supplemented,explained,or waived,except in writing,signed by an authorized representative of the Seller. In
the case of invalid provisions exist herein,the invalidity or unenforceability of any particular provision of the Terms and Conditions herein
shall not affect the other provisions hereof, and the Terms and Conditions herein shall be construed in all respects as if such invalid or
unenforceable provision were omitted. This document shall be interpreted and enforced in accordance with the laws of the State of
Texas,and Texas shall be the forum state for all disputes herein.
Tel 281-595-3165 www.rpm-services.com Fax 281-595-3046