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INTEROFFICE MEMORANDUM
Date: January 6, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 22974—Dell Purchase
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to make a large quantity purchase of computers and related equipment from Dell Marketing
L.P in an amount not to exceed $62,000.00.
Background:
The City routinely replaces purchases computers and related equipment that is necessary for
daily operations. Such devices have been budgeted for in the Information Technology I.T.
Equipment budget.
,
Budget Impact:
Th budgetary impact of this purchase is not to exceed $62,000.00. Funds are available in
i account 001-09-023-5241-00-10-000-
Recommendation:
It is recommended that City Council authorize the City Manager to approve a large quantity
purchase of computers and related equipment from Dell marketing L.P. through the Texas
Department of Information Resources contract number DIT-TSO-3763 for an amount not to
exceed $62,000.00
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO.22974
1/6/2022
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
COMPUTERS AND RELATED EQUIPMENT FROM DELL MARKETING, L. P.
THROUGH THE TEXAS DEPARTMENT OF INFORMATION RESOURCES
PURCHASING PROGRAM IN AN AMOUNT NOT TO EXCEED $62,000.00. FUNDING
BUDGETED IN INFORMATION TECHNOLOGY ACCOUNT 001-09-023-5241-00-10-
000-
WHEREAS, THE City requires the use of computers and related equipment for City
operations and routinely replaces computers and related equipment that has reached the end of its
useful life; and
WHEREAS, the City routinely purchases new computers and related equipment; and
WHEREAS, the City seeks to make a large quantity purchase of computers and related
equipment from Dell Marketing, L.P. in an amount not to exceed$62,000.00; and
WHEREAS, Dell Marketing L.P. can provide computers and related equipment through
the Texas Department of Information Resources(DIR)contract number DIR-TSO-3763.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to make a large
quantity purchase of computers and related equipment from Dell Marketing L.P. for an amount
not to exceed$62,000.00 through the Texas Department of Information Resources (DIR) contract
number DIR-TSO-37639. Funds available in the Information Technology Department account
001-09-023-5241-00-10-000-.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of January, A.D. 2023 at a
regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
P.R. NO.22974
1/6/2022
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
1/a/
Val Tizeno, Ci Attorney
APPROVED FOR ADMINISTRATION:
W1.C.G'y
Ronald Burton Clift 4ifliams
City Manager Purchasing Manager
/ ,
Fay Yo g
��
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
C.•-/N c"-A //'
andy Daniel
Interim Director of Finance