The URL can be used to link to this page

Home My WebLink About(2) 01/17/2023 REGULAR MEETING REGULAR MEETING —January 17, 2023 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Frank gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, January 17, 2023 at 5:39 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Pro Tem Ingrid Holmes; Councilmembers Cal Jones, Thomas Kinlaw, III, Kenneth Marks, Charlotte Moses and Donald Frank, Sr.; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. Mayor Thurman Bill Bartle was absent from the Regular Meeting. II. PROCLAMATIONS Proclamations Mayor Pro Tern Holmes issued the following Proclamation(s): January 17, 2023 as "Violence In The Workplace Day" III. PETITIONS & COMMUNICATIONS A. Speakers (1) Cordella Lyon, Golden Triangle Emergency Nurses Association Regarding Workplace Violence Cordella Lyon appeared with the group receiving the above-mentioned proclamation and chose not to speak. (2) Tom Harrison, ALLCO, LLC Regarding Proposed Resolution Number 22959, Port Acres & El Vista Drainage Project Allco Representative Torn Harrison, 6720 College St., Beaumont, Texas appeared before the City Council to discuss the above-mentioned topic. B. Presentations (1) A Presentation By The Quasquicentennial Steering Committee And Celebration Team Led By Verna Rutherford, Pat Avery, Dr. Albert Thigpen And Dr. Sam Monroe Quasquicentennial Steering Committee and Celebration Team Representatives Assistant City Manager Albert Thigpen, Verna Rutherford and Pat Avery gave the above- mentioned presentation. (2) A Presentation By Staff Regarding The November Financial Report Finance Director Kandy Daniel gave the above-mentioned presentation. C. Employee Recognition — None D. Correspondence — None E. Discussion — None IV. PUBLIC HEARING(S) — None V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) On behalf of Mayor Bartie, Mayor Pro Tern Holmes extended condolences to the friends and family upon the passing of former employees Marilyn Mosely and Laverne Ruth McMillan. Councilmember Jones extended condolences to the friends and family upon the loss of Tekoa Academy CEO Paula Richardson. Councilmember Kinlaw requested continued prayers and support for the recovery of EDC Board Director Christopher Smith. VI. UNFINISHED BUSINESS } (1) P.R. No. 22956 — A Resolution Adopting The City Of Port Arthur Finance Policies Manual Mayor Pro Tern Holmes introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Moses, seconded by Councilmember Kinlaw and carried, Proposed Resolution No. 22956 was adopted becoming Resolution No. 23-014. Voting Yes: Mayor Pro Tern Holmes; Councilmembers Jones, Kinlaw, Marks, Moses and Frank. Voting No: None. The caption of Resolution No. 23-014 reads as follows: RESOLUTION NO. 23-014 A Resolution Adopting The City Of Port Arthur Finance Policies Manual (2) P.R. No. 22959 — A Resolution Rejecting The Bids Submitted For The El Vista Subdivision And Port Acres Subdivision Drainage Improvement Projects And Authorizing The Purchasing Division To Re-Advertise The Invitations To Bid Mayor Pro Tern Holmes introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Frank, seconded by Councilmember Moses and carried, Proposed Resolution No. 22959 was adopted becoming Resolution No. 23-015. Voting Yes: Mayor Pro Tem Holmes; Councilmembers Jones, Kinlaw, Marks, Moses and Frank. Voting No: None. The caption of Resolution No. 23-015 reads as follows: RESOLUTION NO. 23-015 A RESOLUTION REJECTING THE BIDS SUBMITTED FOR THE EL VISTA SUBDIVISION City Council Minutes Regular Meeting —January 17, 2023 2 AND PORT ACRES SUBDIVISION DRAINAGE IMPROVEMENT PROJECTS AND AUTHORIZING THE PURCHASING DIVISION TO RE- ADVERTISE THE INVITATIONS TO BID VII. CONSENT AGENDA Upon the motion of Councilmember Kinlaw, seconded by Councilmember Moses and carried, the following Consent Agenda items were adopted with the exception Proposed Resolution No. 22940: Voting Yes: Mayor Pro Tem Holmes; Councilmembers Jones, Kinlaw, Marks, Moses and Frank. Voting No: None. A. Travel Request/Expense Reports — None B. Minutes December 20, 2022 Regular Meeting January 9, 2023 Regular Meeting C. Resolutions (1) P.R. No. 22922 — A Resolution Authorizing The City Manager To Execute Amendment No. 8 To The Software As A Service Agreement (SAAS) With Tyler Technologies Approved Pursuant To Resolution 19-392 To Adjust The Quarterly SAAS Payment Schedule To Reflect Changes In Implementation Dates For The Utility Billing System And The Asset Management Systems And To Receive A Credit Of $16,641.75 For Payment Made For The October 2022 — December 2022 Period Proposed Resolution No. 22922 was adopted becoming Resolution No. 23-016. (2) P.R. No. 22924 — A Resolution Authorizing The City Manager To Execute Change Order Nos. 1, 2 And 3 And Release Of The Retainage In The Amount Of $5,653.80 To Cross Plus Construction Of Waco, Texas, For The Completion Of The Demolition Of Port Arthur Transit's Decommissioned Maintenance Building Foundation Located At 320 Dallas Avenue; Funding Available In Transit Account 401-70-530-8512-00-06-000, TR11430-CAP-OCO Proposed Resolution No. 22924 was adopted becoming Resolution No. 23-017. (4) P.R. No. 22958 — A Resolution Authorizing The Acceptance Of A Grant/Donation From The Williams Companies, Inc. For First Responder Support In The Amount Of $2,000.00 Proposed Resolution No. 22958 was adopted becoming Resolution No. 23-018. (5) P.R. No. 22962 — A Resolution Authorizing The City Manager To Approve A 36-Month Spectrum Enterprise Service Order To Continue Providing Internet Service At City Hall For A Projected Annual Amount Of $13,188.00. City Council Minutes Regular Meeting —January 17, 2023 3 Funding Is Available In The Information Technology Communication Account 001-09-023-5482-00-10-000 Proposed Resolution No. 22962 was adopted becoming Resolution No. 23-019. (6) P.R. No. 22963 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Paramount Design & Development Of Beaumont, Texas, For The Reconstruction Of Four (4) Homes, Increasing The Contract Amount By $22,704.05 To A New Contract Total Of $709,223.00. Funds Will Be Provided From Account No. 105-13-033-5470-00- 40-000, Project Numbers CD5115, CD6145, CD7115, CD7145 And The Texas Department Of Housing And Community Affairs Home Investment Partnerships Program Reservation System Proposed Resolution No. 22963 was adopted becoming Resolution No. 23-020. (7) P.R. No. 22967 — A Resolution Authorizing The City Of Port Arthur To Enter Into An Agreement With The Workforce Solutions Southeast Texas Board Of Beaumont, Texas, For Additional Child Care Funds Proposed Resolution No. 22967 was adopted becoming Resolution No. 23-021. (8) P.R. No. 22968 — A Resolution Authorizing The City Manager To Enter Into A Contract With Preferred Facilities Group-USA, LLC Of Beaumont, Texas Through Buy Board Texas Cooperative Purchasing Program (Contract No. 581- 19) For The Repair Of The Interior Of Station #6 In The Not To Exceed Amount Of $45,912.89; Funding Available In Fire Department Building Maintenance Account No. 001- 19-047-5312-00-30-000 Proposed Resolution No. 22968 was adopted becoming Resolution No. 23-022. (9) P.R. No. 22969 — A Resolution Authorizing The City Manager To Enter Into A Contract With Preferred Facilities Group-USA, LLC Of Beaumont, Texas Through BuyBoard Texas Cooperative Purchasing Program (Contract No. 581- 19) For The Repair And Waterproofing Of The Exterior Of Station #8 In The Not To Exceed Amount Of $61,183.37; Funding Available In Fire Department Building Maintenance Account No. 001-19-047-5312-00-30-000 Proposed Resolution No. 22969 was adopted becoming Resolution No. 23-023. (10) P.R. No. 22971 — A Resolution Authorizing The Repair Of One Screw Pump And Replacement Of One Gearbox By RPM Services, Inc. Of Iowa Colony, Texas Through BuyBoard Contract No. 672-22 With A Projected Budgetary Impact In The Amount Of $37,905.00, Funding Is Available In Water Utilities Account No. 410-40-225-5318-00-00- 000, Equipment Maintenance Proposed Resolution No. 22971 was adopted becoming Resolution No. 23-024. City Council Minutes Regular Meeting —January 17, 2023 4 (11) P.R. No. 22973 — A Resolution Nominating BASF Corporation To The Office Of The Governor Economic Development And Tourism (OOGEDT) Through The Economic Development Bank For Designation As A Qualified Business And Enterprise Project Under The Texas Enterprise Zone Program Under The Texas Enterprise Zone Act, Chapter 2303, Texas Government Code Proposed Resolution No. 22973 was adopted becoming Resolution No. 23-025. (12) P.R. No. 22974 — A Resolution Authorizing The City Manager To Purchase Computers And Related Equipment From Dell Marketing, L.P. Through The Texas Department Of Information Resources Purchasing Program In An Amount Not To Exceed $62,000.00. Funding Budgeted In Information Technology Account 001-09-023-5241-00-10- 000 Proposed Resolution No. 229741 was adopted becoming Resolution No. 23-026. VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (3) P.R. No. 22940 — A Resolution Authorizing The Purchase Of A Playscape System For Lakeview Park Located At 5200 7th Street From Kraftsman Commercial Playgrounds & Water Parks Of Spring, Texas Through Texas BuyBoard Cooperative Purchasing Contract No. 679-22 In The Amount Of $87,932.80; Funding Available In Account Number 307-25-067-8525-00-10-000 Project Number PR0008 Mayor Pro Tern Holmes introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Moses and seconded by Councilmember Kinlaw that Proposed Resolution No. 22940 be adopted. Parks and Recreation Director Chandra Alpough appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Pro Tern Holmes; Councilmembers Jones, Kinlaw, Marks, Moses and Frank. Voting No: None. Proposed Resolution No. 22940 was adopted becoming Resolution No. 23-027. The caption of Resolution No. 23-027 reads as follows: RESOLUTION NO. 23-027 A RESOLUTION AUTHORIZING THE PURCHASE OF A PLAYSCAPE SYSTEM FOR LAKEVIEW PARK LOCATED AT 5200 7TH STREET FROM KRAFTSMAN COMMERCIAL PLAYGROUNDS & WATER PARKS OF SPRING, TEXAS THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT NO. 679-22 IN THE AMOUNT OF City Council Minutes Regular Meeting —January 17, 2023 5 $87,932.80; FUNDING AVAILABLE IN ACCOUNT NUMBER 307-25-067-8525-00-10-000 PROJECT NUMBER PR0008 A. Resolutions - None B. Ordinances — None IX. ADJOURNMENT OF MEETING Upon the motion by Councilmember Moses, seconded by Councilmember Frank and carried unanimously, the City Council adjourned their meeting at 6:27 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR PRO TEM INGRID HOLMES ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD January 17, 2023. APPROVED: City Council Minutes Regular Meeting —January 17, 2023 6