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Home My WebLink AboutPR 22820: 5TH AND 6TH STREET PAVEMENT REHABILITATION PROJECT City of -- ort rthtir www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 19,2023 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: John Cannatella,PE,City Engineer RE: PR22820: 5th& 6th Street Pavement R abilitation Project from Atlanta Avenue to Nashville Avenue: Gulf Coast a CRH Company of Beaumont,Texas-Change Order#3 inlet rebuild,remobilization,deduction of original contract amount and the addition of 130 calendar days.Project Numbers ST 1 P54 and ST 1 P55. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 3 for the 5th and 6th Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue to rebuild inlets, remobilize the project and decrease the original contract amount by $93,812.37; also adding 130 calendar days to the contract with Gulf Coast a CRH Company of Beaumont,Texas. Background: The City of Port Arthur had identified 5th and 6th Street from Atlanta Avenue to Nashville Avenue as needing rehabilitation in order to accommodate the proposed new homes construction project. The Purchasing Department advertised for bids under Bid No. P21-038. The four (4) bids received were opened and evaluated by the Public Works staff on May 12,2021 with Gulf Coast a CRH Company(Gulf Coast)of Beaumont,Texas,being the lowest responsible bidder for$1,483,845.00. Pursuant to Resolution 22-138,Port Arthur City Council approved Change Order No. 1 from Gulf Coast that addressed the construction of manholes with risers;installation of dual 15"HDPE pipe;preparation and construction of conflict boxes;curb and inlet rework; rate increases for concrete,and additional backfill for the amount of$181,409.00. Change Order No. 1 increased the original contract amount of$1,483,845.00 to the new contract amount of$1,665,254.00. Additionally, Change Order No. 1 added 132 calendar days to the original contract completion date of June 1,2022,amending it to the new contract completion date of October 11,2022. "Remember,He are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur.Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Pursuant to Resolution 22-333, Port Arthur City Council approved Change Order No. 2 from Gulf Coast to add 16 inlet top rebuilds,expanded trench excavation protection,removal of additional concrete curb/gutters, fifteen pipe plugs, and 155LF of HDPP piping for the 5th and 6th Street Pavement Rehabilitation Project. Change Order No. 2 increased the original contract amount of$1,665,254.00 by $161,566.02 to the new contract amount of$1,826,820.02. Change Order No. 3 is being submitted by Gulf Coast to add nine(9)inlet top rebuilds to 5th Street and costs associated with remobilization of project; deleting curb inlet work, deleting the removal of manholes, deleting approximately 2,115 linear feet of HDPP pipe from 6th Street, thereby decreasing the original contract amount by $93,812.37 amending it from the old contract amount of $1,826,820.02 to the new contract amount of$1,733,007.65. Additionally,Change Order No.3 adds one hundred thirty(130)calendar days to the original contract completion date of October 11,2022 amending it to the new contract completion date of February 18,2023. Budget Impact: Change Order No. 3 impacts funds in the Street Maintenance Account No. 307-80-625-8518-00-10-000 and the Community Development Block Grant (CDBG) 105-13-033-8517-00-40-000. Project Nos. ST1P54 and ST1P55. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 22820 with Gulf Coast a CRH Company of Beaumont,Texas,authorizing the City Manager to execute Change Order No. 3 that adds nine (9)inlet top rebuilds to 5th Street and adds costs associated with remobilization of project;deleting curb inlet work, deleting the removal of manholes, deleting approximately 2,115 linear feet of HDPP pipe from 6th Street, thereby decreasing the original contract amount by $93,812.37 amending it to the new contract amount of $1,733,007.65. Additionally, it is recommended that Council approves the addition of one hundred thirty(130)calendar days to the original contract completion date of October 11,2022 amending it to the new contract completion date of February 18,2023. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.22820 1/19/2023 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST A CRH COMPANY OF BEAUMONT, TEXAS, FOR INLET REBUILDS WITH TOPS, REMOBILIZATION, REMOVAL OF 2,115 LINEAR FEET OF HDPP PIPE, ADDITION OF 130 CALENDAR DAYS AND A DECREASE IN THE CONTRACT AMOUNT BY $93,812.37 TO THE NEW CONTRACT AMOUNT OF $1,733,007.65 FOR THE 5TH AND 6TH STREET REHABILITATION PROJECT WITH FUNDING FROM THE STREET MAINTENANCE ACCOUNT 307-80-625-8518-00-10- 000 AND THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACCOUNT 105-13-033-8517-00-40-000. PROJECT NOS. ST1P54 AND ST1P55. WHEREAS, pursuant to Resolution No. 21-223, the City of Port Arthur City Council awarded the 5TH & 6TH Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue to Gulf Coast a CRH Company (Gulf Coast) of Beaumont, Texas for $1,483,845.00 and a term of 240 calendar days; and, WHEREAS, pursuant to Resolution 22-138, Port Arthur City Council approved Change Order No. 1 from Gulf Coast to address the preparation for the construction of additional manholes with risers, installation of double 15" HDPE pipe, preparation for conflict boxes, construction of conflict boxes, curb and inlet rework, ring risers and additional backfill for $181,409.00, increasing the contract amount of $1,483,845.00 to the new contract amount of $1,665,254.00; and, WHEREAS, Change Order No. 1 also added 132 calendar days to the original contract completion date of June 1, 2022 amending it to the new contract completion date of October 11, 2022; and, PR No.22820 1/19/2023 mje Page 2 of 4 WHEREAS, pursuant to Resolution No. 22-333, Port Arthur City Council approved Change Order No. 2 to add 16 inlet top rebuilds, expand trench excavation protection, remove concrete curbs and gutters, add fifteen pipe plugs, and 155 linear feet or HDPP piping for 5th and 6th Street increasing the contract amount of $1,665,254.00 by $161,566.02 to the new contract amount of $1,826,820.02; and, WHEREAS, Change Order No. 3 is being submitted by Gulf Coast to add nine (9) inlet top rebuilds to 5th Street and costs associated with remobilization of the project and the removal from the scope of work on 6th Street of 2,115 linear feet of HDPP pipe, manholes, curb inlets, and tree removal, see Exhibit A; and, WHEREAS, Change Order No. 3 deducts $93,812.37 from the 6th Street Project amending the contract amount of $1,826,820.02 to the new contract amount of $1,733,007.65; and, WHEREAS, Change Order No. 3 adds one hundred thirty (130) calendar days to the original contract completion date of October 11, 2022 amending it to the new contract completion date of February 18, 2023; and, WHEREAS, Change Order No. 3 impacts funds in the Street Maintenance Account No. 307-80-625-8518-00-10-000 and the Community Development Block Grant (CDBG) 105-13-033-8517-00-40-000. Project Nos. ST1P54 and ST1P55; and, WHEREAS, approval of Change Order No. 3 submitted by Gulf Coast a CRH Company of Beaumont, Texas is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, PR No.22820 1/19/2023 mje Page 3 of 4 THAT, Change Order No. 3 is herein approved and the City Manager is authorized to execute said Change Order No. 3 to the contract between the City of Port Arthur and Gulf Coast a CRH Company of Beaumont, Texas for the addition of inlet tops, costs associated with remobilization of the project, the removal from the scope of work on 6th Street of 2,115 linear feet of HDPP pipe, manholes, curb inlets, and tree removal; and, THAT, removal of the scope of work on 6th Street allows a deduction of$93,812.37 amending the contract amount from $1,826,820.02 to the new contract amount of $1,733,007.65; and, THAT, said Change Order No. 3 adds one hundred thirty (130) calendar days to the original contract completion date of October 11, 2022 to the new contract completion date of February 18, 2023; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2023 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: PR No.22820 1/19/2023 mje Page 4 of 4 Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: kc1c Kandy Daniel Interim Director of inance John Cannatella, PE City Engineer Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: November 30,2022 PROJECT: STH/6TH STREET PAVEMENT REHABILITATION PROGRAM OWNER: CITY OF PORT ARTHUR CONTRACTOR: GULF COAST OF BEAUMONT,TEXAS CHANGE ORDER NO.:3 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the com pletion of the project: Item Item Original Original No. Code Description Unit Unit Price New Quantity Added New Amount Quantity Amount 5TH STREET "' '"' INLET TOP REBUILD EA 9 $ 5,883.00 $ 52,947.00 4.00 $ 23,532.00 500 001 RE-MOBILIZATION LS 1 $ 5,500.00 $ 5,500.00 1.00 $ 5,500.00 465 CURB INLETS(4')(5'INSIDE)(COMP IN PL) EA 20 $ 4,890.00 $ 97,800.00 -3.12 $ (15,256.80) 464 HDPP PIPE(181(COMPL IN PL) LF 489 $ 68.00 $ 33,252.00 -351.23 $ (23,883.64) 496 REMOVING STRUCTURES(CURB INLETS) EA 40 $ 570.00 $ 22,800.00 -10.00 $ (5,700.00) 464 HDPP PIPE(24")(COMPL IN PL) LF 362 $ 59.00 $ 21,358.00 -54.88 $ (3,237.92) 465 JUNCTION BOX(4'X4'X4'INSIDE)(COMPL IN PL) EA 1 $ 3,665.00 $ 3,665.00 -0.46 $ (1,685.90) 6th Street 464 HDPP PIPE(36")(COMPL IN PL) LF 357 $ 101.00 $ 36,057.00 -4.55 $ (459.55) 464 HDPP PIPE(24")(COMPL IN PL) IF 751 $ 59.00 $ 44,309.00 -21.54 $ (1,270.86) 464 HDPP PIPE(18")(COMPL IN PL) LF 1,007 $ 68.00 $ 68,476.00 -192.15 $ (13,066.20) 465 MANHOLES(4'X4'INSIDE)(TY A)(COMP IN PL) EA 6 $ 4,080.00 $ 24,480.00 -0.24 $ (979.20) 465 CURB INLETS(4'X5'INSIDE)(COMP IN PL) EA 20 $ 4,890.00 $ 97,800.00 -6.62 $ (32,371.80) 496 REMOVING STRUCTURES(PIPES)(12"-18") LF 101 $ 2.50 $ 252.50 -101.00 $ (252.50) 496 REMOVING STRUCTURES(CURB INLETS) EA 28 $ 570.00 $ 15,960.00 -5.00 $ (2,850.00) 496 REMOVING STRUCTURES(MANHOLES) EA 1 $ 570.00 $ 570.00 -1.00 $ (570.00) 100 PREPARING RIGHT OF WAY(TREE REMOVAL)(6"-12") EA 10 $ 515.00 $ 5,150.00 -10.00 $ (5,150.00) 100 PREPARING RIGHT OF WAY(TREE REMOVAL)(4"-30") EA 20 $ 895.00 $ 17,900.00 -18.00 $ (16,110.00) ADD $ (93,812.37) ORIGINAL CONTRACT AMOUNT $ 1,826,820.02 NEW CONTRACT AMOUNT $ 1,733,007.65 ORIGINAL CONTRACT AMOUNT: $ 1,483,845.00 TOTAL FROM PREVIOUS CHANGE ORDER NO 1: $ 181,409.00 TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 161,566.02 TOTAL AMOUNT OF CHANGE ORDER NO.3: $ (93,812.37) PERCENT OF THIS CHANGE ORDER NO.3: -6.3222% TOTAL PERCENT CHANGE ORDERS NO.1,2,3: 16.7917% FINAL CONTRACT AMOUNT: $ 1,733,007.65 130 ADDITIONAL CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.3 ORIGINAL CONTRACT DATE: October 11,2022 NEW CONTRACT DATE: February 18,2023 PREPARED BY: QUANTITIES VARIFIED BY: M.Jenn r Edwards,BAAS,MPA rtin Flood,P Ject Manager IP Manager APPROVED BY: APPROVED BY: JchLeUe 'eager n Cannatella,PE,City Engineer //- Gulf Coast a CRH C oanv 12/5-/ a a APPROVED BY: APPROVED BY: Ron Burton,City Manag Clifton Williams,CPPB,Purchasing Manager c_iyiE• Qe3, Mary Essex,Grant P Administrator