HomeMy WebLinkAboutPR 22866: PURCHASE OF ONE HAMMERHEAD PORTABURST PB 30 GEN 2 City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 20, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 22866—Purchase of one Hammerhead Portaburst PB 30 Gen 2
Introduction: The intent of this Agenda Item is to seek City Council's approval for City
Manager to purchase one service line puller, a Hammerhead Portaburst PB 30 Gen 2, from
EKA Sales of Grayson, Georgia. EKA Sales provided a BuyBoard quote, Contract No. 684-22
for the service line puller in the amount of$32,349.88 from Account No. 410-40-220-8522-00-
00-000, Equipment. The Utilities Department will use the service line puller to replace sanitary
sewer pipes City-wide. This will assist in decreasing Inflow and Infiltration(I/I) of storm water
into the collection system, reduce the number of sanitary sewer overflows, and provide better
flow of storm water.
Background: The Utilities Department will use the service line puller to replace sanitary sewer
pipes City-wide. This will assist in decreasing Inflow and Infiltration (I/I) of storm water into
the collection system, reduce the number of sanitary sewer overflows, and provide better flow
of storm water.
Budget Impact: EKA Sales of Grayson, Georgia provided a BuyBoard quote, Contract No.
684-22 for a Hammerhead Portaburst PB 30 Gen 2 in the amount of$32,349.88 from Account
No. 410-40-220-8522-00-00-000, Equipment.
Recommendation: It is recommended that City Council approve PR No. 22866, authorizing
the City Manager to purchase the service line puller, as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 22866
1/20/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF A HAMMERHEAD PORTABURST PB 30 GEN 2
FROM EKA SALES OF GRAYSON, GEORGIA
THROUGH BUYBOARD CONTRACT NO. 684-22
FOR THE UTILITIES DEPARTMENT THAT WILL
BE USED IN THE REPLACEMENT OF SANITARY
SEWER LINES FOR THE TOTAL AMOUNT OF
$32,349.88; FUNDS ARE AVAILABLE IN UTILITIES
ACCOUNT NO. 410-40-220-8522-00-00-000,
EQUIPMENT.
WHEREAS, the sanitary sewer pipes in the City of Port Arthur are in need of
replacement; and,
WHEREAS, the pipebursting method has been selected to accomplish this task utilizing
City employees; and,
WHEREAS, this service line puller, a Hammerhead Portaburst PB 30 Gen 2, will be an
essential part of the operation; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard,
as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, the Water Utilities Department has solicited a quote for a service line
puller,as delineated in our Purchasing Policy; and,
WHEREAS, EKA Sales of Grayson, Georgia provided a BuyBoard quote, Contract No.
684-22 for a Hammerhead Portaburst PB 30 Gen 2 in the amount of$32,349.88 from Account
No. 410-40-220-8522-00-00-000, Equipment; and,
PR No. 22866
1/20/23 bw
Page 2 of 3
WHEREAS, the quote from EKA Sales, attached as EXHIBIT "A", meets our
specifications.
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF
PORT ARTHUR:
THAT, City Council hereby authorizes the purchase of one Hammerhead Portaburst PB
30 Gen 2 from EKA Sales of Grayson, Georgia through BuyBoard Contract No. 684-22 in the
amount of$32,349.88 (Exhibit"A"); and,
THAT, funding for this equipment is provided for in Account No. 410-40-220-8522-00-
00-000, Equipment; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2023 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 22866
1/20/23 bw
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Va ecia Tizen Ronald Burton
City Attorney City Manager
Ca1v. Matth ws, P.E.
Wat Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Daniel Clifton Williams, CPPB
—Ifitefitm-Finance Director Purchasing Manager
EXHIBIT A
(Quote)
EKA Elia\P.O. Box 932•Grayson, GA 30017-0018
770.498.9316 •866.498.9316 • 770.498.9318 (fax) \11 GOVERNMENT
EKASa/es.com SALES EXPERTS
Customer Quote EKAQuote# Date Quote valid until:
11733 1/16/2023 4/28/2023
_ Name/Address Delivery Address
City of Port Arthur(TX) City of Port Arthur(TX)
300 4th Street 300 4th Street
Port Arthur,TX 77640 Port Arthur,TX 77640
Ben Fraire 409-350-8293
BenFraire.com2013@gmail.com
Solicitation number BuyBoard Quote
EKA Quote Contact Contract Number Payment Terms F.O.B.terms Dealer
earle@ekasales.com 684-22 NET 30 DAYS Destination Hammerhead
Item/Description Qty Price Each Total
912-5045 HAMMERHEAD PORTABURST®PB30 GEN 2 1 20,574.49 20,574.49
Down Hole Unit
3000psi max pressure(=30ton)
2-12gpm max flow(2gmp—1ft/m)
More than 3000psi power source requires part#912-3352
More that 12gpm power source requires part#912-3352
912-6603 CONTROL UNIT PB13 Power Supply 1 6,699.04 6,699.04
912-3201 EXTRACTION CAGE(GEN II &LIGHTNING) 1 734.53 734.53
912-3163 CABLE, SWAGED, '/."X 100' 1 1,028.32 1,028.32
911-3074 QUICK GRIP BURST HEAD,4", SDR 11-26 Tooling 1 1,762.85 1,762.85
911-3076 QUICK GRIP BURST HEAD, 6", SDR 11-26 Tooling 1 2,791.17 2,791.17
BUYBOARD DISCOUNT 1 -2,790.52 -2,790.52
TECH BURST-TECH SUPPORT-BURSTING 1 1,200.00 1,200.00
Per day. Minimum two business days for domestic technical support.
(TECH-LBR003)
SHIPPING: Estimated freight.Applicable freight charges 1 350.00 350.00
are finalized upon invoice.
EXPECTED SHIP DATE: 26-APR-2023
(PLEASE PROVIDE A SALES TAX EXEMPTION CERTIFICATE WITH ORDER)
Earle Kinlaw&Associates, Inc. [dba] EKA
DUNS: 075949644 SAM Unique Entity ID:DKRAJNL462K6
TIN:58-1328598 Cage Code:2Y851.
We appreciate the opportunity to serve your government business needs. Total $32,349.88
a