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Home My WebLink AboutPR 22978: EDC, INSTALLATION OF A NATURAL GAS GENERATOR 0 c PORT*ARTHUR DEVELOPMENT CORPORATION MEMORANDUM Date: January 19, 2023 To: City of Port Arthur Council Members Through: Ronald Burton, City Manager From: Terry Stokes, PAEDC Chief Executive Officer RE: PR-22978 I A resolution authorizing the City of Port Arthur Section 4A Economic Development Corporation approving a quote from Panama Equipment of Cleveland, Texas and engaging their services to purchase and install a 200kw 3 phase natural gas generator at the PAEDC office building located at 501 Procter Street; in an amount not to exceed$192,142.86. Funds available in EDC account No. 120-80-625-8522-00-00-000 Introduction: The intent of this resolution is to authorize the City of Port Arthur Section 4A Economic Development Corporation approving a quote from Panama Equipment of Cleveland, Texas and engaging their services to purchase and install a 200kw 3 phase natural gas generator at the PAEDC office building located at 501 Procter Street. Background: For the safety and comfort of the tenants of the office building at 501 Procter Street, the PAEDC intends to purchase and install a backup generator for the building. Quotes were requested of the following vendors: A&A Electric, Jefferson Electric, Panama Equipment, and Newtron Electric. Quotes were submitted by the following vendors: Panama Equipment and Jefferson Electric. At their Regular Board Meeting of January 10, 2023, the PAEDC Board of Directors approved acceptance of the quote submitted by Panama Equipment as it was the lowest price. Recommendation: It is recommended that the City Council of the City of Port Arthur authorize the City of Port Arthur Section 4A Economic Development Corporation approving a quote from Panama Equipment of Cleveland, Texas and engaging their services to purchase and install a 200kw 3 phase natural gas generator at the PAEDC office building located at 501 Procter Street. Budget Impact: The budgetary impact is $192,142.86. P.R. No. 22978 01/12/2023 KM/jc RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION APPROVING A QUOTE FROM PANAMA EQUIPMENT OF CLEVELAND, TEXAS AND ENGAGING THEIR SERVICES TO PURCHASE AND INSTALL A 200KW 3 PHASE NATURAL GAS GENERATOR AT THE EDC OFFICE BUILDING LOCATED AT 501 PROCTER STREET; IN AN AMOUNT NOT TO EXCEED $192,142.86. FUNDS AVAILABLE IN EDC ACCOUNT NO. 120-80-625- 8522-00-00-000 WHEREAS, the City of Port Arthur Section 4A Economic Development Corporation (PAEDC) owns the property located at 501 Procter Street, Port Arthur. Texas and has the commitment to maintain the safety and integrity of said premises; and WHEREAS, a whole-building generator provides emergency power to keep an organization active during a power outage; and WHEREAS,for the safety and comfort of the tenants, a generator is necessary; and WHEREAS,the PAEDC obtained two quotes for the purchase and installation of a whole- building generator for the office building at 501 Procter Street; and WHEREAS, Panama Equipment has provided the lowest quote that includes the purchase of the generator, electrical labor, gas line labor, concrete labor, engineered drawings, galvanized platform and complete generator start-up, as described in Exhibit"A"; and WHEREAS, at their January 10, 2023 Regular Board Meeting, the PAEDC Board of Directors approved the quote submitted by Panama Equipment for their services for a generator to be installed at 501 Procter Street in the amount of$192,142.86. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council authorizes PAEDC to approve the Panama Equipment quote and engage their services to purchase and install a generator at 501 Procter Street in the amount of$192,142.86. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of A.D., 2023, at a Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES: Mayor Councilmembers NOES: Thurman Bartie,Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: QQ r 1 - rkIS Te Stokes,PAE � SCEO APPROVED AS TO FORM: j � �- eharles E. Zech, PAEDC Attorney APPROVED A TO FORM: Votif ii Val Tizeno,City Att ey APPROVEDP AS TO AVAILABILIT F FUNDS: 9k Cti.� Kandy Daniel, Finance Director EXHIBIT "A" PAN EQUI ME QUOTE P E N T Customer:City of Port Arthur EDC DATE: December 34,2022 State:Texas SCOPE OF WORK: • Engineered Drawings • Have all utilities marked around building before cunstruction start • Purchase 200kw 3 Phase 480/277V Natural Gas Generator and 400 amp 3 Phase 480/277V ATS • Cut out existing concrete where smoking area is currently,Cut concrete out in driveway to trench for electrical line from ATS to generator and gas line from meter to genertor. • Install ATS and cut over after hours on a weekend • Install electrical conduit in trench and stub up at where concrete generator pad will be Installed • Install gas line and stub up where concrete generator pad will be installed • Back fill trench and compact in 6 inch lifts • Pour concrete over trench in existing alley drive way,pour generator pad.and new smoking area pad. • Install 3'tall generator platform • Set generator on platform • Wire in generator to ATS to complete electrical • Finish gas line plumbing from stub ups to generator • Complete Generator Start-up PANAMA EQUIPMENT CONTACT INFO. CUSTOMER CONTACT INFORMATION Name: Name: Phone Email: Rene Trevino Krystle Villarreal-Muller (409)963-0579 kvillarreal-Muller PAEDC.ORG Phone: Location Equipment ID Number Site Name v 281-68- 0 501 Procter St,Port 75 45 Arthur,TX7764o Emergency Generator PORT ARTHUR EDC BUILDING QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL 200kw 3 Phase 1.0o 480/277v Natural Gas Generator g 128,571.43 $ 228,571.43 400A 3 Phase 480/277v ATS 1.00 Electrical labor and Materials $ 20,000 00 $ 20,000.00 • 1.00 Gas Line Labor and Materials $ 17,857.14 $ 27,857.14 1.00 Concrete Labor and Materials ; $ 6,428.57 j $ 6,428.57 1.00 Engineered Drawings $ 10,714.29 I $ 20,714.29 2.00 3'tall galvanized Generator Platform $ 8,571.43 $ 8,572 43 Thank you for your business! TOTAL'; 8 192,142.86 General—Ouahficationsi0.M,rtrons This document contains confidential and proprietary information.Its contents shall not be copied or distributed to third parties without the express written permission of Panama Equipment LLC a.Proposal does not include any state sales tax(except for contractor consumable materials),gross receipt,or other taxes for this project.The customer is responsible to issue the contractor and the respective subcontractors a`direct pay Femur and to accrue and pay any state saks or other taxes for this project.Buyer shall be responsible for any tax,interest,and penalty if such exemption certificate or direct payment permf certificate Is disallowed by the proper taxing authority. 3 This proposal is based on the information provided by the customerandior owner or owners of legal record(If different)md includes installation of all materials and equipment as shown in the documents provided as of the date of the proposal a Work will be performed according to the drawings and information provided by the company being quoted. 5 Panama Equipment LLC will not accept any responsibilityo,charge for modifications,renal,servicing,and adjustment odor any other hems without the ath ,y In the forty of a purchase order in advance of doing the work. 6.Panama Equipment LLC shall not under any circumstance be responsible for any additional cost,any loss or perceived lossby the customer.Pother,the customer shall wave any rights to charge back or deduct from any payments due Parma Equipment LLC,any fees or costs the customer may have Incurred whereby Panama Equipment LLC didnot directly approve such fees or costs and was not in direct and complete control for incurring such costs ].Removal of any unidentified obstructions and any associated delays or downtime due to same,wdl be considered as extras m this proposal 6.Any changes to these drawings or w drawings that are issued to Panama Equipment LLC at any time after the submittal ofour proposal will be considered an extra and priced accordingly on Change Ordet Requests and submitted to at panes involved for rev w,approval,and budget increase before any work asociated wnh these changes takes place g.Our standard labor and equipment races shall apply for any extra work. so.My delays and/or work stoppages not caused by the deed result of Panama Equipment LLC or its direct subcontractors shall be considered extra and billed at the current contract rates ss Upon completion of this project,Panama Equipment LLC willprovide all required documentation and inspection reports. 17.This quote is valid for 3o days.