HomeMy WebLinkAboutPR 22979: AUTHORIZING THE REPLACEMENT OF THE CITY HALL ROOF City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 13, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Flozelle C. Roberts, E.I.T., M.Eng., M.B.A., Public Works Director.
RE: P.R. 22979—Authorizing the Replacement of the City Hall Roof
Introduction:
The intent of this agenda item is to authorize the City Manager to execute a contract with
Preferred Facilities Group - USA of Beaumont, Texas, under Buy Board Texas Contract No.
581-19 for the City Hall roof repairs for the amount of$64,377.88.
Background:
City Hall's roof is nearing the end of its useful life, as evidenced by frequent leaks and numerous
ceiling tile changes. It is,therefore, in the City's best interest to replace the roof and add a drain
under the main HVAC units.
Preferred Facilities Group—USA of Beaumont, Texas, submitted a quote for the repairs through
Buy Board Texas.
Budget Impact:
There will be a budgetary impact of$64,377.88 from the City Facility Improvements Account
in the Capital Improvement Program, project number BU0002-CON.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approves P.R. 22979, authorizing the City Manager to
execute a contract with Preferred Facilities Group —USA of Beaumont, Texas, to replace the
City Hall roof.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.22979
01/13/2023 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH PREFERRED FACILITIES GROUP
— USA OF BEAUMONT, TEXAS, THROUGH BUY BOARD
CONTRACT NO. 581-19 FOR THE ROOF REPLACEMENT AND
REPAIRS AT CITY HALL FOR THE AMOUNT OF $64,377.88.
FUNDING IS AVAILABLE IN THE CITY FACILITY
IMPROVEMENTS ACCOUNT IN THE CAPITAL IMPROVEMENT
PROGRAM,PROJECT NUMBER BU0002-CON.
WHEREAS, City Hall's roof is nearing the end of its useful life, and its warranty has
expired; and,
WHEREAS, it is therefore in the City's best interest to replace the roof and add a drain
under the main HVAC units to prevent further building damage; and,
WHEREAS,Chapter 271 of the Texas Local Government Code allows a city,by resolution
of its governing body, to participate in cooperative purchasing programs, such as Buy Board
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for the cooperative purchasing with Buy Board Cooperative Purchasing
Program; and,
WHEREAS,Preferred Facilities Group—USA of Beaumont, Texas,is a participant of the
Buy Board Cooperative Purchasing Program; and,
WHEREAS,a copy of the proposal for the repairs and replacement is attached as Exhibit A;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
P.R.22979
01/13/2023 FCR
Page 2 of 3
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the City Manager to enter into a contract for the
roof repair and replacement of the City Hall roof by Preferred Facilities Group—USA of Beaumont,
Texas,through Buy Board Contract number 581-19 for$64,377.88; and,
THAT,funding is available in the City Facility Improvements Account through the Capital
Improvement Program,project number BU0002-CON; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED,this day of ,2023 AD,
at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie,Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R.22979
01/13/2023 FCR
Page 3 of 3
APPROVED AS TO FORM:
Valecia R. Tizeno, Esq., City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
ozell . R b rts, I , ng, MBA, Director of Public Works
A r
Clifton Williams, Jr., CPPB, Purchasing Manager
c)> CAA k J CkA
Kandy Daniel, Director of Finance
EXHIBIT A
PREFERRED
0,04% FACILITIES GROUP - USA
12/15/22
Mailing Address:
PO Box 20658 City Of Port Arthur
Beaumont, TX 77720-0658 444 4`h St
(409)842-8181 Port Arthur Texas 77640
* (409)842-2274
pfg@pfg-usa.com Project: "Roof Portion Replacement"
.4.
'kW pfg-usa.com
Subject: "Proposal"
Job Order Contracting We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on
local CCI and coefficient of.89.
Co-Op Purchasing Agreements
Proposal Recap:
Indefinite Delivery,Indefinite • Remove existing roof system down to light weight deck and dispose of.(7585 Sq ft)
Quantity-IDIQ • Install'A inch dens deck over lightweight concrete deck with approved fasteners and
three-inch plates on 4x8 sheets.(Area with the main HVAC units)
Multiple Award Construction • Install 60 mil fully adhered or mechanically attached to dens deck and fasten around
Contracts-MACC perimeter with wind bar and heat weld all lap seams.
• Install performed pipe boot for the one drain on this portion of roof,all needed pitch
Task Order Contracts pans,curb flashing and corners-weld to roof surface then term bar and flashing
TOC • This will be a Duro-last roof system with a 15-year warranty that they inspect and
issue.
• Core drill through beam in chambers to add piping for one new drain tied into existing
Construction Management • Add one roof drain
Agent or At-Risk
• Job site will be let clean daily and will furnish all equipment and dumpster's
Proposal Cost $ 62,807.69
Design Build Bond (if applicable) $ 1,570.19
Total Price $ 64,377.88
Government Exclusions:
Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
Commercial We estimate approximately thirty(30)working days to complete upon material delivery.
Education This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
at your convenience to discuss this estimate.
Industrial
Respectfully submitted,
Infrastructure Preferred Facilities Group—USA
Communications
Brian Shipp
General Superintendent
Corporate/Retail cc: PFG/file
22-0142
Assembly
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