HomeMy WebLinkAboutPR 22995: REPLACEMENT OF A DAMAGED SECTION OF THE REAR CONCRETE DRIVEWAY AT STATION #1 City of _
o,-r rthu�
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 20, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire Chief 6�J
RE: PR 22995 Replacement of a Damaged Section of the Rear Concrete Driveway
at Station#1
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
22995 authorizing the City Manager to enter a contract with Panama Equipment,Houston,Texas
for the replacement of a damaged section of the rear concrete driveway at Station#1 with a cost
not to exceed $37,962.54. This amount is based on obtaining quotes from multiple vendors
(Exhibit A).
Background:
The rear concrete driveway at Station#1 is damaged due to concrete failure. A 26' x 75"section
of the driveway has cracked and is sinking, creating potential problems for fire apparatus
entering the station. The damaged concrete driveway will continue to fail due to the high weight
of the fire apparatus. Damaged concrete can contribute to tire and or suspension damage on
PAFD vehicles.
Budget Impact:
This item has a budgetary impact of$37,962.54, which is available in Fire Department
Building Maintenance Account No. 001-19-047-5312-00-30-000.
Recommendation:
The Fire Department recommends approval of this resolution
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 22995
1/20/23 gsb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH PANAMA EQUIPMENT, HOUSTON, TEXAS FOR REPAIRS
TO CONCRETE DRIVEWAY AT FIRE STATION NO. 1 (1215 WOODWORTH)
IN AN AMOUNT NOT TO EXCEED $37 , 961.54; FUNDING AVAILABLE IN
FIRE DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO. 001-19-
047-5312-00-30-000
WHEREAS, the Port Arthur Fire Department' s Station No. 1 (1215
Woodworth) requires repairs to the concrete driveway in the rear of
the station due to failure of the current concrete driveway; and,
WHEREAS, three (3) quotes were received from three (3) companies
for Station No. 1 concrete repairs; and,
WHEREAS, the quote tabulation is attached hereto and made part of
Exhibit "A"; and,
WHEREAS, Panama Equipment, Houston, Texas has submitted the
lowest quote for Station No. 1 concrete repairs in an amount not to
exceed $37, 961 . 54 as delineated in Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are true
and correct.
Section 2 . That the City Council hereby authorizes the City
Manager to execute a contract with Panama Equipment, Houston, Texas for
repairs to Fire Station #1 rear concrete driveway in an amount not to
exceed $37, 961 . 54, in substantially the same form as attached hereto as
Exhibit "B".
Section 3. That a copy of the caption of this Resolution be
spread upon the Minutes of the City Council .
P.R. No. 22995
1/20/23 gsb
READ, ADOPTED AND APPROVED on this day of January, 2023, at
a Regular Meeting of the City Council of the City of Port Arthur,
Texas, by the following vote: AYES
Mayor:
Councilmember:
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tize C. y Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
Greg Benson, Fire Chief
P.R. No. 22995
1/20/23 gsb
APPROVED AS TO AVAILABILITY OF FUNDS:
k CA/N- QA4 1/
fr. L.&
Kandi Danie , Clifton Williams, CPPB
Finance Dir ctor Purchasing Manager
P.R. No. 22995
1/20/23 gsb
EXHIBIT "A"
EXHIBIT A
CITY OF PORT ARTHUR TEXAS
Bid Tabulation
January 20,2023
Concrete Repair at Fire Station #1, 1215 Woodworth, Port Arthur, TX
25' X 75" Section of Concrete in Rear of the Station
Name of Bidder
Panama Equipment, Weiman Air Hinson Contractors,
Houston, TX Conditioning & Hamshire, TX
Electrical, Inc.
Cleveland, TX
Description Unit Cost Unit Cost Unit Cost
Replace 25' x 75" of $37,961.54 $40.100 $44,900
damaged concrete in
the rear of Fire
Station #1, 1215
Woodworth, Port
Arthur, TX
Total $37,961.54 $40,100 $44,900
P.R. No. 22995
1/20/23 gsb
EXHIBIT "B"
REPAIRS TO CONCRETE DRIVEWAY FOR
FIRE STATION NO. 1 LOCATED AT 1215 WOODWORTH
THIS AGREEMENT, made this of , 2023, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY", and Panama Equipment hereinafter called
"CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents
upon Receipt of a Notice to Proceed. The work to be performed under this
Contract will be completed within days of commencement. The City can
terminate this contract at its convenience which includes, but is not limited to,
funding not being available in any budget cycle within thirty (30) days written
notice.
2. The CONTRACTOR will perform the work as delineated in the Scope of Work and
Specifications attached hereto.
3. During the term of this Contract, the Contractor will furnish at this own expense
all of the materials, supplies, tools, equipment, labor and other services necessary
to connection therewith, excepting those supplies specifically not required of
Contractor in the Specifications and Scope of Work.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein. The amount of
this contract is $37,961.54.
5. The term "Contract Documents" means and includes the following"
a. Agreement
b. Specifications
c. Addenda
d. Bid/Quote
e. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
Signed on the day of , 2023.
OWNER:
CITY OF PORT ARTHUR
BY:
Ronald Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2023.
CONTRACTOR:
PANAMA EQUIPMENT
BY:
Title:
WITNESS:
Print Name:
PANAMA QUOTE
E Q U I P M E N T
Customer:Port Arthur Fire Dept. DATE: November 16,2022
State:Texas
SCOPE OF WORK:
• Removal of 26'x75'existing Damaged concrete driveway
• Haul off and dispose of damaged concrete
• Pour new 25'x75'concrete driveway 8"thick with 5/8"rebar on 12"centers
PANAMA EQUIPMENT
CUSTOMER CONTACT INFORMATION
CONTACT INFO,
Name: Name: Phone: Email:
Rene Trevino Ricky Bodin 409-962-3679 Richard.bOdin(aportarthurtx.gov
Phone: Location Equipment 4 Site Name:
Port Arthur Fire
781-687-5045 Department Concrete repair Station 1
QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL
i.00 Concrete removal and disposal $ 8,723.o8 $ 8,723.o8
i.00 New 26'x75'portion of driveway $ 29,238.46 $ 29,238.46
1.00 $ - $
1.00 $ - $
1.00 $ - $
1.00 $ - $
Thank you for your business! TOTAL $ 37,961.54
General—OualffxationifCjarifications
This document contains confidential and proprietary information.Its contents shall not be copied or distributed to:Oro parties without the express m lien perrressrom.of Panama Equipment LLC
s.Proposal does not include any state sales ter(except for contracucr consumable materials),gross receipt,or other taxes for this pryer The customer isresponsrtle toasue the contractor and the respect re
subcontractors a"direct pay permit.and to accrue and pay any state sales or other Wrest.this project Buyer shad be responsible for any tax.interest,and penalty it such exemption certificate or direct pa resent
permit certificate a disallowed by the propertasag authority.
3.This proposal is based on the information pro•nder by the customer and/or owner or owners of legal record pf different)and includes installation of all materials and equipment as shoves rn the documents
provided as of the dare of the proposal.
t.Work will be performer according to the drawings and information provided by the company being quoted.
5.Panama Equprent LLC will not accept any resporsioility or charge for modifications,repair,Perking,and adjustownt or for any other items without nice adlionty into,form of a purchase order on advance of
doing the work.
6.Panama Equipment LLC shall not wider-any cacumsrarrce be responsible for any additional cost,any loss or perceived loss by the customer.Funhoe,the co-isomer Pool wore any rights to charge back or deduct
from any payments due Panama Equipment LLC,any fees or costs the customer may have incuredoehere.y Parer..a Equrcmer.t LLC d,dnot cirectfy epprore such tees o-costs and was not indirect and complete
control for incurring such costs.
T.Removal of any unidentified obstruct ors ann any associated delays or downtime due to sa.nte,will he considered as enures cur Nis proposal.
E.Any changes to these drawings or new drawings that are issued:o Panama Equipment LLC at any time after the submittal efour proposal will be rrnsoered an extra and priced accordingly on Charge Order
Requests and submitted to all parties involved for review,approval,and budget increase before any work associated with thew changes takes place.
g.Our standard labor and equipment rates shall apply fur any extra wort.