HomeMy WebLinkAboutPR 22588: REPLACEMENT OF AIR CONDITIONING AND HYDRAULIC COMPONENTS ON THE LANDFILL'S 826K COMPACTOR ()t1 ri hil._., _.
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 2,2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Directo
RE: P.R.No. 22588: Authorizing the Replacement of Air Conditioning and Hydraulic
Components on the Landfill's 826K Compactor
Introduction:
This agenda item intends to seek the City Council's authorization for the City Manager to replace hydraulic
components on the 826K compactor for the Landfill from Mustang CAT of Beaumont, Texas.
Background:
Upon evaluation of the 826K compactor, Mustang Cat of Beaumont, Texas, and the City of Port Arthur's
garage staff recommended replacing the equipment's air conditioning and hydraulic systems to extend the
life of the equipment. The proposed repairs are expected to cost$85,619.00.
Budget Impact:
Funds are available in the Motor Vehicle Maintenance Account, account number 403-50-320-5318-00-
00-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR Number 22588, authorizing the
repairs to the Landfill's 826K compactor by Mustang CAT of Beaumont, Texas, for$85,619.00.
PR 22588
02/02/2023 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING REPAIRS TO THE LANDFILL'S 826K
COMPACTOR BY MUSTANG CAT OF BEAUMONT, TEXAS, THROUGH
SOURCEWELL CONTRACT 032119-CAT FOR $85,619.00. FUNDS
ARE AVAILABLE IN THE PUBLIC WORKS - LANDFILL EQUIPMENT
MAINTENANCE ACCOUNT, ACCOUNT NUMBER 403-50-320-5318-
00-00-000.
WHEREAS, Mustang Cat of Beaumont, Texas, and the City of Port Arthur's garage
staff evaluated the 826K compactor and recommended the replacement of its air
conditioning and hydraulic systems to extend its life; and,
WHEREAS, pursuant to Chapter 271 Subchapter D of the Texas Government
Code, a city, by resolution of its governing body, may participate in cooperative
purchasing programs such as the Sourcewell Cooperative Purchasing Program as
alternative to a formal bid process; and,
WHEREAS, pursuant to resolution 13-556, the City of Port Arthur is authorized to
participate in cooperative purchasing with Sourcewell (formally National Joint Poers
Alliance) Cooperative Purchasing Program; and,
WHEREAS, it is necessary to make the recommended repairs to the equipment
for $85,619.00 as shown in Exhibit A; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to replace the air conditioning and hydraulic systems on the 826K compactor by
Mustang CAT of Beaumont, Texas, for $85,619.00; and,
PR 22588
02/02/2023 FCR
Page 2 of 3
THAT, funding is available in the Public Works-Landfill Equipment Maintenance
Account, account number 403-50-320-5318-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the _ day of ,
A.D. 2023, at a meeting of the City of Port Arthur, Texas, by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
PR 22588
02/02/2023 FCR
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
2J < C
Valecia Tizen , Esq. Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy K. Daniel
Interim Director of Finance
Flozelle . Roberts, I , MEng, BA
Direct r f Public ks
I fton Williams, CPPB
Purchasing Manager
PR 22588
Exhibit
A
•
'''` MUSTANG CIT
7, - .a
"{y LET'S WORK TOGETHER
Customer Name: CITY OF PORT ARTHUR Estimate#: 76555
Customer#: 0588740 Estimate Date: 2/7/23
Contact Name: CLIFTON WILLIAMS Job/WO#:
clifton.williams@portarthurtx.gov Model/Serial 826K/23200256
t:409-983-8535 Sales Rep: Koby Box
KBox@mustangcat.com
Customer PO# t:713-452-7338 m:936-336-0046
Sourcewell# 032119-CAT Current Hours:
Mr. WILLIAMS
Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine.
Our recommended solution is based on our current understanding of your requirements and is summarized
below. Please contact me if your requirements have changed or if you have any questions about the products
and services we are recommending. When you are ready to move forward, please sign and date on the
bottom of the page and return it to me. We look forward to working with you!
DESCRIPTION PARTS LABOR MISC EXTENDED
Replace Hydraulic Fan Pump&Motor $5,014.00 $5,014.00
w/Reman
Replace All Hydraulic Hoses,Clips, Brackets $23,197.00 $5,336.00 $28,533.00
R&I Blade Lift Cylinder-Replace Pin $787.00 $1,905.00 $2,692.00
Rebuild Blade Lift Cylinder $2,714.00 $1,905.00 $4,619.00
Remove&Install Steering Cylinders- $2,718.00 $2,239.00 $4,957.00
Replace Pins& Bushings
Rebuild Steering Cylinders(Replace Rods if $2,918.00 $2,413.00 $5,331.00
Needed)
Replace Hydraulic Pumps-Steering, Brake, $7,485.00 $7,485.00
Implement
Rebuild/Reseal Control Valves $17,728.00 $4,404.00 $22,132.00
Clean &Reseal Hydraulic Tank $2,589.00 $2,047.00 $4,636.00
SUBTOTALS: $65,150.00 $20,249.00 $ .00 $85,399.00
*SUPPLY CHARGE IS 2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $ 100.00
*ENVIRONMENTAL FEE IS 3%OF INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $ 120.00
SALES TAX: $ .00
**Subject to additional parts/labor upon disassembly
*Parts pricing above does not include freight charges
and will be added to the final invoice.
This Quote is Valid for 30 Days.
TOTAL: $85,619.00
Accepted by:
MOO
MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 888.NEXT.CATI888.639.8228 MUSTANGCAT.COM
Printed Name Date Customer Signature