HomeMy WebLinkAboutPR 22724: CONTRACT WITH GREYHOUNC BUS LINES, INC. AND FLIXBUS City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit Director
Cc: Craty Nellison,Administrative Support Supervisor
Pamela Langford,Assistant City Manager
Albert Thigpen,Assistant City Manager
Date: February 7,2023
Re: P.R. 22724—Authorization to execute a contract with Greyhound Bus Lines,Inc.and
Flixbus
Nature of Request: Execute a contract with Greyhound Bus Lines, Inc. ("Greyhound") and Flixbus,
which authorizes Port Arthur Transit(PAT)to serve as the local bus terminal and ticket agent for both
entities.
Background: PAT has approval from the Federal Transit Administration (FTA) to allow incidental
usage to the FTA funded property. City Council subsequently approved the current contract per
Resolution 22-368. Effective February 22,2023,the City's contract with Greyhound will terminate per
the attached letter dated January 5, 2023. The termination is a result of a merger between Greyhound
and Flixbus which requires them to alter existing contracts. The City has been provided new contracts
which have been reviewed by Transit and Legal.
I am requesting your approval of the new contracts. The City must have contracts in place prior to
February 22,2023,or will lose the ability to sell ticket to residents.
Budgetary/Fiscal Effect: The contract does not require PAT to expend funds.
P.R. 22724
2/9/2023 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW
NON-EXCLUSIVE SERVICE AGREEMENT WITH GREYHOUND BUS LINES, INC.
AND FLIXBUS FOR A PERIOD OF 2 YEARS
WHEREAS, pursuant to Resolution No. 22-368, the City Council authorized the City
Manager to execute a Non-Exclusive Service Agreement with Greyhound Bus Lines, Inc.
("Greyhound"); and,
WHEREAS,the effective date of the Agreement began on August 16, 2022, and
expired on August 16, 2024; and,
WHEREAS, effective February 22, 2023,the City's contract with Greyhound will
terminate per letter dated January 5, 2023, attached hereto as Exhibit"A"; and,
WHEREAS, it is deemed in the best interest of the citizens of Port Arthur for City
Council to authorize a new two-year contract with Greyhound and Flixbus.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into a non-exclusive agreement
with Greyhound Bus Lines Inc. and Flixbus for Port Arthur Transit (PAT) to serve as the local
bus terminal and ticket agent for both entities, in substantially the same form as attached hereto
as Exhibit"B".
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of February, 2023 at a Regular
Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie, Mayor
P.R. 22724
2/9/2023 IM
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
401-70-530-8525-00-60-000
Ronald Burton Kandy Daniel
City Manager Director of Finance
Clifton Williams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R. 22724
2/9/2023 IM
Exhibit "A"
P.O.Box 660362,Dallas,TX 75266-0362
January 5,2023
Certified Mail
City of Port Arthur
Attn: Ivan Mitchell
444 4th Street
Port Arthur,TX 77641
Re: Standard Independent Contractor and Agreement dated June 15, 2020 (the
"Agreement"), between Greyhound Lines, Inc. ("Company") and City of Port
Author ("Contractor") at the facility located at 344 Proctor Street, Port Arthur, TX
77640
NOTICE OF TERMINATION
Dear Agent:
Pursuant to the Agreement, this letter serves as notice that Company elects to terminate the
Agreement effective as of 11:59pm on February 21,2023.
Please direct any questions regarding this matter to Gilda Brewton. District Manager
at(713) 865-1001.
Sincerely,
Greyhound Lines, Inc.
Greg Grafeman
Greg Grafeman
Director, Operations Support
P.R. 22724
2/9/2023 IM
Exhibit "B"
Will be presented at or before the City Council
Meeting