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HomeMy WebLinkAboutPR 22573: DATA AND NETWORKING SERVICES AGREEMENT AT TERMINAL ROAD ELEVATED STORAGE TANK ort rtlru www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 16, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 22573 —Data and Networking Services Agreement at Terminal Road Elevated Storage Tank Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew a three-year contract with Spectrum, of Stamford, Connecticut, for data and networking services with a projected budgetary impact of$21,564.00 over four fiscal years since the contract is starting in the middle of the year. Background: Data and networking services are needed at the water tower at 1440 Terminal Road; Spectrum was selected by the MIS and Purchasing Departments. The minimum contract with Spectrum is for three years. This tower is now a central data hub for Supervisory Control and Data Acquisition (SCADA) of water distribution pumps and sanitary sewer lift stations. Budget Impact: The projected budgetary impact is $21,564.00 over four fiscal years as follows, FY2023 $2,995.00, FY2024 $7,188.00, FY2025 $7,188.00, and FY2026 $4,193.00. Funding is provided in Water Utilities Account No. 410-40-215-5482-00-00-000, Communications. Recommendation: It is recommended that City Council approve PR 22573, authorizing the City Manager to renew a contract with Spectrum of Stamford, Connecticut as described/outlined above. "Remember. we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 22573 Page 1 of 3 2/16/23 bw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW A SERVICE AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND SPECTRUM OF STAMFORD, CONNECTICUT FOR DATA AND NETWORKING SERVICES WITH A PROJECTED BUDGETARY IMPACT OF $21,564.00; FUNDING IS PROVIDED IN WATER UTILITIES ACCOUNT NUMBER 410-40-215-5482-00-00-000, COMMUNICATIONS. WHEREAS, the Water Utilities Department entered into a Service Agreement per Resolution 18-148 with the Spectrum in order to supply data and networking services to the water tower at 1440 Terminal Road; and, WHEREAS, the tower is a central data hub to control water distribution pumps, monitor distribution system pressures, and monitor and control sanitary sewer lift stations; and, WHEREAS, the three-year service agreement with Spectrum is projected to have a total budgetary impact over four fiscal years of$21,564.00; with said payment over a period of four fiscal years since the contract started in the middle of the year; and, WHEREAS, the City Council hereby authorizes the City Manager to execute the Service Agreement Renewal between Spectrum and the City of Port Arthur in substantially the same form as Exhibit"A"attached hereto and made a part hereof. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is authorized to execute the Service Agreement in substantially the same form as attached hereto as Exhibit"A"; and, PR No. 22573 Page 2 of 3 2/16/23 bw THAT, funding is available in Water Utilities Account No. 410-40-215-5482-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , 2023, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: iktat7 Val Tizeno City Attorney PR No. 22573 Page 3 of 3 2/16/23 bw APPROVED FOR ADMINISTRATION: Ronald Burton City Manager ea/. i4 Calvin Matthews, P.E. Water Utilities Director Kandy Danie Finance Director Clifto Williams Purchasing Manager EXHIBIT A Spectrum ENTERPRISE SERVICE ORDER THIS SERVICE ORDER ("Service Order"), is executed and effective upon the date of the signature set forth in the signature block below ("Effective Date") and is by and between Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder ("Spectrum") and Customer (as shown below) and is governed by and subject to the Spectrum Enterprise Commercial Terms of Service posted to the Spectrum Enterprise website, https://enterprise.spectrum.com/ (or successor url) or, if applicable, an existing services agreement mutually executed by the parties (each, as appropriate, a "Service Agreement"). Except as specifically modified herein, all other terms and conditions of the Service Agreement shall remain unamended and in full force and effect. Spectrum Enterprise Contact Information Contact: Altoria Prince Telephone:409-217-1760 Email: altoria.prince@charter.com Customer Information Customer Name Order# GOVT -CITY OF PORT ARTHUR (HQ) 13536891 Address 444 4th Street Port Arthur TX 77640 Telephone Email: (409) 983-8226 calvin.matthews@portarthurtx.gov Contact Name Telephone Email: Calvin Matthews (409) 983-8226 calvin.matthews@portarthurtx.gov Billing Address 444 4th Street Port Arthur TX 77640 Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 1 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/23/2023 Spectrum ENTERPRISE NEW AND REVISED SERVICES AT 1440 Terminal Rd Unit Water Tower, Port Arthur TX 77640 Total Monthly Monthly Service Description Order Term Quantity Recurring Recurring Charge(s) Charge(s) Fiber Internet 50Mbps 36 Months 1 $599.00 $599.00 Static IP 5 36 Months 1 $ 0.00 $ 0.00 TOTAL* $599.00 Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 2 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/23/2023 Spectrum" ENTERPRISE 1. TOTAL CHARGE(S). Total Monthly Recurring Charges and Total One-Time Charges are due in accordance with the monthly invoice. 2. TAXES. Plus applicable taxes, fees, and surcharges as presented on the respective invoice(s). 3. SPECIAL TERMS. Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 3 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/23/2023 Spectrum. ENTERPRISE By signing below, the signatory represents they are duly authorized to execute this Service Order. CUSTOMER SIGNATURE Signature: Printed Name: Title: Date: Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 4 of 5 O 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date:02/23/2023 Spectrum ENTERPRISE This page intentionally left blank Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 5 of 5 O 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/23/2023