HomeMy WebLinkAboutPR 22710: PURCHASE OF A PENTAIR FAIRBANKS-NIJHUIS REPLACEMENT ROTATING ASSEMBLY t i h'of
o r t r tit ur
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: February 20, 2023
To: The Honorable Mayor and Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 22710 — Purchase of a Pentair Fairbanks-Nijhuis Replacement Rotating
Assembly
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase replacement rotating assemblies for the Fairbanks pumps at the North Plant Lift Station.
JDC Fluid Equipment, LLC is the distributor in Texas for Fairbanks Morse products and is sole
source. JDC Fluid Equipment, LLC of Houston, Texas has provided a quote of $167,644.00.
Funding is available in 410-40-220-5318-00-00-000, Equipment Maintenance.
Background:
The rotating assemblies for the Fairbanks pumps at the North Plant Lift Station need to be
replaced. JDC Fluid Equipment, LLC is the Texas distributor for Fairbanks Morse products and
is considered as a sole source.
Budget Impact:
JDC Fluid Equipment, LLC of Houston, Texas provided a quote of $167,644.00. Funding is
available in 410-40-220-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve the City Manager to authorize the purchase
replacement rotating assemblies for the Fairbanks pumps at the North Plant Lift Station as
discussed and/or outline above.
PR No. 22710
2/20/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PURCHASE TWO (2) PENTAIR FAIRBANKS-
NIJHUIS REPLACEMENT ROTATING ASSEMBLIES
FOR THE WATER UTILITIES DEPARTMENT WITH
JDC FLUID EQUIPMENT,LLC OF HOUSTON,TEXAS IN
AMOUNT OF $167,644.00. FUNDS ARE AVAILABLE IN
WATER UTILITIES ACCOUNT NO. 410-40-220-5318-00-
00-000, EQUIPMENT MAINTENANCE.
WHEREAS, the Water Utilities Department maintains lift stations throughout the City;
and,
WHEREAS,the replacement rotating assemblies for the Pentair Fairbanks-Nijhuis pumps
at the North Plant Lift Station are beyond repair and in need of replacement; and,
WHEREAS, Pentair Flow Technologies sells its products, Fairbanks Morse Equipment
for Municipal Water and Wastewater Market, through distributors exclusive to geographic areas;
and,
WHEREAS, the current distributor for our area (sole source) is JDC Fluid Equipment,
LLC (see Exhibit"A"); and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions(A) (7) (D), captive replacement parts or
components for equipment; and,
WHEREAS, the sole source for bids has been evaluated by the Water and Sewer
Department and Purchasing (quote sheet attached as Exhibit"B").
PR No. 22710
2/20/23 bw
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF
PORT ARTHUR:
THAT,the City Manager of City of Port Arthur is hereby authorized to purchase two (2)
Pentair Fairbanks-Nijhuis replacement rotating assemblies from JDC Fluid Equipment, LLC, for
the unit price shown in Exhibit"B"; and,
THAT,funding for this material is provided for in Water Utilities Account No. 410-40-
220-5318-00-00-000, Equipment Maintenance; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ,ADOPTED,AND APPROVED THIS day of ,2023
at a Regular Meeting of the City Council of City of Port Arthur, Texas,by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
i44Ual-a-(2 fi-kt- b- ita-CO
Sherri Bellard Valecia Tize o
City Secretary City Attorney
PR No. 22710
2/20/23 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton Calvin Matthews, P.E.
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Daniel
Finance Director
Clifton Williams, CPPB
Purchasing Manager
Exhibit "A"
(Sole Source Letter)
Greg Gaffney
Engineered Sales Manager
PENTAIR FLOW TECHNOLOGIES
Fairbanks Nijhuis
PENTAIR +1.913.371.5000 main
+1.419-685-0293 direct
Greg.Gaffney@pentair.com
2123 Duarterpath Dr.
Richmond,TX 77406
United States
www.fairbanksnijhuis.com
January 5 2023
Mr.Jeff Williams
JDC Fluid Equipment, LLC
6710 Bourgeois Road
Houston,TX 77066
To Whom It May Concern:
Pentair Flow Technologies is the sole manufacturer of Fairbanks Morse Products and sells exclusively through contracted
distributors for the water and wastewater industry in the United States.Pentair Flow Technologies has binding contracts
with our authorized distributors for sales and service in clearly defined geographical territories.JDC Fluid Equipment,
LLC owned by Mr. Jeff Williams, is the sole authorized sales representative for Pentair Flow Technologies- Fairbanks
Nijhuis products for the municipal water and wastewater markets in South Texas, including The City of Houston.
Pentair Flow Technologies — Kansas City Operations, located at 3601 Fairbanks Avenue, Kansas City, KS 66106, is the
sole manufacturer and authorized seller of Fairbanks Nijhuis pumps, products and parts in the United States. No other
manufacturer provides approved replacement parts for this equipment.
Please feel free to contact Pentair Flow Technologies if you have any questions.
Best Regards
Greg Gaffney
Engineered Sales Manager
Pentair Flow Technologies
Fairbanks Nijhuis
Greg.Gaffney@ pentair.corn
Direct: 419-685-0293
Exhibit "B"
(Quote)
■( \**%\
—j JDC Fluid Equipment, LLC
6710 Bourgeois Road
Houston,Texas 77066
Phone: 281-586-7087
Fax: 281-586-7088
Sales@jdcfluid.com
DATE: February 21,2023
Attention: Jess Liao
City of Port Arthur
Ref: Pentair Fairbanks-Nijhuis Replacement Rotating Assembly
For North Plant Lift Station
We are pleased to offer the following equipment items:
One- Fairbanks Nijhuis (formerly Fairbanks Morse)— 10" Model C5410, Complete
packed rotating assembly to include dynamically balanced impeller, 300-350
BHN SST Impeller wear ring & case wear ring and Bronze Gland Halves.
Replacement for pump with serial number: K3R1-057502
Total Price for Above(1) Rotating Assembly: $83,882.00(includes freight)
Total Price for Above(2) Rotating Assemblies: $ 167,644.00(includes freight)
PROJECT SCHEDULE
Equipment Delivery: 8-10 Weeks After Receipt of Approval Drawings
(1) There are no other items not specifically mentioned included in this proposal.
(2) The price quoted is F.O.B.Jobsite,with No Allowance for unloading or installation.
(3) Terms are NET 30 Days,with No Retainage.
(4) Price Valid for 60 Days.
Sincerely,
JDC Fluid Equipment LLC
Tommy Truitt