HomeMy WebLinkAboutPR 22870: PURCHASE OF 13 BULLET RESISTANT SHIELDS City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 20, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police 3' �e alCb
RE: PR 22870—Purchase of 13 Bullet Resistant Shields
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
22870 authorizing the purchase of Thirteen(13)Bullet-Resistant Shields from GT Distributors
of Austin, Texas through Buyboard contract 603-20 for$59,196.54.
Background:
The Office of the Governor sent notification that the City of Port Arthur was awarded funding
from the fiscal year 2023 Bullet-Resistant Shield Grant in the amount of$66,964.35.
Resolution 23-047 was passed authorizing the City Manager to accept the Bullet-Resistant
Shield Grant. The Port Arthur Police Department wishes to purchase thirteen Bullet-Resistant
Shields from GT Distributors utilizing Buyboard contract 603-20 in the amount of$66,964.35.
This will increase the efficiency of the Police Department's emergency response to a threat of
an active shooter incident.
Budget Impact:
Funds for this purchase are available in account number 107-17-045-5240-00-30-000, Project
Code PS0001.GRE.MIN.
Recommendation:
It is recommended that the City Council approve the City Manager to authorize the purchase of
(13)thirteen Bullet-Resistant Shields from GT Distributor of Austin, Texas through Buyboard
contract 603-20 in the amount of$59,196.54 as discussed and or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 22870
JLH 02/16/2023
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTEEN BULLET
RESISTANT SHIELDS FOR THE PORT ARTHUR POLICE DEPARTMENT FROM
GT DISTRIBUTORS FOR A TOTAL OF $59, 196. 54 THROUGH BUYBOARD
CONTRACT 603-20; FUNDS AVAILABLE THROUGH THE FY23 BULLET
RESISTANT SHIELD GRANT ACCOUNT NUMBER 107-17-045-5240-00-30-
000 . PROJECT CODE PS4001.GRE.MIN
WHEREAS, the Office of the Governor sent notification
that the City of Port Arthur was awarded funding from the
fiscal year 2023 Bullet-Resistant Shield Grant in the amount
of $59, 196 . 54 ; and
WHEREAS, on January 13 , 2023 City Council passed
Resolution 23-047 authorizing the City Manager to accept the
fiscal year 2023 Bullet-Resistant Shield Grant; and
WHEREAS, the City Council designates the City Manager as
the grantee' s authorized official . The authorized official
is given the authority to apply for, accept, reject, or
terminate such grant funding on behalf of the City of Port
Arthur; and
WHEREAS, the Police Department is in need of bullet
resistant shields to increase the efficiency of their
emergency response capabilities to an active shooter
incident; and
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate
in cooperative purchasing programs, such as Texas Buyboard,
as an alternative to formal bid process; and
WHEREAS, pursuant to Res . 02-341, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with Buyboard Cooperative Purchasing Program; and
WHEREAS, GT Distributors, Inc, has provided a quote for
thirteen Bullet-Resistant Shields with BuyBoard Contract No.
603-20 pricing; (see quotes attached hereto as Exhibit "A" ) ;
and
P.R. No. 22870
JLH 02/16/2023
WHEREAS, funds for this purchase are available in
Account Number 107-14-045-5240-00-30-000, Project Code
PS4001 .GRE.MIN.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct.
Section 2 . That the City Council hereby authorizes the
purchase of thirteen (13) Bullet-Resistant Shields from GT
Distributors of Austin, Texas, through BuyBoard Contract 603-
20, in the total amount of $59, 196. 54 . 00 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of March,
A. D. , 2023, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No.22289
2/28/2023 JLH
APP VED AS TO FORM:
UCtiill air7&- hilLIC))
Val Tizen
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
3 7 ae�
Timothy W. Duriso,
Chief of Police
APPROVED FOR THE AVAI ILITY OF FUNDS:
cka,\ Q-I,/JJCLti^
KANDY DANIELS
Director of Finance
Cliftb'n Williams
Purchasing Manager
P.R. No. 22870
JLH 02/16/2023
EXHIBIT "A"
Quote QTE0168993
Date 2/23/2023
Page: 1
all°1110DGT Distributors - Austin
1124 New Meister Ln., Ste 100
•
f.iipJ10 � Pflugerville TX 78660
O�$ (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Police Dept (TX) Port Arthur Police Dept
Attn: Accts Payable 645 4th Street
645 Fourth Street Attn:
Port Arthur TX 77641 PO:
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Reg Ship Date Master No.
SHIELDS 2.23.23 001589 AP NET 15 0/0/0000 2,717,924
Quantity Item Number Description UOM Unit Price Ext. Price
13 SBA-1189266* NATO SS LVL3 w/Horizontal Handle Each $4,553.58 $59,196.54
XM855 RATED. YES
Dimensions: 20"x32"Wht: 35 LBS
Viewport: 4"x10"
MSRP: $8,750.00
1 NOTES- Notes: EA $0.00 $0.00
Armor manufacturers are currently quoting
lead times of 90-120 days or greater.
1 NOTES: Notes, EA $0.00 $0.00
Quotation reflects BuyBoard Contract 603-20.
Contract period 04/01/22-03/31/23.
Email BuyBoard PO's to info@buyboard.com
QUOTE IS GOOD FOR 30 DAYS. IN ORDER TO RECEIVE QUOTED PRICE Subtotal $59,196.54
PLEASE PRESENT A COPY OF QUOTE AT POINT OF SALE IN STORES OR Misc $0.00
REFERENCE QUOTE NUMBER ON PO OR REQUISITION Tax $0.00
Thank you, Your Salesperson is Brent Russell Freight $0.00
Total $59,196.54