HomeMy WebLinkAboutPR 22996: PURCHASE OF ONE BOMAG RS-360 RECLAIMER/STABILIZER FOR THE STREETS DIVISION _
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INTEROFFICE MEMORANDUM
Date: February 28, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle C. Roberts,EIT, MEng, MBA, Public Works Director '
RE: P.R. 22996—Purchase of one (1) Bomag RS-360 Reclaimer/Stallizer for the
Streets Division in the amount of$507,352.00 from R. B. Everett& Company
of Pasadena, Texas,through the Buyboard Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of one (1) Bomag RS-360
Reclaimer/Stabilizer for the Streets Division.
Background:
The Public Works Streets Division(Streets)maintains over 300 miles of City streets, including
roadways comprised of asphalt pavement. Streets staff is actively involved in improving
pavement conditions through the streets program.
The Bomag RS-360 Reclaimer/Stabilizer will mix and stabilize the existing pavement, which
will allow crews to more efficiently pave.
The purchase of this equipment was approved by Council in the 2022-2023 budget's capital
equipment schedule.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
R. B. Everett & Company of Pasadena, Texas, which maintains contract number 685-22 with
the Buyboard Cooperative Purchasing Program, provided a competitive quote for the
reclaimer/stabilizer at$507,352.00.The paver will be funded through the Capital Reserve Fund
Account, account number 625-21-000-8523-00-00-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 22996 authorizing the
City Manager to purchase Bomag RS-360 Reclaimer/Stabilizer for the Public Works Streets
Division from R. B. Everett & Company of Pasadena, Texas, through the Buyboard
Cooperative Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 22996
02/27/2023 LLJ
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE ONE (1) BOMAG RECLAIMER / STABILIZER FOR
THE STREETS DIVISION FROM R. B. EVERETT & COMPANY
OF PASADENA, TEXAS, THROUGH THE BUYBOARD
COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 685-
22, WITH A TOTAL BUDGETARY IMPACT AMOUNT OF
$507,352.00. FUNDING IS AVAILABLE FROM ACCOUNT NO. 625-
21-000-8523-00-00-000.
WHEREAS,the City of Port Arthur's Streets Division maintains over 300 miles of City
streets, including roadways comprised of asphalt pavement; and,
WHEREAS, Streets Division staff are actively involved in the streets program by helping
to improve pavement conditions throughout the City; and,
WHEREAS, purchase of a Bomag RS-360 Reclaimer/Stabilizer will allow crews to mix
and stabilize the existing pavement, allowing for more efficient paving and reduced construction
time; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs such as the Buyboard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, R. B. Everett & Company of Pasadena, Texas, is part of the Buyboard
Cooperative Purchasing Program under contract number 685-22 and submitted a competitive
PR 22996
02/27/2023 LLJ
Page 2 of 3
quote for one (1) Bomag RS-360 Reclaimer/Stabilizer in the amount of $507,352.00 attached
hereto as Exhibit A; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Manager of the City of Port Arthur is hereby authorized to purchase one
(1) Bomag RS-360 Reclaimer/Stabilizer from R. B. Everett & Company of Pasadena, Texas,
through the Buyboard Cooperative Purchasing Program in the amount of$507,352.00; and,
THAT,funding for this purchase is to be charged to the Capital Reserve Account,account
number 625-21-000-8523-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2023
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor:_
Councilmembers:
•
NOES:
Thurman Bill Bartie
Mayor
PR 22996
02/27/2023 LLJ
Page 3 of 3
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
dit
Valecia R. izeno, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
2 &á14*
zel a oberts I 'MEng, MBA
Director f_ublic o 's
LA,
Clifton Williams, Jr., CPPB
Purchasing Manager
7�Cam. cJ1r <JL, j
Kandy Daniel
Director of Finance
PR No.22996
EXHIBIT A
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD 685-22
End User: City of Port Arthur R.B. Everett&Co. Rep: Dayne Hobbs
281-991-8161 832-309-7504
Contact: Donald Bates Date: 02/13/23
Product Description: Bomag RS-360 Reclaimer/Stabilizer A. Base Price: $ $577,505.00
REVISION#3
B. Published Options [Itemize Each Below]
Options Bid Price Options Bid Price
Cab with Air Conditioning $47,385.00
Water Injection System $45,097.00
Total of B. Published Options: ( $ 92,482.00 I
C. Unpublished Options [Itemize each below, not to exceed 25%]
Options Bid Price Options Bid Price
1 Year Full Machine Warranty $0.00
Total of C. Unpublished Options: $ -
D. Contract Price Adjustment Discount: 15% ($100,499.00)
E. Freight Charges: $950.00
F. TotalofA+ B + C + D+ E= F
$ 570,438.00
G. Quantity Ordered 1 x F=
$ 570,438.00
H. Non-Equipment Charges&Credits Additional Mfg. Discount ($63,086.00)
SN: 101596021054
I. TOTAL PURCHASE PRICE
$ 507,352.00