The URL can be used to link to this page

Home My WebLink AboutPR 23004: PURCHASE OF ONE BOMAG ASPHALT ROLLER FOR THE STREETS DIVISION 0l"t rtJtu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 27, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager 411111.1 From: Flozelle C. Roberts,EIT, MEng, MBA, Public Works Director III RE: P.R. 23004—Purchase of one (1) Bomag Asphalt Roller for the Streets Division in the amount of$195,271.00 from R. B. Everett&Company of Pasadena, Texas,through the Buyboard Cooperative Purchasing Program Introduction: This agenda item requests Council's approval for the purchase of one (1) Bomag BW161AD Asphalt Roller for the Streets Division. Background: The Public Works Streets Division(Streets)maintains over 300 miles of City streets, including roadways comprised of asphalt pavement. Streets staff is actively involved in improving pavement conditions through the streets program. The Bomag BW161AD Asphalt Roller will allow crews to more efficiently pave during rehabilitation and remediation efforts by reducing the amount of time needed to complete the work. The purchase of this equipment was approved by Council in the 2022-2023 budget's capital equipment schedule. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: R. B. Everett& Company of Pasadena, Texas, which maintains contract number 685-22 with the Buyboard Cooperative Purchasing Program, provided a competitive quote for the roller at $195,271.00. The paver will be funded through the Capital Reserve Fund Account, account number 625-21-000-8523-00-00-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 23004 authorizing the City Manager to purchase Bomag BW151AD Asphalt Roller for the Public Works Streets Division from R. B.Everett&Company of Pasadena,Texas,through the Buyboard Cooperative Purchasing Program. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR 23004 02/27/2023 LLJ Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) BOMAG ASPHALT ROLLER FOR THE STREETS DIVISION FROM R. B. EVERETT & COMPANY OF PASADENA, TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 685- 22, WITH A TOTAL BUDGETARY IMPACT AMOUNT OF $195,271.00. FUNDING IS AVAILABLE FROM ACCOUNT NO. 625- 21-000-8523-00-00-000. WHEREAS,the City of Port Arthur's Streets Division maintains over 300 miles of City streets, including roadways comprised of asphalt pavement; and, WHEREAS,Streets Division staff are actively involved in the streets program by helping to improve pavement conditions throughout the City; and, WHEREAS, purchase of a Bomag BW161AD Asphalt Roller will allow crews to more efficiently and effectively pave during rehabilitation and remediation efforts by reducing construction time; and, WHEREAS, the purchase of the roller was approved by the City Council in the 2022- 2023 budget's capital equipment schedule; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs such as the Buyboard Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing PR 23004 02/27/2023 LLJ Page 2 of 4 Program; and, WHEREAS,R. B. Everett& Company of Pasadena, Texas, is part of the Buyboard Cooperative Purchasing Program under contract number 685-22 and submitted a competitive quote for one (1)Bomag B W 161 AD Asphalt Roller in the amount of$195,271.00 attached hereto as Exhibit A; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Manager of the City of Port Arthur is hereby authorized to purchase one (1)Bomag B W 161 AD Asphalt Roller from R.B.Everett&Company of Pasadena,Texas,through the Buyboard Cooperative Purchasing Program in the amount of$195,271.00; and, THAT,funding for this purchase is to be charged to the Capital Reserve Account,account number 625-21-000-8523-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of , 2023 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: PR 23004 02/27/2023 LLJ Page 3 of 4 NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: /Valecia R. Ti no, Esq. City Attorney PR 23004 02/27/2023 LLJ Page 4 of 4 APPROVED FOR ADMINISTRATION: Ronald Burton City Manager ozelle C oberts, IT MEng, MBA Director f ublic s Clift•F Williams, Jr., CPPB Purchasing Manager Kandy Daniel Director of Finance PR No.23004 EXHIBIT A CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT BUYBOARD 685-22 End User: City of Port Arthur R.B. Everett&Co. Rep: Dayne Hobbs 281-991-8161 832-309-7504 Contact: Donald Bates Date: 02/27/23 Product Description: BOMAG BW161AD-5 Asphalt Roller A. Base Price: $ $ 187,782.00 B. Published Options[Itemize Each Below] Options Bid Price Options Bid Price Cabin with Air Conditioning $28,467.00 Outside Mirror $524.00 Mat Temperature Gauge $2,588.00 Economizer $3,429.00 Joint with Crabwalk $6,735.00 67Hz Frequency Drum $483.00 Total of B. Published Options: $ 42,226.00 C. Unpublished Options [Itemize each below, not to exceed 25%] Options Bid Price Options Bid Price 1 Year Full Machine Warranty $0.00 Total of C. Unpublished Options: $ D. Contract Price Adjustment Discount: 15% ($34,502.00) E. Freight Charges: $3,200.00 F. TotalofA+ B + C + D+ E= F $ 198,706.00 G. Quantity Ordered 1 x F= $ 198,706.00 H. Non-Equipment Charges& Credits Additional Mfg. Discount ($3,435,00) SN: 101921701091 -New 2022 Model I. TOTAL PURCHASE PRICE $ 195,271.00