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Home My WebLink AboutPR 23012: POLYMERS FOR WATER AND WASTEWATER TREATMENT PLANTS ON rthu T INTEROFFICE MEMORANDUM Date: March 2, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E. Water Utilities Director RE: PR 23012 —Polymers for Water and Wastewater Treatment Plants Introduction: The intent of this Agenda Item is to seek City Council's approval for the purchase of polymers for water purification and wastewater treatment plants. Our water purification and wastewater treatment processes use polymer coagulants to remove solids from water. Each process uses a unique blend of chemicals for maximum effectiveness. These polymer blends are sole-source and proprietary in their make-up. This resolution authorizes the purchase of each of these products as each is needed so that our treatment personnel may make use of the most cost-effective treatment system at any given time. We anticipate that coagulant polymer and polymer aid purchases this year for the Water Purification Division will total an estimated $1,510,000.00. They will be used on an as-needed basis and charged to Account No. 410-40-210-5217-00-00-000, Treatment Chemicals. We anticipate that polymer purchases for the Wastewater Treatment Division will total approximately $135,000.00, also used on an as-needed basis and charged to Account No. 410- 40-225-5217-00-00-000, Treatment Chemicals. Background: Our water purification and wastewater treatment processes use polymer coagulants to remove solids from water. Each process uses a unique blend of chemicals for maximum effectiveness. These polymer blends are sole-source and proprietary in their make-up. This resolution authorizes the purchase of each of these products as each is needed so that our treatment personnel may make use of the most cost-effective treatment system at any given time. "Remember,we are here to serve the Citizens of Port Arthur" i All water/wastewater treatment chemicals are administered by trained employees who are properly certified by the Texas Commission on Environmental Quality. Recommendation: It is recommended that City Council approve PR No. 23012, authorizing the purchase of sole source polymers by Water Utility Operations Department. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 23012 3/2/23 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF POLYMERS AND DELINEATING PROCEDURES FOR THE PURCHASE OF OTHER CHEMICALS, WITH AN ESTIMATED COMBINED BUDGETARY IMPACT OF $1,645,000.00. FUNDING IS AVAILABLE, $1,510,000.00 IN WATER UTILITIES ACCOUNT NO. 410-40-210-5217-00- 00-000,AND$135,000.00 FROM ACCOUNT NO.410-40-225- 5217-00-00-000, TREATMENT CHEMICALS. WHEREAS,the Water Purification Plant takes raw water from the Lower Neches Valley Authority canal, clarifies, disinfects, stabilizes, and treats the water so that it can be distributed as drinking water for the public; and, WHEREAS,the Wastewater Treatment Plants receive wastewater from the City to clarify, disinfect, stabilize, and treat the wastewater so that it can be safely discharged back into our nation's waterways; and, WHEREAS, most of the chemicals used for treatment are common commodities of standard chemical composition, which are sold by numerous distributors, and the City can obtain these chemicals through the bid process; and, WHEREAS, these types of common commodities include, but are not limited to: sodium bi-sulfite, sodium hydroxide, liquid chlorine, anhydrous ammonia, hydrofluosilicic acid, sodium chlorite, and phosphates; and, WHEREAS, certain other chemicals are not of standard chemical composition and are available only from one source because of patents, copyrights, secret processes, or natural monopolies; and, WHEREAS,these chemicals are usually polymers used at the treatment plants for various purposes, see the list in Exhibit A; and, PR No. 23012 3/2/23 bw Page 2 of 3 WHEREAS,these proprietary chemicals have to be tested at the plant to determine if they can properly treat, and not create adverse conditions to the plant or to the water. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the Director of Water Utilities shall present the purchase of proprietary chemicals (polymers) that are expected to cost more than $25,000 per year without advertising for bids for approval to City Council; and, THAT, the Director of Water Utilities shall have the discretion to choose the amount of proprietary chemicals-polymers so long as he does not exceed his yearly budget for this item, the chemicals are approved by the TCEQ and National Sanitation Foundation, are successfully tested at the plant, and that the manufacturer thereof is financially stable and has liability insurance. If through testing, Director of Water Utilities discovers other proprietary chemicals that he desires to purchase in excess of$25,000 per year, he shall submit that chemical to City Council to add to the approved list; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED AND APPROVED this day of , 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: PR No. 23012 3/2/23 bw Page 3 of 3 NOES: • Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 4/1/(A- A Valecia Tizeno� ; City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton Calvin Matthews City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: `kG�/J U C 0/1//-Kandy Dani 1 Cli ' illiams, CP B Director of Finance Purchasing Manager Exhibit A Polymer Vendors & Maximum Prices Name Bulk Price Tote Price Drum Price Advance Oxidation Services $0.83/1b. N/A N/A Surcharge $0.107/lb. Product No. AOS 7050-001 -coagulant polymer used at WTP Advance Oxidation Services $1.79/lb. $1.89/1b. N/A Product No. AOS 7713-00 -anionic dewatering polymer used at WTP (bulk) Product No. AOS 7713-20 -anionic dewatering polymer used at WTP (tote) Freight $325.74/tote Advance Oxidation Services $1.45/lb. N/A $2.94/lb. Product No. 7545-10 -coagulant polymer used at WWTP Polydyne, Inc. N/A N/A $1.72/lb. Clarifloc C-6286 -coagulant polymer used at WWTP Clarifloc C-6285 -coagulant polymer used at WWTP • .• ACM AOS TREATMENT SOLUTIONS, LLC December 28, 2022 Mr. Jeff Wyble City of Port Arthur,Texas Water Purification Plant 1101 N.O.Mills Boulevard Port Arthur,Texas 77640 Subject: AOS 7050 Price Increase Dear Jeff: The current supply chain and transportation problems, together with product increases to the raw materials used in the manufacture of the ACH portion on our AOS 7050,force us to adjust our pricing to our customers. Effective January 15,2023,the base price of our AOS 7050 will increase by$0.005/lb.to$0.83/1b. Additionally, in April of this year there was an increase in transportation surcharges from $0.093/1b. to $0.10711b.. which we had not passed on to you. Unfortunately,we cannot continue to hold this increase. Therefore,on all orders placed after January 15,2023,the surcharge will be$0.107Ab. This adjustment is solely due to increases in raw materials,transportation and fuel costs. We at ADS Treatment Solutions sincerely appreciate your business and will continue to provide quality products and experienced technical support at the lowest possible cost. if you have any questions, please do not hesitate to contact me. Sincerely, George H. Hahn—President—General Manager GHH1hs CC:Mr.Clyde Trahan Mr. Garrett Elizando • j 14600 Cypress N.Houston Road • Cypress.TX 77429 • 936-539-0040 • Fax 936-539-004 t • http.t/www.aosts com { ii• , AOS AOS TREATMENT SOLUTIONS, LLC LI February 23, 2023 Mr. Jeff Wyble City of Port Arthur 1101 H.O. Mills Blvd Port Arthur, Texas 77640 SUBJECT: AOS 7050 & 7713 Sole Source Dear Jeff: This City of Port Arthur is currently purchasing two different treatment chemicals from AOS Treatment Solutions. AOS 7050 is specifically designed and expressly manufactured by AOS Treatment Solutions, LLC. This product is not available through any other commercial outlet. AOS 7713 is also exclusively sold by AOS Treatment Solutions, LLC. and is not available from any other commercial outlet or distributor. We at AOS Treatment Solutions, LLC appreciate your business and will continue to provide the very best treatment chemicals at the lowest possible price. If you have any questions, please do not hesitate to contact me. Sincerely, Auburn Higgins General Manager 14600 Cypress N.Houston • Cypress,TX 77429 • 936-539-0040 • Fax 936-539-0041 • http://www.aosts.com i SNF WATER SCIENCE polydyne.snf.com Emailed to:brian.wallace@portarthurtx.gov March 2, 2023 Mr. Brian Wallace Port Acres WWTP City of Port Arthur 6300 Procter Street EXT Port Arthur,TX 77642 Subject: Polymer Price Quotation Dear Mr. Wallace, Polydyne Inc. is pleased to provide the City of Port Arthur the following price quotation: PRODUCT UNIT PRICE PACKAGE CLARIFLOC C-6286 $1.72/LB. DELIVERED* 450 LB. DRUM *Price does not include sales tax.All applicable taxes will appear as a separate line on invoices. Freight/surcharges may apply. Payment Terms: Net 30 days— No Discounts Thank you for your business. If you have any questions or need any additional information, please feel free to contact Marcus Ortiz, Technical Sales Representative, at (281) 633-6086 or by e-mail to mortiz@polydyneinc.com. Orders may be placed online at: www.polydyneinc.com or through our Customer Service Department. Your Customer Service Representative is Jonathan Jones. You can reach Mr.Jones by calling (800) 848-7659, Ext. 8730 or by e-mail to jonathanj@snf.com. Best Regards, 11 17/ Boyd Starn'ey Sr. Vice-President SNF Polydyne • 1 Chemical Plant Road • Riceboro, GA 31323 USA•Tel 800.848.7659 II