HomeMy WebLinkAboutPR 23015: AMENDING RESOLUTION 23-002 PERTAINING TO THE REPAIR OF THE 826K COMPACTOR City of
n r t r t h rt��
Texas
www.PortArthurTx.go':
INTEROFFICE MEMORANDUM
Date: March 1, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
From: Flozelle Roberts,EIT, MEng,MBA,Public Works Director (►�
RE: P.R.No.23015: Amending Resolution 23-002 pertaining to the Repair of the 826K
Compactor
Introduction:
The intent of this agenda item is to seek the City Council's authorization for the City Manager to amend
resolution 23-002, which authorized the repair of motor and components for the 826K Compactor for the
Landfill from Mustang Cat of Beaumont,Texas in the amount of$155,250.01.
Background:
City Council approved resolution 23-002, which was approved January 9, 2023, authorizing the repair of
the 826K compactor's motor and components in the amount of$151,266.92. Upon receipt of the purchase
order,the vendor informed staff that the cost of the repair increased by$3,983.09 and is now$155,250.01.
The cost differential deems this amendment to resolution 23-002 necessary for the motor and component
repair.
Budget Impact:
Funds are available in the Landfill's Equipment Maintenance Account, account number 403-50-320-
5318-00-00-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve P.R. number 23015 amending
Resolution 23-002 for the repair of the 826K compactor's motor and components by Mustang Cat of
Beaumont,Texas,by$3,983.09 for the total amount of$155,250.01.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 23015\826KAmmended MEMORANDUM.docx
PR 23015
3/01/2023 jam
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NUMBER 23-002
INCREASING THE COST TO REPAIR THE 826K COMPACTOR'S
MOTOR AND COMPONENTS BY MUSTANG CAT OF BEAUMONT,
TEXAS, THROUGH SOURCEWELL CONTRACT 032119-CAT BY
$3,983.09 TO A NEW TOTAL OF $155,250.01. FUNDS ARE
AVAILABLE IN PUBLIC WORKS - LANDFILL EQUIPMENT
MAINTENANCE ACCOUNT, ACCOUNT NUMBER 403-50-320-5318-
00-00-000
WHEREAS, the City Council approved resolution 23-002 dated January 9, 2023,
which authorized the repair of motor and components for the 826K compactor by Mustang
Cat of Beaumont, Texas, in the not-to-exceed amount of $151,270.00; and,
WHEREAS, upon receipt of the purchase order, the vendor informed staff that
the compactor's motor and components repair costs increased by $3,983.09 to
$155,250.01 as shown in Exhibit A; and,
WHEREAS, it is necessary to amend Resolution 23-002 approving the motor and
components repair cost by Mustang Cat of Beaumont, Texas; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to amend Resolution 23-002 to repair the 826K compactor's motor and
components at the increased cost of $155,250.01; and,
THAT, funding is available in Public Works - Landfill Equipment Maintenance
Account, account number 403-50-320-5318-00-00-000; and,
PR 23015
3/01/2023 jam
Page 2 of 3
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2023 at a meeting of the City of Port Arthur, Texas by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
PR 23015
3/01/2023 jam
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
A-1,1 (/W Ok- 06411-41,414
alecia Ti 7
o, Esq. Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy K. DaAiel
Director if Finance
04/ _`f
o elle C��oberts, MEng, MBA
Director Public 'for s
// 4/I; toth
Clifton Williams, CPA
Purchasing Manager
PR 23015
Exhibit
A
o fit#i ! MUSTANG CAT
LET'S WORK TOGETHER
Customer Name: CITY OF PORT ARTHUR Estimate#: 74611
Customer#: 0588740 Estimate Date: 02/23/23
Contact Name: CLIFTON WILLIAMS Job/WO#:
clifton.williams@portarthurtx.gov Model/Serial 826K/23200256
t:409-983-8535 Sales Rep: Koby Box
KBox@mustangcat.com
Customer PO# t:713-452-7338 m:936-336-0046
Sourcewell# 032119-CAT Current Hours:
Mr. WILLIAMS
Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine.
Our recommended solution is based on our current understanding of your requirements and is summarized
below. Please contact me if your requirements have changed or if you have any questions about the products
and services we are recommending. When you are ready to move forward, please sign and date on the
bottom of the page and return it to me. We look forward to working with you!
DESCRIPTION PARTS LABOR MISC EXTENDED
Machine Haul $2,000.00 $2,000.00
Machine Wash & Inspect $2,000.00 $2,000.00
Remove& Install Engine $1,443.75 $9,212.00 $10,655.75
Remove& Install Cooling Package $2,548.00 $2,548.00
Clean &Test Cooling Package $1,000.00 $2,310.00 $3,310.00
Disassemble&Assemble Engine $39,514.36 $20,709.15 $60,223.51
Misc. Part(broken hardware, hoses,etc) $1,312.50 $2,940.00 $4,252.50
CMCR Required Engine Assembly(Turbo, $20,154.27 $9,345.00 $29,499.27
coolers,alternator,starter,etc.)
CMCR Required Disassembly&Assembly- $25,815.18 $8,900.00 $34,715.18
Recondition Emissions Package(DPF, DEF,
NRS, EGR)
Test After Repair $1,400.00 $1,400.00
CMCR Engine 2YR/4000HR Warranty $2,490.00 $2,490.00
Certified Machine Component Rebuild - -$17,065.00
Discount $17,065.00
Remove&Replace A/C System $13,393.80 $5,607.00 $19,000.80
SUBTOTALS: $102,633.86 $64,971.15 -$12,575.00 $155,030.01
*SUPPLY CHARGE IS 2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $ 100.00
*ENVIRONMENTAL FEE IS3%OF INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $ 120.00
SALES TAX: $ .00
**Subject to additional parts/labor upon disassembly
*Parts pricing above does not include freight charges
and will be added to the final invoice.
This Quote is Valid for 30 Days. TOTAL: $155,250.01
ono
MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 88ELNEXT.CATI&88.639.8228 MUSTANGCAT CCM
DESCRIPTION PARTS LABOR MISC EXTENDED
Accepted by:
Printed Name Date Customer Signature