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Home My WebLink AboutPR 23019: PURCHASE OF A CHEVROLET 3500 CREW CAB FRO WASTEWATER CONVEYANCE DIVISION rim urt rf{tu�� Teta, www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 2, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23019—Purchase of a Chevrolet 3500 Crew Cab with a Service Body and Crane for Wastewater Conveyance Division Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to purchase a 2023 Chevrolet 3500 Crew Cab with a service body and crane for the Wastewater Conveyance Division. Unit No. 1794 was auctioned as a salvage vehicle. The engine had gone out and this vehicle was scheduled for replacement in the Capital Equipment Schedule. The Chevrolet 3500 Crew Cab has a BuyBoard Cooperative Purchasing Quote #601-19 in the total amount of$107,104.00 from Caldwell Country Chevrolet of Caldwell, Texas. Background: The Plant Mechanic Section of the Wastewater Conveyance Division is in need of a heavy duty truck with a service body and crane to pull and replace pumps and motors from the City's lift stations. The Chevrolet 3500 Crew Cab has a BuyBoard Cooperative Purchasing Quote #601-19 in the total amount of $107,104.00 from Caldwell Country Chevrolet of Caldwell, Texas. Budget Impact: Funding is available in Water Utilities Account No. 625-40-000-8523-00-00-000, Equipment. Recommendation: It is recommended that City Council approve PR No. 23019, authorizing the City Manager to purchase a Chevrolet 3500 Crew Cab as discussed/outlined above. "Remember, we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 23019 3/2/23 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A CHEVROLET 3500 CREW CAB WITH A CRANE PACKAGE FROM CALDWELL COUNTRY CHEVROLET OF CALDWELL, TEXAS, THROUGH BUYBOARD CONTRACT NO. 601-19 FOR THE WASTEWATER CONVEYANCE DIVISION IN THE TOTAL AMOUNT NOT TO EXCEED $107,104.00. FUNDS ARE AVAILABLE IN CAPITAL EQUIPMENT ACCOUNT NO.625-40-000-8523-00-00-000,EQUIPMENT. WHEREAS, the Water Utilities Department routinely uses various trucks in the construction, operation, and maintenance activities of the Wastewater Conveyance Division throughout the city; and, WHEREAS, Unit No. 1794 was auctioned as a salvage vehicle due to the engine going out and this vehicle was scheduled for replacement in the Capital Equipment Schedule; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and, WHEREAS, City staff has solicited a Buyboard quote Contract No. 601-19 for a 2023 Chevrolet 3500 Crew Cab with a crane in the total amount of$107,104.00, as delineated in our Purchasing Policy; and, WHEREAS, Caldwell Country Chevrolet of Caldwell, Texas will provide the 2023 Chevrolet 3500 Crew Cab with a crane as listed on the quote as Exhibit "A", as it meets our specifications. PR No. 23019 3/2/23 bw Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes the purchase of the 2023 Chevrolet 3500 Crew Cab with a crane from Caldwell Country Chevrolet of Caldwell, Texas,through Buyboard, in the total amount not to exceed $107,104.00; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APP VED AS TO FORM: YAA-,t Vti:AJL t)7 - 1) 4"Y Sherri Bellard alecia Tiz o City Secretary " City Attorney PR No. 23019 3/2/23 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: cly n Ronald Burton Kandy Daniel u City Manager Finance Director c/4A/ LQ4LLdL Calvin Matthews, P.E. CliftWilliams, CPPB Water Utilities Director Purchasing Manager EXHIBIT A (Buyboard Quote) CALDWELL COUNTRY CHEVROLET 800 HWY.21 E.CALDWELL,TEXAS 77836 BUYBOARD BID 601-19 End User: CITY OF PORT ARTHUR Caldwell Rep: BEN LAUREANO QUOTE#BL2392 Contact: CALVIN MATTHEWS Phone: 979-567-6155 Phone/email: CALVIN.MATTHEWS(c PORTARTHURTX.GOV Date: Tuesday,February 21,2023 Product Description: CHEVROLET 3500HD CHASSIS CAB email: bent caIdw@IIcountry.com A. Bid Series: 29 A.Base Price: $ 56,667.00 B. Published Options[Itemize each below' Code Options Bid Price Code Options Bid Price CK31043 2023 CHEVROLET 3500HD CREW CAE INCL PCV WT CONVENIENCE PACKAGE INCL 4WD CC 177"WB/60"CA INCL JLI TRAILER BRAKE CONTROLLER INCL AE7 SEATS,FRONT 40/20/40 INCL DEFOGGER,REAR WINDOW INCL GU6 REAR AXLE,3.42 RATIO INCL GLASS,DEEP TINTED INCL H2G JET BLACK,VINYL SEAT TRIM INCL POWER WINDOW/LOCK INCL ZZT FULL SIZE SPARE,A/T INCL FLOOR COVERING VINYL INCL 5N5 REAR CAMERA KIT INCL REAR VISION CAMERA INCL PTO POWER TAKE OFF INCL DUAL REAR WHEELS INCL 9L7 UPFITTER SWITCHES INCL CRUISE CONTROL INCL MGU TRANS, 10-SPEED ALLISON AUTO INCL SKID PALTES INCL L5P ENGINE,DURAMAX 6.6L V8 DIESEL INCL Total of B.Published Options: C. Unpublished Options [Itemize each below,not to exceed 25%I $= 0.0 % Disclaimer Options Bid Price **PRICES/QUOTES ARE VALID FOR GAZ-SUMMIT WHITE -Q4 2023(GENERAL COLOR/ THIRTY(30) DAYS DUE TO SUPPLY CHAIN BODY BAILMENT POOL-PF191522) DELIVERY CONSTRAINTS. RE-VERIFY PRICING BEFORE ISSUING A PURCHASE ORDER. COMMODITY SURCHARGES MAY APPLY AFTER A PURCHASE ORDER IS ISSUED** Total of C.Unpublished Options: $ - D. Registration,Inspection,Paperwork,Postage cost,Courthouse time,&Runner time: $ - E. UPFITTERS: GENERAL TRUCK BODY-S0218875 $ 49,857.00 F. Manufacturer Destination/Delivery: G. Floor Plan Interest(for in-stock and/or equipped vehicles): $ - H Lot Insurance(for in-stock and/or equipped vehicles): $ • - I. Contract Price Adjustment: $ - J. Additional Delivery Charge: 90 miles $ 180.00 K. Subtotal: $ 106,704.00 L. Quantity Ordered 1 x K= $ 106,704.00 M. Trade in: N. BUYBOARD FEE PER PURCHASE ORDER $ 400.00 O. TOTAL PURCHASE PRICE WITH BUYBOARD FEE $ 107,104.00 # Sales Order 218875 GEf1ERAL Customer GEN001 TRUCK BODY * * 7110 Jensen Dr Houston,TX 77093 To: Ship To: General Truck Body Demo General Truck Body Demo 7110 Jensen Drive 7110 Jensen Drive Houston TX 77093 Houston TX 77093 USA USA • VIN#:PF191522 Phone: Fax: Job#:218875-1-1 Customer PO Number Order Date Terms FOB Ship Via Salesperson 12/15/2022 Cash On Delivery Origin GTB Local Truck Delivery Jim Malone Line = Facility/Part/Rev/Description/Details Quantity Unit Price: Extended Price 1 910 1.000', 49,857.0000 49,857.00 CDQ#122598 Rev U/M EA INSTALL READING CRANE PACKAGE (See Order Line Comment Page) Delivery: 12/12/2022 Sub Total 49,857.00 Total Order Tax 4,113.20. Orders cancelled for any reason will be subject to 100%of all labor cost incurred up to Total Items Price 53,970.20 the time of cancellation,25%restocking fee of all standard parts, 100%of all special order parts having to be returned to the vendor(including freight)or parts deemed as not able to be used on additional jobs,and 75%of selling price of all fabricated parts. We sincerely appreciate your order for the items described above.If this acknowledgement is not correct in any way,please notify me immediately so we may make the needed corrections before your order is processed. Prices do not include any Federal,State,or Local taxes unless otherwise indicated. 1 � Page 1 Authorized Signature ^c * * Sales Order 218875 GE n ERAL Customer GEN001 TRUCK BODY * * 7110 Jensen Dr Houston,TX 77093 Sales Order Line Comments Line 1 Comment: Install 9FT Reading-CRK Service Body,Crane Reinforced Passenger Side rear Compartment,3 Compartments Per Side,22"Deep Compartments,Master Locking System,Standard Shelving and Dividers,49"Wide Floor,Lights and Reflectors,Paint Outside White,Weight Slip and Certification Wheel Housing:Delete wheel housing Platform bumper with pass-through compartment,spray lined with 18K out-riggers built in bumper structure,receiver hitch and 7-way plug. CRANE-Crane Ehc-4 Fm,Top Level Assy,404181003 Reference SPR 1415-CH Wireless remote SPARE TIRE-SB-Spare Tire Carrier.Installed on bulkhead in center HEAD RACK-54"Service Body,Steel Louvered Headache Rack/Cab Protector,Painted White.Installed per MFG Instructions WORKLIGHT-(2)LED Flood Light,Aluminum Heatsink Housing,Polycarbonate Lens,Steel Mounting Bracket,Minimum 700 Lumens,Standard Mounting On Outside Corners Of Headache Rack/Headboard,Wired to Upfitter Switch (2)LED Flood Light,Aluminum Heatsink Housing,Polycarbonate Lens,Steel Mounting Bracket,Minimum 700 Lumens,Standard Mounting On rear of body installed one per side. GRAB HANDLES Handle Grab Handle Chrome 12",Ea"one installed one per side at rear of body.. DRAWER UNIT- 6 Drawer unit installed in driver side front vertical compartment. (4)D-RING INSTALLED IN THE LOAD AREA,2-36"BACK FROM BULK HEAD,2-24"FROM TAILGATE OF BED Vise Stand:Install vise stand on tailshelf bumper(1)each side Strobe System:S/T/T/backup lights with integrated strobes&built in reflectivity install 2 on front grille truck and install 2 on rear of body one per side. SPRAYLINER-Spray liner in cargo area,bulk head,compartment tops and tailgate of body. Install super spring on crane truck. Drawer unit to be install on passenger side front compartment due to compartment modification for DEF tank ADD ECCO 48 AMBER LIGHTBAR 11-048CAC-E $1389 • Page 2 Authorized Signature ,, tf,. . ,----..... .„1=1‘. ; 114... s ...ail:b. - I 4,1 A: I \ . , . "I I I 64 I I ill I 11 I 11 I lb 11'11'7:Ill- it e a 7 , :LIi F a • v I r , i 1 ; 'X* 1"'III 4 ,.... 0 II 1 I i-i r ,... . . - P J., 4111, 1 1!Ai ''''-- , •- 1!:.4 : f ts, ....a. . 111111110 zi ,. .0.4 41.-- a 114 1 ' ..