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Home My WebLink AboutPR 23020: PURCHASE OF A CHEVROLET 3500 CREW CAB FLAT BED FOR WASTEWATER CONVEYANCE DIVISION CM of nrt riltu� www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 2, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23020—Purchase of a Chevrolet 3500 Crew Cab Flat Bed for Wastewater Conveyance Division Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to purchase a 2023 Chevrolet 3500 Crew Cab flat bed for the Wastewater Conveyance Division. Unit No. 1977 is a salvage vehicle and will be going to the next auction. The engine had gone out and this vehicle was scheduled for replacement in the Capital Equipment Schedule. The Chevrolet 3500 Crew Cab has a BuyBoard Cooperative Purchasing Quote #601-19 in the total amount of$71,697.00 from Caldwell Country Chevrolet of Caldwell, Texas. Background: The Pipebursting Section of the Wastewater Conveyance Division is in need of a heavy duty truck to pull equipment for use in pipebursting operations. The Chevrolet 3500 Crew Cab has a BuyBoard Cooperative Purchasing Quote #601-19 in the total amount of $71,697.00 from Caldwell Country Chevrolet of Caldwell, Texas. Budget Impact: Funding is available in Water Utilities Account No. 625-40-000-8523-00-00-000, Equipment. Recommendation: It is recommended that City Council approve PR No. 23020, authorizing the City Manager to purchase a Chevrolet 3500 Crew Cab as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 23020 3/2/23 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A CHEVROLET 3500 CREW CAB FROM CALDWELL COUNTRY CHEVROLET OF CALDWELL, TEXAS, THROUGH BUYBOARD CONTRACT NO. 601-19 FOR THE WASTEWATER CONVEYANCE DIVISION IN THE TOTAL AMOUNT NOT TO EXCEED $71,697.00. FUNDS ARE AVAILABLE IN CAPITAL EQUIPMENT ACCOUNT NO. 625-40-000- 8523-00-00-000,EQUIPMENT. WHEREAS, the Water Utilities Department routinely uses various trucks in the construction, operation, and maintenance activities of the Wastewater Conveyance Division throughout the city; and, WHEREAS, Unit No. 1977 will be auctioned as a salvage vehicle due to the engine going out and this vehicle was scheduled for replacement in the Capital Equipment Schedule; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program("Buyboard"); and, WHEREAS, City staff has solicited a Buyboard quote Contract No. 601-19 for a 2023 Chevrolet 3500 Crew Cab in the total amount of $71,697.00, as delineated in our Purchasing Policy; and, WHEREAS, Caldwell Country Chevrolet of Caldwell, Texas will provide the 2023 Chevrolet 3500 Crew Cab as listed on the quote as Exhibit"A", as it meets our specifications. PR No.23020 3/2/23 bw Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes the purchase of the 2023 Chevrolet 3500 Crew Cab from Caldwell Country Chevrolet of Caldwell, Texas, through Buyboard, in the total amount not to exceed$71,697.00; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard alecia Tize o City Secretary City Attorney PR No. 23020 3/2/23 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: o Ronald Burton Kandy Daniel City Manager Finance Director 10-110 Calvin Matthews, P.E. Clifton illiams, CPPB Water Utilities Director Purchasing Manager EXHIBIT A (Buyboard Quote) CALDWELL COUNTRY CHEVROLET 800 HWY.21 E.CALDWELL,TEXAS 77836 BUYBOARD BID 601-19 End User: CITY OF PORT ARTHUR Caldwell Rep: BEN LAUREANO QUOTE#BL2393 Contact: CALVIN MATTHEWS Phone: 979-567-6155 Phone/email: CALVIN.MATTHEWS@PORTARTHURTX.GOV Date: Tuesday,February 21,2023 Product Description: CHEVROLET 3500HD CHASSIS CAB email: ben(G7Caldwellcountry.com A. Bid Series: 29 A.Base Price: $ 56,667.00 B. Published Options [Itemize each below' Code Options Bid Price Code Options Bid Price CK31043 2023 CHEVROLET 3500HD CREW CAE INCL PCV WT CONVENIENCE PACKAGE INCL 4WD CC 177"WB/60"CA INCL JLI TRAILER BRAKE CONTROLLER INCL AE7 SEATS,FRONT 40/20/40 INCL DEFOGGER,REAR WINDOW INCL GU6 REAR AXLE.3.42 RATIO INCL GLASS,DEEP TINTED INCL H2G JET BLACK,VINYL SEAT TRIM INCL POWER WINDOW/LOCK INCL ZZT FULL SIZE SPARE,A/T INCL FLOOR COVERING VINYL INCL 5N5 REAR CAMERA KIT INCL REAR VISION CAMERA INCL PTO POWER TAKE OFF INCL DUAL REAR WHEELS INCL 9L7 UPFITTER SWITCHES INCL CRUISE CONTROL INCL MGU TRANS. 10-SPEED ALLISON AUTO INCL SKID PALTES INCL L5P ENGINE,DURAMAX 6.6L V8 DIESEL INCL Total of B.Published Options: C. Unpublished Options [Itemize each below,not to exceed 25%] $= 0.0 Disclaimer Options Bid Price **PRICES/QUOTES ARE VALID FOR GAZ-SUMMIT WHITE -Q4 2023 (GENERAL COLOR/ THIRTY(30) DAYS DUE TO SUPPLY CHAIN BODY BAILMENT POOL-PF199633, DELIVERY CONSTRAINTS. RE-VERIFY PRICING PF199716,PF213413) BEFORE ISSUING A PURCHASE ORDER. COMMODITY SURCHARGES MAY APPLY AFTER A PURCHASE ORDER IS ISSUED** • Total of C.Unpublished Options: $ - D. Registration,Inspection,Paperwork,Postage cost,Courthouse time,&Runner time: $ - E. UPFITTERS: GENERAL TRUCK BODY-Q123716 $ 14,450.00 F. Manufacturer Destination/Delivery: G. Floor Plan Interest(for in-stock and/or equipped vehicles): $ - H Lot Insurance(for in-stock and/or equipped vehicles): $ - I. Contract Price Adjustment: $ - J. Additional Delivery Charge: 90 miles $ 180.00 K. Subtotal: $ 71,297.00 L. Quantity Ordered 1 x K= $ 71,297.00 M. Trade in: N. BUYBOARD FEE PER PURCHASE ORDER $ 400.00 IO. TOTAL PURCHASE PRICE WITH BUYBOARD FEE $ 71,697.00 * * * Our Quotation # 123716 GEf1ERAL 1/19/2023 TRUCK BODY * * 7110 Jensen Dr Houston TX 77093 To: Quotation Status: Ordered Quotation Valid Thru: 2/18/2023 General Truck Body Demo 7110 Jensen Drive VIN#: PF199633 Houston TX 77093 Drop Ship: None USA Attention: Line Facility/Part/Rev/Description/Details Quantity Quoted Unit Price Extended Price 1 Default Rev U/M EA 1.00 14,450.000 14,450.000 Chevy-3500-GOOSENECK Install standard CM 20089231 for 60 inch CA DRW Chassis 9 FT CM TM Gooseneck,Deluxe All Steel Frame Construction,Integrated Square Tube Headache Rack, Recessed Side Tool Boxes w/T-Handle Compression Latches(2 on Each Side),Standard LED Lighting,4"Steel Channel Frame Rails,1/8"Steel Tread Plate Deck,18,500 lb.Rated B&W Bumper Pull Hitch,7 Way Round&5 Way Flat Electrical Plug Standard On Rear Tailboard (4) 18" Airline Track Tiedowns,(4)Attachment Rings,Tall Rear Box,Opossum Belly Box,30,000 lb.Rated B&W Gooseneck Hitch wl 7 Way Electrical Plug,Modular Sealed Wiring Harness,3/4 Length Shovel Box wl Top Access Flip Up Door,Rear Bumper with Aluminum Tread Plate Trim,Work Lights,Cast Aluminum Work light Housing and Lights,3"Steel Roll-Formed 3/16"Channel Crossmembers,Full Length Side Skirt With Rolled Fenders and Aluminum Tread Plate Trim,6—Lockable Tool Boxes,3 on Each Side,DOT Required LED Marker Lighting,Full Length Rear Skirt,Tapered Rear Corners for Maximized Turning Radius,Aluminum Treadplate Package,Drop Down Rear Tailgate with Center Handle, Angled Fuel Fill,Spare Tire Carrier Mounted Against Bulkhead,Weight Slip and Certification g Total Tax: $1,192.13 ***Note-Due To The Volatility In The Industry,The Pricing Is Subject To An Adjustment If The Vehicle Is Not Received within 30 Days From The Date Of Order Total Items Price: US$15,642.130 Orders cancelled for any reason will be subject to 100%of all labor cost incurred up to the time of cancellation,25%restocking fee of all standard parts,100%of all special order parts having to be returned to the vendor(including freight)or parts deemed as not able to be used on additional jobs,and 75%of selling price of all fabricated parts. Thanks again for your interest in our company as one of your suppliers. Prices do not include any Federal,State,or Local taxes unless otherwise indicated. QUOTATION: 123716