HomeMy WebLinkAboutPR 23022: RENEW JANITORIAL CONTRACT WITH AHC SERVICES www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 3, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23022—Renew Janitorial Contract with AHC Services
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
renew a contract with AHC Services of Beaumont, Texas for Janitorial Services for Utility
Operations.
Background:
On January 11th, 2022, City Council approved Resolution No. 22-012, authorizing the City
Manager to enter into a contract for Janitorial Services for Utility Operations, which includes
the Water Service Center,Water Warehouse and Water Purification Plant with AHC Services of
Beaumont, Texas being the lowest, most responsible bidder. The Water Utilities Department
wishes to renew the contract with AHC Services for Janitorial Services for the Utility Service
Center, Water Warehouse and Water Purification Plant for an annual cost of$33,987.12.
Budget Impact:
Funding is available in Account Nos.410-40-210-5470-00-00-000 and 410-40-215-5470-00-00-
000, Other Contractual Services.
Recommendation:
It is recommended that City Council approve the City Manager to renew the janitorial contract
with AHC Services, as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 23022
3/3/23 bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO
EXECUTE THE SECOND YEAR (FINAL RENEWAL) OF
THE JANITORIAL SERVICES CONTRACT FOR THE
UTILITY OPERATIONS WITH AHC SERVICES OF
BEAUMONT, TEXAS WITH AN ANNUAL PROJECTED
BUDGETARY IMPACT OF $33,987.12; FUNDING IS
AVAILABLE IN ACCOUNT NOS. 410-40-210-5470-00-00-000
AND 410-40-215-5470-00-00-000, OTHER CONTRACTUAL
SERVICES.
WHEREAS,on January 11, 2022, City Council passed Resolution 22-012, approving the
selection of AHC Services of Beaumont, Texas for Janitorial Services for Utility Operations; and,
WHEREAS,Utility Operations includes the Water Service Center, Water Warehouse and
Water Purification Plant; and,
WHEREAS,the contract was for one year with the option to renew for one additional one
year periods; and,
WHEREAS, AHC Services has produced a satisfactory service for the Utilities
Department; and,
WHEREAS, the Utilities Department wishes to renew the contract; and,
WHEREAS, the contract will be for a one-year term, with the City's option to renew for
one additional one-year period, per the origihal contract.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute on behalf of the City of Port Arthur, a second year (final renewal) of the contract for
janitorial services (Exhibit "A") with AHC Services with the City an annual projected budgetary
impact
PR No. 23022
3/3/23 bw
Page 2 of 2
of$33,987.12; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of , 2023 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Ti eno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City
Manager
I
Calvin Matthews, P.E.
Water Utilities Director
APPROVED FOR FUNDING:
Lit
/ 1) .„.131
Clifton illiams, CPPB�` Kandy Daniel /
Purchasing Manager Finance Director
Exhibit "A"
JANITORIAL SERVICES FOR UTILITY SERVICE CENTER
THIS AGREEMENT,made this day of ,2023,by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and AHC Service of Beaumont,
Texas hereinafter called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. This contract shall be from March 21, 2023 to March 20, 2024. The City can terminate
this contract at its convenience which includes, but is not limited to, funding not being
available in any budget cycle with thirty (30) days written notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for the following cost:
Janitorial Services for Water Service Center, Water Warehouse,
and Water Purification Plant $2,832.26 per month
5. The term "Contract Documents"means and includes the following:
a. Agreement
b. Addenda
c. General Information
d. Specifications
c. Bid
f. Notice of Award
g. Notice to Proceed
*These items were attached to the original letting contract. This agreement is
only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in(2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2023.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard Ronald Burton
City Secretary City Manager
Signed on the day of , 2023.
WITNESS: AHC SERVICES
BY:
Print Name:
Title: