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Home My WebLink AboutPR 23024: CHANGE ORDER #1 FOR EMERGENCY REPAIR FIRE ENGINE 6 (1898) City of = urt rt{rur Ie.ius www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 3, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief Gs� RE: PR 23024 Change Order#1 for Emergency Repair Fire Engine 6 (1898) Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 23024 approving Change Order No. 1 for unanticipated additional costs to conduct the emergency repair of Fire Engine 6 (1898). Background: Engine 6 is a frontline 3,000 GPM, 2012 Pierce Fire Engine assigned to Fire Station 6 (4448 9th Ave). The vehicle was brought to Siddons-Martin for engine replacement. When the old engine was removed, an inspection of the front-end suspension was conducted, and damage was found. The initial estimate to correct front-end suspension repairs was $28,142.22. An increase of$2,162.95 was found due to extended labor time and freight for parts. The total repair cost invoice is $30,305.17. Change Order#1 is being sought for approval to meet the additional costs. The front-end suspension is repaired and functional for use with no additional costs associated with the specific repair. Budget Impact: The amount of the repair Change Order#1 is $2,162.95. The total repair cost is $30, 305.17 inclusive of Change Order#1. Funds including Change Order#1 are available in the FY 2022- 2023 Fire Department Vehicle Maintenance Account 001-19-047-5319-00-30-00. Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23024 03/03/23 gsb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 FOR THE EMERGENCY REPAIR OF FIRE ENGINE 6 BY SIDDONS-MARTIN OF PORT ARTHUR, TEXAS IN THE NOT TO EXCEED AMOUNT OF $2 , 162 . 95 INCREASING THE TOTAL COST FOR EMERGENCY REPAIR OF ENGINE 6 FRONT END SUSPENSION TO BE $30 , 305 . 17 . FUNDS AVAILABLE IN FIRE DEPARTMENT VEHICLE MAINTENANCE ACCOUNT NO. 001-19-047-5319-00-30-00 WHEREAS, pursuant to Resolution No. 22-581, the City Council approved emergency repairs by Siddons-Martin for the front suspension of Fire Engine 6 (1898) , a 2012 Pierce 3, 000 GPM frontline fire engine assigned to Fire Station 6 (4448 9th Ave) ; and WHEREAS, Change Order No. 1 includes a 7 . 7% scope for a total increase of $2, 162 . 95 due to additional labor and freight costs; and WHEREAS, the total approved repair cost would be in the amount of $30, 305. 17, inclusive of Change Order No. 1 as shown on the invoice attached hereto as Exhibit "A"; and WHEREAS, funds are budgeted and are available for this repair in the not to exceed amount of $30, 305. 17 in FY 2022- 2023 Fire Department Vehicle Maintenance Budget 001-19-047- 5319-00-30-00 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council ratifies the City Manager' s approval of this emergency repair. Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of March, A. D. , 2023, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: P.R. No. 23024 03/03/23 gsb Mayor: Councilmembers : • NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 6 -41 (2111" Val Tiz o City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager P.R. No. 23024 03/03/23 gsb APPROVED AS TO AVAILABILITY OF FUNDS : Kandy Danie7Y Finance Director ‘.0 \)„,th Au Clifton Williams, CPPB Purchasing nager Greg Benson, Fire Chief P.R. No. 23024 03/03/23 gsb EXHIBIT A *oQpNS Mggr� Siddons-Martin Emergency Group 'voice Number:22404225 I I O III II I I II c, y 9645 Jade Avenue Tag Number:CHASETIE f, r Port Arthur TX USA 77640 Date and Time In: 2/11/2022-3:53 PM «i,, Phone#:(409)736-9077 Date and Time-Out: 2/14/2023 -4:12 PM `r+. Fax#: (409)736-9066 Promised ')ate-Time: 2/11/2022-3:53 PM Cashed Out Date: Remit To:PO Box 679827 Dallas,TX 75267-9827 Service Advisor:(A06V)Jerry Hanley Port Arthur Fire Dept.,City of 1004102 Work:(409)983-8740 Email:richard.bodin@portarthurtx.gov:carol.doty@portarthurtx.g' 300 Waco Ave Port Arthur TX 77641 Veh Info: 25076-02 12 PIERCE VELOCITY Serial Numbers:4P1CVO1D6CA012661 1898 In-Srv: Miles/Hrs In: 11,285 Out130,690Plate#: Color Ex: Int: Repair VIN Second VIN Niech# Type Lahor Discount Total Description Qty Ret. !'rice Savings Selling Price Ext Discount Ext Price 1 CA012661 1898 AOOT Wholesale $1,624.35 $0.00$1,624.35 REMOVAL OF TAK-4 CAUSE T/S TAK-4 ISSUES CORRECTION:REMOVED LOWER D/S A-ARM FOR BUSHING REPAIRS. 3239290 WASH,TRUST 2.04X3.71X.28 4.00 $3.09 $0.00 $3.09 $0.00 $12.36 3065396 INSERT,BUSHING 2.00 $87.22 $0.00 $87.22 $0.00 $174.44 FRT FREIGHT 1.00 $22.24 $0.00 $22.24 $0.00 $22.24 FRT FREIGHT 1.00 $29.65 $0.00 $29.65 $0.00 $29.65 1555085 KIT,TAK-4 BOOT CLEAR 1.00 $103.32 $0.00 $103.32 $0.00 $103.32 2986166 UPDATE,TAK-4 REINFORCEMENT 2.00 $492.63 $0.00 $492.63 $0.00 $985.26 Parts Total: $1,327.27 Labor Total: $1,624.35 Job Total: $2,951.62 2 CA012661 1898 AO2A Wholesale $0.00 $0.00 $0.00 QUALITY INSPECTION CAUSE:QUALITY INSPECTION CORRECTION:QUALITY INSPECTION Parts Total: Labor Total: $0.00 Job Total: $0.00 3 CA012661 1898 Wholesale $4,590.00 $0.00$4,590.00 TAK-4 REPAIR CAUSE:FOUND BUSHINGS BAD ON UPPER AND LOWER CONTROL ARMS CORRECTION:INSTALLED 4 NEW CONTROL ARMS AND TESTED. CS-PNT-0079 CONTROL ARM ASSY,TAK4,UPPER,PS PN 2552198- 1.00 $5,052.30 $0.00 $5,052.30 $0.00 $5,052.30 2742031 SEALED BALL JOINT KIT,NEW STYLE, UPPER 4.00 $749.56 $0.00 $749.56 $0.00 $2,998.25 CS-PNT-0080 CONTROL ARM ASSY,TAK4,UPPER,PS PN 2552198- 1.00 $5,052.32 $0.00 $5,052.32 $0.00 $5,052.32 CS-PNT-0078 CONTROL ARM ASSY,TAK4,LOWER UN PN 255220 2.00 $3,695.51 $0.00 $3,695.51 $0.00 $7,391.02 FRT FREIGHT 2897601 1.00 $302.20 $0.00 $302.20 $0.00 $302.20 FRT FREIGHT 2930670 1.00 $276.68 $0.00 $276.68 $0.00 $276.68 3305444 SHOCK ABSORBER,FR,91-SER,31N TAK-4,KON1,RB1 2.00 $401.37 $0.00 $401.37 $0.00 $802.74 FRT FREIGHT 2939259 1.00 $48.89 $0.00 $48.89 $0.00 $48.89 Parts Total: $21,924.40 Labor Total: $4,590.00 Job Total: $26,514.40 4 CA012661 1898 AOCR Wholesale $382.50 $0.00 $382.50 REPLACE TIE ROD END BOOTS CAUSE:T/S AND FOUND DAMAGED BOOTS. CORRECTION:REPLACED BOOTS AND TESTED. 1555085 KIT,TAK-4 BOOT CLEAR 2.00 $103.32 $0.00 $103.32 $0.00 $206.65 Parts Total: $206.65 Labor Total: $382.50 Job Total: $589.15 Printed On:2/14/2023 4:18:22 PM EXHIBIT A Page 1 of 2 5 Siddons-Martin Emergency Group tvoice Number:22404225 �40µ` MAyr'y 9645 Jade Avenue Tag g Number: CHASETIE 11111111iIII IMF �,�� ra€, Port Arthur TX USA 77640 Date and Time In:2/11/2022-3:53 PM a Phone#:(409)736-9077 Date and Time Out: 2/14/2(123 4.12 PM Fax#:(409)736-9066 Promised Date-Time: 2/11/2022-3:53 PM Cashed Out Date: Remit To:PO Box 679827 Dallas,TX 75267-9827 Service Advisor: (A06V)Jerry Hanley There will be a 30%restocking fee charged for all returned items based Parts Total: $22,778.66 I Ext Price: $30,305.17 upon the sales price of the item.All Special Order items are ineligible for returns.Special order items include,but are not limited to,any customer Core Total: $0.00 Sales Tax: $0.00 driven specification of the item requested or ordered at the direct request Freight Total:a $679.66 Total: $30,305.17 of customer. Sublet Total: $0.00 -Deductible: $0.00 Labor Total: ` $6,596.851 -Deposits: $0:04 - Labor Discount: $0.00 Amount Due: ,$30,305.17` Other Charges: $0.00 Amt Tendered: $0.00 Shop Supplies: $250.00 Chg Returned: $0.00 Sub Total: $30,305.l7 -Parts Discount: $0.00 We(the Customer)are responsible for all costs and expenses listed on this invoice. I,the undersigned, am authorized to agree,on behalf of the owner of the vehicle,to pay all outstanding charges in accordance with the terms and conditions agreed between us and the Company. Unless otherwise stated,all invoices are due and payable 30 days from the date of invoice. We have granted the Company, its employees,and agents permission to operate the vehicle on any streets as necessary for testing, inspection,or other services requested. We are responsible for insuring the vehicle at all times. We release the Company for any loss,damage,or theft of any items left in the vehicle for any reason. All parts and labor on this invoice are warranted for purpose and fitness for 90 days from the date of the invoice. In order to recover against any warranty,we agree to return the vehicle to the Company for all warranty repairs. Failure to return the vehicle cancels all warranties provided. All other warranties are expressly disclaimed by Company.Acknowledged and Received by: Printed On:2/14/2023 4:18:22 PM Page 2 of 2