HomeMy WebLinkAboutPR 23026: SOUTH 1ST AVENUE PAVEMENT IMPROVEMENT, ELITE CONTRACTORS & EQUIPMENT, CHANGE ORDER 2 City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 7, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
_
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From: John Cannatella,PE,City Engineer 4
RE: PR 23026: South 1st Avenue Pavement Improvement—Elite Contractors&Equipment of
Kirbyville,Texas. Change Order No.2 for the addition of 45 calendar days to the project.
Project No. ST1P9O-CON.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to execute Change
Order No. 2 between the City of Port Arthur and Elite Contractors &Equipment,LTD, of Kirbyville, Texas for
the addition of forty-five(45)calendar days to the original contract.
Background:
Pursuant to Resolution 22-317, City Council approved entering into an agreement with Elite Contractors &
Equipment, LTD, of Kirbyville, Texas for the South 1st Avenue Pavement Improvement Project in Sabine Pass,
Texas,for the amount of$782,887.00.
Change Order No. 1 has been submitted to ratify the City Manager's decision to contract from the original amount
of$782,887.00 by$30,857.00 to the new contract amount of$813,744.00 for the removal,repair and replacement
of the entry gate at the Sabine Pass Port Authority(SPPA)due to Homeland Security Regulations that requires
the facility to be secure at all times.
Change Order No.2 is being submitted to add an additional forty-five(45)calendar days to the contract amending
the original contract date of March 16,2023 to the new contract completion date of May 1,2023.
Budget Impact:
Change Order No. 1 has no impact on funds in the Capital Improvement Account No. 307-21-053-8517-00-10-
000.Project No. ST1P90.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 23026 with Elite Contractors &
Equipment, LTD, of Kirbyville, Texas for Change Order No. 2 for the addition of forty-five(45)calendar days
to the original contract completion date of March 16,2023 to the new contract completion date of May 1, 2023.
Project No. ST1P9O-CON.
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S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\South 1st.Ave.Sabine Pass Project\Change Orders\ELITE CHANGE ORDERS\Change Order a2\Agenda Memo Elite LO:a,r_
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PR No. 23026
3/3/2023 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND ELITE CONTRACTORS & EQUIPMENT, LTD OF
KIRBYVILLE, TEXAS, ADDING 45 CALENDAR DAYS TO THE
ORIGINAL CONTRACT COMPLETION DATE OF MARCH 16, 2023 TO
THE NEW CONTRACT COMPLETION DATE OF MAY 1, 2023.
FUNDING IN THE CAPITAL IMPROVEMENT ACCOUNT 307-21-053-
8517-00-10-000 IS NOT IMPACTED. PROJECT NO. ST1P90.
WHEREAS, the Sabine Pass Port Authority (SPPA) has received grant funding
through the Texas Department of Transportation (TxDOT) from the State of Texas' General
Appropriations Act, Rider 37, for the reconstruction of S. 1st Avenue from Mechanic Street to its
entrance gate and Mechanic Street from Dowling Road (Highway 87) to S. 1st Street; and,
WHEREAS, pursuant to Resolution 22-317, the Port Arthur City Council authorized the
City Manager to enter into an agreement with Elite Contractors & Equipment, LTD, of Kirbyville,
Texas for the 5. 1st Avenue Pavement Improvement Project for the amount of $782,887.00;
and,
WHEREAS, Change Order No. 1 has been submitted to ratify the City Manager's decision
to the original contract amount of $782,887.00 by $30,857.00 to the new contract amount of
$813,744.00 for the removal, repair and reinstallation of the entry gate to the Sabine Pass Port
Authority (SPPA) due to Homeland Security Regulations that requires the facility be secure at all
times; and,
WHEREAS, Change Order No. 2 is being submitted to add an additional forty-five (45)
calendar days to allow for work performed on the SPPA entry gate and supply chain issues, ee
Exhibit A; and,
PR No.23026
3/3/2023 mje
Page 2 of 3
WHEREAS, Change Order No. 2 seeks to change the original contract completion date
of March 16, 2023 to the new contract completion date of May 1, 2023; and,
WHEREAS, Change Order No. 2 does not impact funds in the Capital
Improvement Account No. 307-21-053-8517-00-10-000, Project No. ST1P90; and,
WHEREAS, approval of Change Order No. 2 is herein deemed an appropriate action;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 2 is herein approved and the City Manager is authorized to
execute the change in the contract between the City of Port Arthur and Elite Contractors &
Equipment, LTD, of Kirbyville, Texas, modifying the original completion date of March 16, 2023
to the new contract completion date of May 1, 2023; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2023 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
PR No.23026
3/3/2023 mje
Page 3 of 3
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
(Lie - butgy
C
Valecia Ti eno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Daniel
Interim Director of Finance
Joh nnatella, PE
Ci 1ngineer
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Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
CITY OF PORT ARTHUR
Engineering Department
DATE: February 8,2023
PROJECT: South 1st Avenue Paving Improvements
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: Elite Contractors&Equipment
CHANGE ORDER NO: 2
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item Item Original New Quantity
No. Code Description Unit Quantity Unit Price Original Amount Added New Amount
South 1st Avenue Paving Improvements
4 Request 45 Calendar Days be added to the project
ADD $
ORIGINAL CONTRACT AMOUNT $782,887.00 NEW CONTRACT I$ 782,887.00
ORIGINAL CONTRACT AMOUNT: $ 782,887.00
TOTAL FROM PREVIOUS CHANGE ORDER: $ 30,857.00
PERCENT OF THIS CHANGE ORDER NO.2: 0.0000%
TOTAL PERCENT CHANGE ORDERS NO.1: 3.9414%
NEW CONTRACT AMOUNT: $813,744.00
45 ADDITIONAL CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.2
ORIGINAL CONTRACT DATE: 270 DAYS
NEW CONTRACT DATE: 315 DAYS
PREPARED AND VERIFIED BY: REVIEWED BY:
3 - 3-2-3 4 e&
gy,c
Donald Burrell,Fittz&Shipman,Inc. Jennifer B l wards,BAAS,MPA,CIP Manager
APPROVED BY: APPROVED BY:
Breck Sauls,Elite Contractors&Equipment John Cannatella,PE,City Engineer
APPROVED BY: APPROVED BY:
Lidie?atirz
Ron Burton,City Manager Clifton W ams,Purchasing Manager,CPPB
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