HomeMy WebLinkAboutPR 23029: WATER SERVICE CENTER AND WAREHAOUSE ACCESS CONTROL C'it-N of
ort rthur
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: March 3, 2023
To: The Honorable Mayor and Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23029—Water Service Center and Warehouse Access Control
Introduction:
The access control system for the Water Service Center and Warehouse are in need of
replacement. The current system is old and outdated. This should be addressed to protect the
City's assets that are onsite. All Campus Security of Houston, Texas submitted a quote of
$29,314.51. This quote is a TIPS Contract No. 200203 quote. Funding is available in Water
Utilities Department, Administration Division Account No. 410-40-200-5312-00-00-000,
Building Maintenance.
Background:
The access control system for the Water Service Center and Warehouse are in need of
replacement. The current system is old and outdated. This should be addressed to protect the
City's assets that are onsite. All Campus Security of Houston, Texas submitted a quote of
$29,314.51.
Budget Considerations:
Funding is available in Water Utilities Department, Administration Division Account No. 410-
40-200-5312-00-00-000, Building Maintenance. This quote is a TIPS Contract No. 200203
quote.
Recommendation:
I recommend that the City Council approve PR No. 23029 to replace the access control system
for the Water Service Center and Warehouse, as described/outlined above.
PR No. 23029
3/3/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH ALL CAMPUS SECURITY OF
HOUSTON, TEXAS, THROUGH TIPS COOPERATIVE
CONTRACT NO. 200203 TO REPLACE THE ACCESS CONTROL
SYSTEM AT THE WATER SERVICE CENTER AND WATER
WAREHOUSE WITH A PROJECTED BUDGETARY IMPACT OF
$29,314.51; FUNDING IS AVAILABLE IN WATER UTILITIES
DEPARTMENT, ADMINISTRATION DIVISION ACCOUNT NO.
410-40-200-5312-00-00-000;BUILDING MAINTENANCE.
WHEREAS, the access control system for the Water Service Center and Warehouse are
in need of replacement; and,
WHEREAS, All Campus Security of Houston, Texas submitted a TIPS Contract No.
200203 quote of$29,314.51, attached as Exhibit"A", which meets our specifications; and,
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs such as TIPS
as an alternative to a formal bid process; and,
WHEREAS,per Resolution No. 12-008,the City entered into an interlocal agreement with
Region VIII Education Service Center for participation in the Interlocal Purchasing System(TIPS).
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the City Manager to enter into a contract, in
substantially the same form attached hereto as Exhibit"A",with All Campus Security of Houston,
Texas, through TIPS Cooperative Contact No. 2002032 to replace the access control system for
the Water Service Center and Warehouse, with a projected budgetary amount of$29,314.51.
PR No. 23029
3/3/23 bw
Page 2 of 3
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2023 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ronald Burton
City Attorney City Manager
Calvin Matthews, P.E.
Water Utilities Director
PR No. 23029
3/3/23 bw
Page 3 of 3
APPROVED AS FOR AVAILABILITY
OF FUNDS:
cam.
Kandy Daniel Clift• Williams, CPPB
Finance Director Purchasing Manager
Exhibit "A"
CONTRACT TO REPLACE ACCESS CONTROL FOR
WATER SERVICE CENTER AND WAREHOUSE
That this Agreement is made between the City of Port Arthur, Texas hereinafter referred
to as "City" and All Campus Security hereinafter referred to as the "Contractor."
I. DURATION AND TERMINATION
That this Agreement shall be for an estimated three month period from date of the issuance
of the Notice to Proceed or until services are complete. Either party may terminate this Agreement
upon thirty(30)days written notice without cause,or for cause by giving the other notice in writing
five (5) days prior to termination. It is understood and agreed that if Contractor is incapable of
performing the services described herein, all rights to further compensation under this Agreement
are to be invalid.
II. CONSTRUCTION SERVICES TO BE PERFORMED
The Contractor agrees to perform all the work described in the proposal and contract
documents and to comply with the terms therein. The Contractor shall comply with the ethical and
professional code of the profession and the policies of the City of Port Arthur. (See scope of work
and specific duties attached hereto).
III. COMPENSATION
Contractor shall be compensated for a sum of up to $29,314.51. Appropriate work related
expenses, computer and facility access, as necessary for the effective performance of the required
job duties, may be provided and/or reimbursed as determined appropriate by the City Manager.
The Contractor shall safeguard all records,and maintain confidentiality of records and information
encountered in the course and scope of his job duties.
OTHER BENEFITS
That all benefits resultant from this contract are delineated herein, and no other benefits
promised by any City officer shall be binding on the City.
IV. INDEMNITY
It is understood and agreed that Contractor is independent contractor. The CITY hereby agrees
to indemnify CONTRACTOR,to the extent permitted by law or the extent to which such coverage
is available to CITY employees and officials,against any liability, claim,cause of action, damage,
personal injury or death rising out of or in connection with the services performed or to be
performed by CONTRACTOR pursuant to this Agreement when CONTRACTOR is acting within
the scope of his employment.
V. PROFESSIONAL LIABILITY INSURANCE
The City will provide legal services or pay a judgment rendered against Contractor for any suit
or claim arising out of the performance of the Contractor's duties as outlined herein unless it is
determined that said performance was the result of malfeasance or negligence.
VI. NONDISCRIMINATION
The Contractor hereby agrees that no person shall, on the grounds of race, creed, color,
handicap, national origin, sex, political affiliation, or beliefs, be excluded from, be denied the
benefits of,or be otherwise subjected to discrimination as regards to any services or activity under
this contract; and hereby gives assurance the Contractor will immediately take any measure
necessary to effectuate Agreement.
SIGNED AND AGREED TO on the day of 2023.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard Ronald Burton
City Secretary City Manager
WITNESS: ALL CAMPUS SECURITY
BY:
Print Name:
Title:
/A,cos
ALL CAMPUS SECURITY
Fire Alarm Video Surveillance Access Conrroi
intrusion Detection Structure°Cable
All Campus
Security
Javier Cordova
Feb 14, 2023
111 H 0 MILLS BUILDING
Admin Building and Warehouse
Access Control
111 H 0 Mills Blvd,Port Arthur,TX 77640,USA
Admin Building
Access Control
1 DR- Door 4 1 DR-Door 2
MIMI
at
Cut in a door
strike
Install card
reader
Single Door Single Door
1 DR-Door 4 1 DR-Door 3
41111,
j _ -----......,...
Or
III
4.; r 1 3
00
t 1 t `
ip rpmI ,°
. 4 ' ' !
. 18.2023 13 58 02 , ,,,
Single Door Single Door
1 DR-Door 2 1 DR-Door 3
ro
C w
Underground .� -mar•"
raceway from _ ,
t
building to 1
Ming. y
_ _ "max ,
i
,., _ . I • pin
padHI*
I —
!g yt card reede a
- "
& .tp
4'-.. : _ floe 2.AK 16,2C23135- .._
Single Door Single Door
I
I
2DR-Door 1 SVR-001
.
infifiias
_t I.
COn[f0;
'fi a .
-
j
Double Door Server
2DR-Door 1 SVR-001
k
ti
- Swth ports — ! `
are nor
ava,la. 4, iy .
•
ri
1,7
at ` /
'NR-Oow P'aG2.Jana 2023 `a+ f% , ..}.,
Double Door Server
2DR-Door 1 SVR-001
,�. _ .
I ' \ ‘'''''
srt -.-,mar
-'it OT-S3 '�4,Jan td 2023 4410-13
Double Door Server
, ,..--. --,=.:741*,-4 ''''' '' . ',,''''''''' i'''''',,'''',14:,,,,
SVR-001 1 DR-001
10„...4, i
Terminateon rew `_
e, , ..x s In inches
.I! 1
}► existing paten ail"z<—
a '.
,,
�` Toe-004,iM1Mp 4 M i S
ava a o1 lik20*'4o''se Single Door kk
Server
Warehouse 1 DR-003
Access Control
1 DR-001
,All R!'z � .
4.
litm
NW
nib 1
«,fix
y Single Door
y - -; ,; 1 DR-003
Single Door
1 DR-001 �`: 1
7 ---.7' b:�5
na
_ r :'''''';1.11$'44-'--
■ R'ptaoe this '
t ; *_ ' door v.
y11
y
4
4 i l Single Door
I i
Single Door
1 DR 004 Replace dr with
Entry to the
"....- ` office.DoorCCM Door needs to
does not need
be replaced.
to be replaced. ill
i I
r t
t
tlei ,,,.... /I, \
-c."-\ A
am,..........,... - ,,,,,,,. i!
__
Single Door Single Door
1DR-004 Re•lace dr with
\ ,
Door is tine , >
The pump
needs to be
h i 1 t
'
NI
millai
•"...t ---
ili --
Single Door Single Door
Replace dr with SVR-002
�
i
r Mr
" D needs tRR
o
in. :.n„ t
-t .. '..,?.t t — be replaced
II Bobbie reader `
i -
Single Door Serve'
SVR-002 SVR-002
Access
contra
aiw"r= ". took e+ NW. �re car,
DO O J1LQUC bath ,-
�= have to be
solated.
.�
i-..002.Photo 2ln It Z029±33F 22 g {
Server Server
cs, _
(s,
5 5
Es 8
-
8
• • •
r . .
N‘f 9 :17/
wt,r,
vfXKI
athrk.11,1
m
E 1 Vf)P4C1
.1
5
I
ol
N v
O
N
O
0
c
e
a 1 `o
47 2LL d 41
CO 0
• •
`s
-te N.
`V a __
a)
i
I
7
.1 ''� '�
J C J �\
• s
n 3
1
...[
1and4
�'-'
G
, p-v!--, "",,:-..-- .-7.,"-", ,--,.-4, -
a�a
O ate ° -
C�
03
J at
o-
2 Y +
on
J
0
1
Port Arthur:AC Admin Building and Warehouse Building Quote:2/16/2023
Aes
. ..., ., 4 t '"'
10635 Shadow Wood Dr Prepared oy-lavler Cordova
Houston,"5 77043 iCordova@AllCamousSecunty corn
Phone:(512)353-9411 8321 11S 1474
Preoared for- Maralean Slarchette Terms. Progress totting
Email marolean ievineiaportarthurts.gov Purchasing Coop riP5.200203
Phone 409-983-8562 'Quote Valid for 30 Days"
Address 111 N 0 Mills 3Wd
Port Arthur,TX 77640
Access Control Material
rate Manatfacturer Item Description Unit Price Total
• scs so;ci so, melt,-M:acct.ae's'er areooadeo Ni'meii''AAccess isieettals.nhmired poor',else
3erc^n,31r+!'Or 4 01,<af,O^..d 1o300 Doors Sma:-ormai'easy. .vm w eas:ebedde:; 51 332 10 52.312.(YI
cloth-`.smelt 7o0r 3da[.r N-egana elt)J/o.•Cade' "•es.'-onta,ns•re'000w•rg. ,
ACS 3-000?OF er, 5-E1OC32 3.0C OoE',erv:o'.door.o''0 e• - s-SUB-5025 Surace Motor Bo. I,.3. 9902 00 Se i14 03
-e005 was inc"-000omt reader 33 av-M,mm.,r order Juan,. .
4 ACS s-AC.sx' n m,a.eevtoa -10 coreoafrb+e 12510-0 ln,m..r;roe': . ... s.' 313 AS
2
+i: NG"`C l008 ieees.3;10100S 14,5Onect i..nar_ad,e 24,4 iv a 3C _-Mtp,.ed.*t'3,-,CAur.-
,r:gr Res,sraet FAX104 are.de-7 3f4G 5431 3- ,VES•0
•'CS NG53int1,06 iene5is a36:,l:C6 Af 9 r 5 ,se•'so '3r4 Sono BC - ,girded CMO—„
i0.1 Den: ,,a,;Box ewe `754'0 s.5�-0
t AC5 eiG 37965M3 Genes,s•2,65002 atrium 2amoos,Icces,..anr'o,_30'a 300 ...are.dee -a., 3703 ao 31'5 Se
4 ACS �E 36030 "s�-o30 9600 Se-es,.r'ace L:ovnteo E-e.•^,v .e Mndsco:--Res_..er, ter-
5393 a S.,ra-03
a ,*v5c 53...:i 10 Man Naar. '.a..-'a..rotouml5tee
3 ICS e'i5>Av il .rice ace JOCr De0'Swr;.- 339 ao is 1932
,fee-
7 SCS 29-O916T loscn Soitel,-,en°e--ar^'aere Revues;to-v1 Motto-.error.o ea, a 3,. 1102 d'
- s(._ -sat-4,3P..?:55i. seetect,-0 4015.r,10 nu,n(.ASS?tide' .Tarrcaro 3 tOIC"Os:lif'l M.uSS,',1r
Access Control Material Total
514.221.5_
Access Control Labor
Dt, service Description Unit Price
Total
0160 rp S..v0 00
toll ce se 4•otrwore 0oce .3-"•P-ogr vreng ,3e,) - 536E+00
:mg,e 7Oa'.od Oil nsta•vl,ar meg,Door m.. , ,it.,c",Si
360 X 32 320 00
.40un3 a4' 14,3v^g 300 ,tal,nt-an 0340 SC a:ado.-g:•d6 'ear-p_..,o .mild'.,' ..•10-F .:.:(N_•v3
;'edtmg Cantos•? ,..J , ,+.pabr0 nttt.dpon
12 iO:XI
s .orate Mount-4:4.anon 50 ac_',coo, .calla,•^ ;13O]0 3;4000
n C a1:.1tro, oa 3,tana4:9 ',.40tal i.the.'A'
• Cat 12r-oral•'SO.abon .011,dill,-.'teat,:- -40.0 33E.,,X
. ',Ile,-Me,14n+ertl -•".'le::e,aaago',-0e 350_a: ..940(;53
a.a,.o... n. .,ono 3e nc.- „3`.-J:.:1 3.:65O.ou
4ccess Control'.abor"ota- S15.090 00
P•e-Tax Total 529 314 51
EAern.pt 0% $0.00
Grand Total $29,314.51
General Notes
Prining does not include Hollow Metal doors for the warehouse 3 need to be replaced