HomeMy WebLinkAboutPR 22894: REJECTION OF PROPOSALS FOR THE PRINTING OF WATER BILLS, BID NO. 23-025 ,
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 22, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 22894—Rejection of Proposals for the Printing of Water Bills, Bid No.
23-025
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
reject all proposals for the Printing of Water Bills.
Background:
The Water Utilities Department uses 3rd party vendors for the printing and mailing of water bills
from Customer Service. The City of Port Arthur Purchasing Division solicited and received six
(6) proposals for mailing water billing statements on February 15, 2023. The Water Utilities
Department wishes to reject all proposals and award the contract based on a bid price.
Budget Impact:
No budget impact.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 22894, authorizing the
City Manager to reject all proposals for the Printing of Water Bills, Bid No. 23-025, as
discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 22894
3/22/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO REJECT THE REQUEST FOR PROPOSALS FOR
PRINTING OF WATER BILLS FOR THE WATER
UTILITIES DEPARTMENT.
WHEREAS, the City of Port Arthur solicited Requested for Proposals for the Printing of
Water Bills, as delineated in our Purchasing Policy, and six (6) proposals were received attached
hereto as Exhibit"A"; and,
WHEREAS, after the review of all proposals, the Water Utilities Department determined
that it was necessary to reject the Request for Proposals and award the contract based on a bid
pricing. •
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur hereby rejects the Request for
Proposals for the Printing of Water Bills attached hereto as Exhibit "A"; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following
vote:
AYES: Mayor
Councilmembers:
PR No. 22894
3/22/23 bw
Page 2 of 3
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Ida e, h-eiciL
Valecia Tiz o
City Attorn y
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
Calvin Matthe P .'.
Water Utilities Director
PR No. 22894
3/22/23 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
c'`\ CA-1- 1 J P
Kandy Daniel 'Y
Finance Director
II 4464:
Cli on Williams, CPPB
Purchasing Manager
Exhibit "A"
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