HomeMy WebLinkAboutPR 23042: RENEWAL WITH DIAMOND SHINE BUILDING SERVICE IOW
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INTEROFFICE MEMORANDUM
Date: (March 10, 2023)
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: (Judith Smith, Director of Health Services)
RE: (P. R# 23042)
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize
the one(1)year contract Renewal with Diamond Shine Building Service of Buna,Texas for janitorial
services for Health Department.
Background:
City Council awarded Diamond Shine the contract for janitorial service with Resolution 22-072.
Diamond Shine Building Services has provided the high level of cleaning that is needed for the Health
Department, and now the department would like to renew the contract. The Health Department plans
to move into the new building in November, so we would like to extend the contract for six months
and bid for janitorial services at the new building. If there is a delay moving in the new building,the
Health Department would like the contract to be month to month after the six months until the Health
Department is able to move in the new building.
Budget Impact:
Funds are budgeted in the FY 2023 Health Department Other Contractual Account#001-23-061-
5470-0050-000 and contingent on the remaining funds being budgeted in the FY 2024 budget.
Recommendation:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew
the one(1)year contract with Diamond Shine Building Service of Buna,Texas for janitorial services for
Health Department. P.R. No. 23042
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23042
03/10/2023-js
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT
WITH DIAMOND SHINE BUILDING SERVICE OF BUNA, TEXAS FOR JANITORIAL
SERVICES FOR THE HEALTH DEPARTMENT IN THE NOT TO EXCEED AMOUNT OF
$68,472. FUNDS BUDGETED IN THE HEALTH DEPARTMENT OTHER CONTRACTUAL
ACCOUNT 001-23-061-5470-50-000
WHEREAS, pursuant to Resolution No. 22-072,the City Council approved the one-year contract
with Diamond Shine Building Service, of Buna, Texas, in the not to exceed amount of $68,472.00 for
janitorial services for the Health Department, with the option to renew for two (2) additional one-
year periods; and,
WHEREAS,the health department is now desiring to renew the contract for six additional
months and the option for a month to month after the six months if Health Department is unable to move
in new building; now,therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the City Council of the City of Port Arthur hereby approves the contract with Diamond
Shine Building Service of Buna,Texas for Janitorial Services at the Health Department in the not to
exceed amount of$68,472.00; and
THAT, the City Manager is hereby authorized to execute the contract for janitorial services
for the Health Department for six months, with the option to renew month to month after the six
months with Diamond Shine Building Service of Buna,Texas, in the event the Health Department
is unable to move into the new building, in a total not to exceed amount of$68,472, in
substantially the same form as attached hereto as Exhibit"A"; and
THAT, funding is available in the Health Department's Other Contractual Account 001-23-061-
5470-50-000,and
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R.No. 23042
03/10/2023-js
READ, ADOPTED AND APPROVED on this day of 2023 at a Regular
Meeting of the City Council of the City of Port Arthur,Texas,by the following vote:
AYES: Mayor:
Councilmembers:
•
NOES:
Thurman Bartle,Mayor
ATTEST:
Sherri Bellard,City Secretary
APPROVED AS TO FORM:
,2jVL&L-t
Val Tizeno,C. Attorney
APPROVED FOR ADMINISTRATION:
1.UCC U pL .IV
Jdflith Smith, Health Director Ron Burton,City Manager
EXHIBIT "A"
JANITORIAL SERVICES FOR HEALTH DEPARTMENT
THIS AGREEMENT, made this day of , 2023, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and Diamond Shine hereinafter
called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 22-072, the City entered into a one (1) year contract with
the option to renew for two additional one-year periods. The City will renew for six
months. The City has the option to renew month to month up to six months after the
initial six months.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary in
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the following cost:
Janitorial Service $5,706.25 per month
Additional Carpet Cleaning $0.35 per square foot
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Addenda *
c) Genefal4nfeffilatien *
d) Specifications *
e) Imo-*
f) Notice of Award
g) Notice to Proceed
*These items were attached to the original letting contract. This agreement is
only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies)each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2023.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard, City Secretary Ronald Burton, City Manager
Signed on the day of , 2023.
ATTEST DIAMOND SHINE
BY:
Sherri Bellard, City Secretary
Print Name:
Title: