HomeMy WebLinkAboutPR 23060: WATER UTILITIES FLOORING REPLACEMENT, CHANGE ORDER NO. 1 cztti of
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INTEROFFICE MEMORANDUM
Date: March 17, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23060—Water Utilities Flooring Replacement, Change Order No. 1
Introduction:
The intent of this Agenda Item is to seek City Council's approval of Change Order No. 1 for
the additional flooring replacement with Carter & Co. Change Order No. 1 has an increase of
$9,585.55 on the total cost, by adding flooring in the second floor conference room, downstairs
hallway and storage room in the City Hall Annex where the existing tile has failed, causing a
tripping hazard, resulting in a new contract amount of$68,701.79.
Background:
On November 22, 2022, the Council passed Resolution No. 22-540, which awarded Carter &
Co. with the Water Utilities Flooring Replacement contract, in the original contract amount of
$59,116.24.
Budget Impact:
Change Order No. 1, if passed by Council, will increase the total project cost by $9,585.55,
resulting in a new contract amount of$68,701.79. Funds are available in Account No. 410-40-
200-5312-00-00-000, Building Maintenance.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 23060, thereby increasing
the project scope and total contract price, as described/outlined above.
• "Remember,we are here to serve the Citizens of Port Arthur"
PR No. 23060
3/17/2023 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONTRACT WITH CARTER & CO. OF BEAUMONT,
TEXAS FOR THE WATER UTILITIES FLOORING
REPLACEMENT, INCREASING THE CONTRACT
AMOUNT BY $9,585.55, TO A NEW TOTAL CONTRACT
AMOUNT NOT TO EXCEED $68,701.79 AND A TIME
EXTENSION OF 45 DAYS TO A NEW CONTRACT END
DATE OF APRIL 28, 2023; ACCOUNT NO. 410-40-200-5312-
00-00-000,BUILDING MAINTENANCE.
WHEREAS,pursuant to Resolution No.22-540,City Council awarded a contract to Carter
& Co. of Beaumont, Texas for the replacing flooring in the Water Utilities offices for the not to
exceed amount of$59,116.24; and,
WHEREAS, additional flooring is needed for the second-floor conference room,
downstairs hallway and storage room in the City Hall Annex; and,
WHEREAS, Carter& Co. has submitted Change Order No. 1 (attached hereto as Exhibit
"A") for the additional flooring, increasing the contract amount by $9,585.55, to a new total
contract amount not to exceed $68,701.79 and an additional 45 days for a new contract end date
of April 28, 2023.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute Change Order No. 1 with Carter & Co. of Beaumont, Texas increasing the amount by
$9,585.55, to a new total amount not to exceed $68,701.79 and a time extension of 45 days to a
new contract end date of April 28, 2023; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
PR No. 23060
3/17/2023 bw
Page 2 of 3
READ, ADOPTED, AND APPROVED THIS day of , 2023 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Ufa A oy
Sherri Bellard alecia Ti o
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
Calvin Matthews, P. .
Water Utilities Director
PR No. 23060
3/17/2023 bw
Page 3 of 3
APPROVED AS TO AVAILABILITY
OF FUNDING:
L /
tndy Daniel ' )\1\jj-DIClifto Williams, CPPB
Finance Director Purchasing Manager
EXHIBIT A
(Change Order No. 1)
CHANGE ORDER NO. 1
ORIGINAL AGREEMENT DATE: December 14, 2022
PROJECT DESCRIPTION: Water Utilities Flooring
REASON: Upstairs Conference Room and Downstairs Hallway and Storage Room addition
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT PRICE: $59,116.24
CURRENT CONTRACT PRICE: $59,116.24
The Contract Amount due to this CHANGE ORDER will increase by: $9,585.55
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $68,701.79
ORIGINAL CONTRACT DAYS: 90
CHANGE ORDER NO. 1 ADDS 45 DAYS
NEW CONTRACT END DATE: Ending April 28, 2023
SIGNED AND AGREED TO on the_day of , 2023.
GLOBAL DRILLING
Print Name:
Title:
SIGNED AND AGREED TO on the_day of , 2023.
CITY OF PORT ARTHUR
BY:
RONALD BURTON,
CITY MANAGER
CARTBRA-COMPANY J
Carter & Company
3740 W Lucas Dr. Beaumont,TX 77706
City of Port Arthur Secondary Contact:
444 4th St Brian Wallas, Project Coordinator
Port Arthur,TX 77640 Water Utilities
Rhonda Standberry, Utilities Manager 409-983-8180
409-983-8228 Brian.Wallace@PortArthurTX.gov
Rhonda.Standberry@PortArthurTX.gov
March 16, 2023
Remodel Quote:
Upstairs Conference Room and Downstairs Hallway and Storage Room:
• Demo existing flooring
• Install LVT flooring ($5.99 allowance per sq ft)
• Remove and replace vinyl cove baseboards
• Furniture movement
Total: $9,585.55
Thank you for allowing us to bid on your project. In addition to the manufacturer's guarantee on the
products we offer, our workmanship carries a one-year warranty. Due to fluctuating material costs, this
bid is valid for 30 days. To view some of our other products and services please visit our web site at
www.carterandcompanytx.com.
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Office: (409) 899-5740 Email: Beau@carterandcompanytx.com
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