HomeMy WebLinkAboutPR 23063: 20203 STREET REHABILITATION PROJECT - DISTRICT 1: CHANGE ORDER NO. 1, REMOVAL OF TREES/TREE STUMPS Cin of
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INTEROFFICE MEMORANDUM
Date: March 16. 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: John Cannatella,PE,City Engineer
RE: PR23063: 2023 Street Rehabilitation Project—District 1: Change Order No. 1,Removal of
trees/tree stumps.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 1 for the 2023
Street Rehabilitation Project—District 1 for the removal of trees/tree stumps on 8th Avenue and 15th Street.
Background:
The City of Port Arthur Purchasing Division advertised for bids to rehabilitate various streets in District
1 under Bid No. P23-011. The bid opening was January 11, 2023. There were two contractors that
submitted bids; Gulf Coast a CRH Company and Allco, LLC, both from Beaumont, Texas. Each bid
submitted was evaluated by staff and it was determined that Allco, LLC was the lowest responsible
bidder with the amount of$4,377,370.00. Pursuant to Resolution 23-031, Port Arthur City Council
approved entering into an agreement with Allco, LLC of Beaumont, Texas, for the 2023 Street
Rehabilitation Project-District 1.
Allco, LLC of Beaumont, Texas is submitting Change Order No. 1 for the removal of trees and stumps
located on 8th Avenue and 15th Street for the amount of$32,325.00. Change Order No. 1 increases the
original contract amount of$4,377,370.00 to the new contract amount of$4,409,695.00.
Budget Impact:
Change Order No. 1 impacts funds in the Street Capital Fund Account No. 307-21-053-8517-00-10-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 23063 with Allco, LLC of
Beaumont,Texas,authorizing the City Manager to execute Change Order No. 1 for the removal of trees/tree
stumps for the amount of$32,325.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 41h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.23063
3/17/2023 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 BETWEEN THE CITY OF PORT
ARTHUR AND ALLCO, LLC OF BEAUMONT, TEXAS FOR THE
REMOVAL OF TREES/TREE STUMPS ON THE 2022-2023
STREET REHABILITATION PROJECT-DISTRICT 1 FOR THE
AMOUNT OF $32,325.00. FUNDS ARE AVAILABLE IN THE
STREET CAPITAL FUND ACCOUNT NO. 307-21-053-8517-00-
10-000.
WHEREAS, pursuant to Resolution No. 23-031, the City of Port Arthur City Council
awarded the 2022-2023 Street Rehabilitation Project-District 1 to Allco, LLC, of Beaumont,
Texas; and,
WHEREAS, it has been determined that a total of ten (10) trees/stumps on 8th
Avenue and six (6) trees/stumps on 15th Street need to be removed to facilitate repairs
to each road; and,
WHEREAS, Change Order No. 1 is being submitted by Allco, LLC, of Beaumont,
Texas for the amount of $32,325.00 to remove the trees/stumps; and,
WHEREAS, Change Order No. 1 will increase the original contract amount of
$4,377,370.00 by $32,325.00 to the new contract amount of $4,409,695.00, see Exhibit
A; and,
WHEREAS, approval of Change Order No. 1 submitted by Allco, LLC, of
Beaumont, Texas is herein deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 23063
3/17/2023 mje
Page 2 of 3
THAT, Change Order No. 1 is herein approved and the City Manager is authorized
to execute said Change Order No. 1 to the contract between the City of Port Arthur and
Allco, LLC, of Beaumont, Texas for the amount of $32, 325.00; and,
THAT, said Change Order No. 1 increases the original contract amount of
$4,377,370.00 by $32,325.00 to the new contract amount of $4,409,695.00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of ,
A.D. 2023 at a meeting of the City of Port Arthur, Texas by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No.23063
3/17/2023 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
11titt 0 geiut,
alecia Tiz no, Esq. Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
4<cA,„,- . \ `0„,..AL
Kandy Danl
Interim Director of Finance
. Robert EIT, M ng, MBA
Direc r f Publi orks
) I; l
Clifton Williams, CPPB
Purchasing Manager
(0 0 6 3
EXHIBIT A
CITY OF PORT ARTHUR
• Public Works Engineering
DATE: MARCH 16,2023
PROJECT: 2023 STREET REHAB DIST 1
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: ALLCO OF BEAUMONT,TEXAS
CHANGE ORDER NO.:
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item Item Original Original
No. Code Description Unit Quantity Unit Price Amount New Quantity Added New Amount
8TH AVENUE
TREE/STUMP REMOVAL EA $ 1,930.00 $ - 9 $ 17,370.00
STUMP GRINDING EA $ 975.00 $ - 1 $ 975.00
15TH STREET
TREE REMOVAL EA $ 2,330.00 $ - 6 $ 13,980.00
TOTAL CHANGE ORDER 1 $ 32,325.00
NEW CONTRACT
ORIGINAL CONTRACT AMOUNT
$ 4,377,370.00 AMOUNT $ 4,409,695.00
ORIGINAL CONTRACT AMOUNT: $ 4,377,370.00
CHANGE ORDER NO 1: $ 32,325.00
PERCENT OF THIS CHANGE ORDER NO.1: 0.7385%
FINAL CONTRACT AMOUNT: $ 4,409,695.00
NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO. 1
CONTRACT COMPLETION DATE: March 5,2024
PREPARED BY: QUANTITIES VARIFIED BY:
a944-4:
nifer Edwards,BAAS,MPA Martin Flood,Project Manager
CIP Manager
APPROVED BY: APPROVED BY:
Brandon Harrison Vice President John Cannatella,PE,City Engineer
Allco.LLC
APPROVED BY: APPROVED BY:
Flozelle C.Roberts,EIT,MEng,MBA, Director of Public Works Clifton Williams,CPPB,Purchasing Manager
APPROVED BY:
Ron Burton,City Manager
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\2022-2023 STREET REHAB DIST 1\Change Orders\Change Order 1\Change Order No.1 TREES