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Home My WebLink AboutPR 23070: INTERIOR REPAIRS TO FIRE STATION #6 3 City of 7 ort rllti www.PortArthurTx.gov • INTEROFFICE MEMORANDUM Date: March 14, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief RE: PR 23070 Interior Repairs to Fire Station#6 Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 23070 authorizing the City Manager to enter a contract with Preferred Facilities Group-USA, LLC of Beaumont, Texas, for additional repair, mold assessment and remediation protocol development at Fire Station #6 in the not to exceed the amount of$20,618.45. This amount is based on BuyBoard Contract 581-19 pricing. Background: Interior walls of Fire Station #6 require additional repair, mold assessment and remediation protocol development due to water damage. Walls at Fire Station No. 6 have been damaged by repetitive rain. Mold can be unhealthy for personnel to breathe. The permeable exterior walls were waterproofed to prevent damage reoccurrence. Budget Impact: This item has a budgetary impact of$20,618.45, which is available in Fire Department Building Maintenance Account No. 001-19-047-5312-00-30-000. Recommendation: The Fire Department recommends approval of this resolution "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23070 3/14/23 gsb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PREFERRED FACILITIES GROUP-USA, LLC OF BEAUMONT, TEXAS THROUGH BUYBOARD COOPERATIVE PURCHASING PROGRAM (CONTRACT NO. 581-19) FOR THE MOLD ASSESSMENT AND INTERIOR REPAIRS OF THE INTERIOR OF STATION #6 IN THE NOT TO EXCEED AMOUNT OF $20 , 618 . 45; FUNDING AVAILABLE IN FIRE DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO. 001-19-047-5312-00-30-000 WHEREAS, the Port Arthur Fire Department' s Station #6 (4448 9th Avenue) requires additional interior repairs, mold assessment and development of a remediation protocol due to water damage; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing Program, as an alternative to formal bid process; and WHEREAS, pursuant to Res. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with BuyBoard Cooperative Purchasing Program; and WHEREAS, Preferred Facilities Group-USA has provided a quote for the interior repairs to Station #6 with BuyBoard Contract 581-19 pricing (see quote attached hereto as Exhibit "A") ; and WHEREAS, funds were budgeted and are available for this project in Fire Department Building Maintenance Account 001-19- 047-5312-00-30-000; and P.R. No. 23070 3/14/23 gsb WHEREAS, a copy of the quote for work is attached as Exhibit "A" . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is hereby authorized and directed to execute on behalf of the City of Port Arthur a contract with Preferred Facilities Group-USA of Beaumont, Texas, in the not to exceed amount of $20, 618 . 45, in substantially the same form as Exhibit "A" . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , 2023, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES Mayor: Councilmember: NOES: Thurman Bill Bartie, Mayor P.R. No. 23070 03/14/23 gsb APPROVED AS TO FORM: Cktel-41- /a/111:-; ty Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager APPROVED AS TO AVAILABILITY OF FUNDS : cX0, D Kandy Dan el Finance Director � e Clift'bn Wil iams, CPPB Purchasing Manager Greg Benso , Fire Chief P.R. No. 23070 3/14/23 gsb EXHIBIT "A" 01,101,00047% PREFERRED Exhibit A FACILITIES GROUP - USA Mailing Address: PO Box 20658 3/10/23 Beaumont, TX 77720- 0658 Ricard Bodin 0 (409)842 8181 COPA Fire Department 44 (409)842-2274 4448 9t"Ave ® pfg@pfg usa.com Port Arthur,Texas 77630 pfg-usa.com Project: "Station aarS Job Order Contracting Subject: "Interior Water Damage CO al" Co-Op Purchasing Dear Mr.Bodin Agreements We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on local CCI and coefficient of.89. Indefinite Delivery, Indefinite Quantity-10IQ Proposal Recap: Multiple Award • Build deacon chamber inside zipper door.Once built used Construction Contracts- during demo of contained area. MACC • Put area under pressure with one Negative Air machine Task Order Contracts exhausting too exterior. TOC • Appropriate personal protective equipment issued prior to work in contained area to ensure safe working conditions. Construction Management-Agent or • Remove exterior drywall and Insulation 57x8 corner to At Risk corner. Design Build • Discard all contaminated materials in 6mii poly bags taped closed and placed in provided dumpster. Government • HEPA vac all surfaces inside containment area. Once clean apply antimicrobial disinfectant. Commercial • Encapsulate exposed and plywood Inside containment. Education • Run air scrubber for 24hrs set to scrub. Industrial • Remove all equipment and start back on construction. Infrastructure • A Mold Remediation Protocol will be generated due to identified mold growth greater than twenty-five (25) contiguous square feet per Texas Department of Communications Licensing and Registration Mold Rules. Corporate/Retail • Mold Remediation Protocol will be designed by a TDLR Licensed Mold Assessment Consultant providing a scope of work for the remediation contractor. Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast PREFERRED FACILITIES GROUP - USA • HES will participate in a pre-bid walkthrough with remediation contractors. Mailing Address: PO Box 20658 • On-site Project Manager throughout remediation Beaumont, TX 77720- 0658 activities documenting progress. (409)B42-8181 • Collection of spore trap air, bulk and/or tape lift samples [409)842-2274 for mold inside remediation areas. pfggpfg-usa.com pfg-usa.com • Delivery of samples to a TDLR licensed laboratory for analysis by light microscopy. Normal laboratory sample Job Order Contracting turnaround time for mold analysis is 24 Hours plus overnight delivery. Co-Op Purchasing • TDLR Licensed Mold Assessment Consultant to provide Agreements as needed project management including site visits, meetings, and conference calls. Indefinite Delivery, Indefinite Quantity-IDIQ • Preparation of a written report describing the sampling and results, once all samples have been analyzed and reviewed. Multiple Award Construction Contracts- MACC • Remove A/C grills and clean along with duct system by professional company. Seal around sheetrock and Task Order Contracts ductwork to stop heat transfer that is causing the TOC mildew to grow around vents. Construction • Treat and clean dirty areas on drywall around ducts in Management-Agent or sleeping quarters At-Risk • Prime and paint any affected areas from cleaning mold Design Build Government Total Price $20,518.45 Commercial Education Industrial Infrastructure Communications Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast PREFERRED FACILITIES GROUP - USA Mailing Address: PO Box 20658 Beaumont, TX 77720- 0658 ES [409)842-B181 Exclusions: I (409)842-2274 pfgi_7a p(g-usa,com Unforeseen items beyond specified scope listed above, overtime, and liquidated pfg-usa.com damages, Job Order Contracting We estimate approximately Ten (10) working days to complete upon material delivery, Co-Op Purchasing This pricing Is based on recommended work hours of Monday thru Friday 7:00 am Agreements to 5:00 pm, Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-B293 at your convenience to discuss this estimate. Indefinite Delivery, Indefinite Quantity-!DIP Respectfully submitted, Preferred Facilities Group-USA Multiple Award Construction Contracts- -•- �-� MACE Brian Shipp General Superintendent Task Order Contracts TOC cc: PFG/ffle 22.0164 Construction Management-Agent or At-Risk Design Build Government Commercial Education Industrial Infrastructure Communications Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast